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HomeMy WebLinkAboutMin - City Council - 1989 - 10/19 - RegularALLEN CITY COUNCIL REGULAR MEETING OCTOBER 19, 1989 Present: Joe Farmer, Mayor Council Members: Rex Womack Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Wolfe Alan Fyke Gary Edstrom (Arrived 7 20 p.m.) City Staff Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6.50 p.m. on Thursday, October 19, 1989, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas Prior to discussion of the agenda, Mayor Farmer welcomed Alan Fyke back after a brief absence and he gave a brief report on the progress of Mr Fyke's father Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. Mr McCarty, City Manager, indicated that Item F, Approve Request by Allen Sports Association to Provide Concessions at McDermott Soccer Fields, was placed on the Consent Agenda since it was a continuation of a previous item. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VI, Request to Appear by Bill Hidell Regarding His Work on the Allen Police and Court and Library Buildings. This item will be placed on the next agenda since the letter presented by Bill Hidell requested an audience with the Council on November 2 There was no further discussion on this item. ALLEN CITY COUNCIL WORKSHOP SESSION OCTOBER 19, 1989 PAGE 2 Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item VII, Request to Appear by Mr and Mrs. Vernell Sadler Regarding Neighborhood Integrity This particular item has been reviewed by the Development Subcommittee and falls under the neighborhood integrity ordinance. The Services Subcommittee has received the on -street parking document to review and compare with state law so that no discrepancies will occur The document will then be reviewed by the City Attorney who will finally return it to the Development Subcommittee for inclusion in the final draft of the neighborhood integrity ordinance to be adopted by Council. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VIII, Consider Capital Improvement Projects for Fiscal Year 1989-90 Using Remaining Bond Funds. There are four items to be considered, possibly five, Library needs, Communications, Ambulance remount, Landscaping, Transfer to Debt Service (which has already been considered) This item will allow Council to deal with all of these or individual items specifically Discussion was held regarding the Ambulance Remount request and the timeframe needed for this particular item in relation to the paramedic program needs. All of these items need to be considered in a very timely fashion. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX, Consider Options on Replacing Wrecked Police Patrol Vehicle Richard Carroll, Police Chief, will be presenting a proposal by which to accomplish this replacement. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item X, Executive Session. There was no discussion on this item. Mayor Farmer reviewed Agenda Item XI, Reconvene to Consider Action on Items Discussed During Executive Session. I£ any items need action, they will be handled after the Executive Session. There was no further discussion on this item. Mayor Farmer discussed a memo distributed to Council dated October 11, regarding points relative to Council Subcommittees for FY 1989-90, the library capital needs proposal and consideration of a Constitutional Amendments awareness program. Discussion was also held regarding the assignment of the Librarian to work with the Services Subcommittee The computerization of the library, however, will be assigned to the Finance/ Administration Subcommittee. C L ALLEN CITY COUNCIL WORKSHOP SESSION OCTOBER 19, 1989 PAGE 3 Council Committee Reports. Finance/Administration (Agenda Item III -A) This agenda item was passed over There was no discussion on this agenda item. Council Committee Reports: Development (Agenda Item III -B) This agenda item was passed over There was no discussion on this agenda item. Council Committee Reports. Services (Agenda Item III -C) This agenda item was passed over There was no discussion on this agenda. Items of Interest to the Council (Agenda Item IV) This agenda item was passed over There was no discussion on this agenda item. With no further discussion, the workshop session of the Allen City Council was adjourned at 7 15 p.m. on Thursday, October 19, 1989 REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7 30 p.m. on Thursday, October 19, 1989, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item V) MOTION Upon a motion made