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HomeMy WebLinkAboutMin - City Council - 1989 - 10/05 - RegularALLEN CITY COUNCIL REGULAR SESSION OCTOBER 5, 1989 Present: Joe Farmer, Mayor Council Members: Rex Womack Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Wolfe Alan Fyke (Absent) Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6 47 p.m. on Thursday, October 5, 1989, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. Discussion was held regarding the replacement vehicles for the Police Department. Bids will have the option of both the mid-size vehicle and the standard full-size vehicle. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VI, Administer Oaths -of -Office to Newly Appointed and Reappointed Members of the Board of Adjustment, Sign Control Board and Parks and Recreation Board. Several individuals have already had their oath -of -office administered by the City Secretary prior to the Council Meeting There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VII, Present Plaques -of -Appreciation to Outgoing Members of the Board of Adjustment, Sign Control Board and Parks and Recreation Board. Judy Morrison indicated Sheila Curtis and Helen Johnson were unable to be at the meeting to receive their plaques. There was no further discussion on this item. ALLEN CITY COUNCIL WORKSHOP SESSION OCTOBER 5, 1989 PAGE 2 Mayor Farmer reviewed Agenda Item VIII, Consider a Resolution in Support of the Collin County Commission on the Bicentennial of the U S Constitution. The adoption of this or a similar resolution by various Collin County cities demonstrating support of the Collin County effort in the construction of a Constitutional Plaza will act as a springboard for donations by private agencies. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX, Report on the Effect of Main Street Construction on Downtown Businesses and Response. Bill Petty, Director of Community Development, discussed the request by the downtown merchants for assistance in directing traffic to their Main Street locations. Since off-site signs are not allowed by the Sign Regulations Ordinance, this request for signs would be strictly a temporary basis until the completion of the bridge on FM 2170 Mayor Farmer discussed a meeting with the Chamber of Commerce task force and the need to support the businesses in the community In order to more fully accomplish this, the Chamber will be notified of the various subcommittees so they can be contacted for specific areas of concern that may need clarification. Discussion was held regarding the south entrance to the Cottonwood Shopping Center and the future curb cuts when the new street is completed. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item X, Consider a Resolution Nominating One or More Persons for Election to Collin County Central Appraisal District Board of Directors. A resolution has been prepared with Council consensus nominating Don Rodenbaugh. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XI, Other Business. Subcommittee Reports. Development subcommittee discussed the stacking left turn lane on eastbound Bethany Road. If final details can be worked out, the contractor who is presently working in Allen will be able to extend the lane another 100 feet for a total left turn stack lane of 160 feet. Services subcommittee indicated a communication study handout would be available prior to the Council meeting After studying the handout material, a workshop date will be set for further discussion regarding the communication system. The paramedic program will also be discussed briefly Rather than six individuals participating in the program, eight firefighters will be participating This will pose no impact on the budget or service levels. Mayor Farmer reviewed Agenda Item XI, Other Business Items of Interest to the Council. City Manager Jon McCarty briefly updated the Council on EAS Mayor Farmer indicated the City Manager will be traveling to Austin to finalize certain documents for the application to be presented to Texas Commerce Department on October 10. I ALLEN CITY COUNCIL WORKSHOP SESSION OCTOBER 5, 1989 PAGE 3 Council Committee Reports: Finance/Administration (Agenda Item III -A) This agenda item was passed over There was no discussion on this agenda item. Council Committee Reports: Development (Agenda Item III -B) This agenda item was passed over There was no discussion on this agenda item. Council Committee Reports: Services (Agenda Item III -C) This agenda item was passed over There was no discussion on this agenda. Items of Interest to the Council (Agenda Item IV) This agenda item was passed over There was no discussion on this agenda item. With no further discussion, the workshop session of the Allen City Council was adjourned at 7.28 p.m. on Thursday, October 5, 1989 REGULAR SESSION - 7.30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7 33 p.m. on Thursday, October 5, 1989, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas Mayor Farmer noted Councilman Alan Fyke is out of the state due to an illness in his immediate family CONSENT AGENDA (Agenda Item V) MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows. A. Approval of City Council Minutes of September 21, 1989 - Regular Session. B Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows. ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 5, 1989 PAGE 4 CONSENT AGENDA (Cont'd) C Resolution No. 945-10-89(R) A Resolution of the City Council of the City of Allen, Collin County, Texas, Designating the Allen American the Official Newspaper of the City of Allen, Collin County, Texas for FY 1989-1990 D Approve Specifications, Authorize Solicitation of Bids and Approve Budget for Replacement Police Vehicles. 1 Collin County $5,483 28 For, Stacy Road Bridge Rehab. Period. Thru July 1989 2 Central Freight $22 15 For- Paint Delivery for Striping Main Street Phases II and III Period. Thru September 26, 1989 3 Standard Paints $383.50 For* Paint and Beads - Main Street Phases II and III Period. Thru September 26, 1989 4 Sherwin Williams $76.34 For• Paint for Intersection of SH5/FM2170 Markings - Main Street Phases II and III 5. Period. Thru September 8, 1989 Graham and Associates $1,502.50 For- Engineering Services for Con- struction and Staking McDermott Period. Thru September 26, 1989 6 Graham and Associates $2,425 00 For" Engineering Services - McDermott Road Period. Thru September 26, 1989 7 Tri -Con Services $300,577 15 For- Paving and Drainage - McDermott Road Period. Aug 26 - Sept. 25, 1989 C Resolution No. 945-10-89(R) A Resolution of the City Council of the City of Allen, Collin County, Texas, Designating the Allen American the Official Newspaper of the City of Allen, Collin County, Texas for FY 1989-1990 D Approve Specifications, Authorize Solicitation of Bids and Approve Budget for Replacement Police Vehicles. ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 5, 1989 CONSENT AGENDA (Cont'd) PAGE 5 Resolution No. 946-10-89(R) A Resolution of the City Council of the City of Allen, Collin County, Texas, Supporting the Construction of the SH 121 Bypass from Near Denton Creek to FM 423 and Encouraging the State Department of Highways and Public Transportation to Complete Preparation of Right -of -Way Requirements, Acquire Right - of -Way, and Construct the Facility The motion carried. End of Consent Agenda Administer Oaths -of -Office to Newly Appointed and Reappointed Members of the Board of Adjustment, Sign Control Board and the Parks and Recreation Board (Agenda Item VI) City Secretary, Judy Morrison, administered the oath -of -office to the following newly appointed and re -appointed members of the Board of Adjustment, Sign Control Board and the Parks and Recreation Board. Board of Adjustment Ray Lewis, Place No. 2 Bill Roberge, Place No. 3 Ed Terrell, Place No. 5 Sign Control Board Terri Hall, Place No. 1 Randall Leverett, Place No. 3 Parke and Recreation Board David Clark, Place No. 4 The City Secretary had previously administered the oath -of -office to Galen Clay, Place No. 1 of the Board of Adjustment and Donald Proeschel, Place No. 2, Mary Martin, Place No 5 and Rick Allen, Place No. 6 of the Parks and Recreation Board since they were unable to be present for the Council Meeting I ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 5, 1989 PAGE 6 Present Plaques-of-Appreciation to Outgoing Members of the Board of Adjustment, Sign Control Board and the Parks and Recreation Board (Agenda Item VII) Mayor Farmer informed the Council that Sheila Curtis, Sign Control Board, April 1987 - September 1989 and Helen Johnson, Parks and Recreation Board, September 1987 - September 1989 would not be present to receive their plaques due to a schedule conflict. Mayor Farmer expressed the gratitude of the Council to those who served on these boards and indicated their plaques would be forwarded to them. Tommy Visage was not present at this time to receive his plaque. Resolution No. 947-30-89(R) A Resolu- tion of the City Council of the City of Allen, Collin County, Texas, in Support of the Collin County Commission on the Bicentennial of the U.S. Constitution and Endorsing Construction of a Constitutional Plaza. (Agenda Item VIII) City Manager, Jon McCarty, discussed the activities planned by the Collin County Commission on the Bicentennial of the U S Constitution, a subdivision of the Collin County government, which was formed in 1987 to participate in a national commemorative effort to stimulate citizen awareness and interest in the meaning and history of the Constitution. Collin County is requesting all Collin County citizens support a living legacy to the Constitution with the construction of a Constitutional Plaza by July 1991, the 200th anniversary of the ratification of the Bill of Rights MOTION Upon a motion made by Councilman Womack and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to approve Resolution No. 947-10-89(R) as previously captioned endorsing the construction of a Constitutional Plaza by Collin County The motion carried. Report on the Effect of Main Street Construction on Downtown Businesses and Response (Agenda Item IX) Bill Petty, Director of Community Development, presented a brief history of the Main Street thoroughfare study completed by the Main Street Committee in 1983 Accessibility to the downtown area was important and a couplet system via Allen Drive and Dogwood Drive was drawn up. Permanent signage will be constructed indicating the "downtown area" as soon as appropriate. However, during the construction process, and especially until the completion of the bridge, the merchants would desire two offsite signs advertising the individual businesses on Main Street to be placed on a temporary basis. The Sign Regulations Ordinance ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 5, 1989 PAGE 7 Report on the Effect of Main Street Construction on Downtown Businesses and Response (Cont'd) (Agenda Item IX) does not allow offsite advertising of this nature and, therefore, Council should consider this request strictly on a temporary basis in conjunction with the street improvements. Mayor Farmer discussed further some of the needs and desires of the Chamber task force. It was recommended that the appropriate subcommittee work directly with those on the Chamber to address specific concerns and needs Jimmy F Rader spoke before the Council concerning the ingress and egress routes to the Cottonwood Creek Shopping Center and the speed limit in that vicinity Staff was instructed to work with the merchants in placement of the signs. There was no formal action taken by Council on this item. Resolution No. 948-10-89(R): A Resolu- tion of the City Council of the City of Allen, Collin County, Texas, Nominating Donald P Rodenbaugh, for a Position on the Board of Directors of the Collin County Central Appraisal District (Agenda Item X) Nominations to the Board of Directors of the Collin County Central Appraisal District must be made by resolution by October 16, 1989 The City and School District generally cooperate in this effort. MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman Edstrom, the Council voted six (6) for and none (0) opposed to nominate Donald P Rodenbaugh and to approve Resolution No. 948- 10-89(R) as previously captioned. The motion carried. Subcommittee Reports (Agenda XI -A) • Finance/Administration. A meeting has been scheduled to develop a work program for 1989-90. The committee is also researching the rate increase request from Lone Star Gas. • Services. A paramedic training update item was handed out to the Council explaining the paramedic plans for the near future. The committee is studying a city-wide communications project. It is recommended that Council hold a workshop at 7 30 p.m., Monday, October 16, 1989 at City Hall. If any questions arise regarding the study, Council was asked to relate them to staff by next Wednesday, October 11 ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 5, 1989 PAGE 8 In accordance with Article 6252-17, V.A.T C S (Open Meetings Law), Section 2(£), the Allen City Council convened into Executive Session at 8 41 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to Property The Executive Session was adjourned at 9.30 p.m. Reconvene (Agenda Item XIII) The Allen City Council reconvened into regular session at 9:31 p.m. on Thursday, October 5, 1989, in the Council Chambers of the Allen Municipal Annex. Subcommittee Reports (Cont'd) (Agenda XI -A) • Development. Staff and Council has seen a need to make improvements to the eastbound Bethany Road left turn lane at SH 5 After final arrangements are made, that project will be undertaken as soon as possible. The committee distributed the Development Work Program 1989-90 Work is continuing on the Comprehensive Plan Survey Comments regarding the survey were solicited from Council. Compliments were given to staff regarding the amount of effort this document displays. Items of Interest (Agenda Item XI -B) • Mayor Farmer reported that the City Manager will be signing final documents in connection with the Paycom application to the Texas Department of Commerce. • Michael Stanger, Assistant to the City Manager, has acquired materials regarding the Constitutional Amendments coming before the voters in November Staff will consider an open meeting to discuss these amendments with the public. !�^ e, Present Plaques -of -Appreciation to LOutgoing Members of the Board of Adjustment, Sign Control Board and the Parks and Recreation Board (Cont'd) (Agenda Item VII) Mayor Farmer returned to this item to present a plaque -of -appreciation to Tommy Visage, Board of Adjustment, April 1987 - September 1989 Mayor Farmer expressed the gratitude of the Council to Mr Visage for his service to the City throughout the years. Executive Session (Agenda Item XII) In accordance with Article 6252-17, V.A.T C S (Open Meetings Law), Section 2(£), the Allen City Council convened into Executive Session at 8 41 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to Property The Executive Session was adjourned at 9.30 p.m. Reconvene (Agenda Item XIII) The Allen City Council reconvened into regular session at 9:31 p.m. on Thursday, October 5, 1989, in the Council Chambers of the Allen Municipal Annex. ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 5, 1989 Adjourn PAGE 9 (Agenda Item XIV) MOTION Upon a motion made by Councilman Womack and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 9 31 p.m. , on Thursday, October 5, 1989 The motion carried. These minutes approved on the 19th day of October, 1989 L, ATTEST- MorVaon, CITY SECRETARY I J6e Farmer, MAYOR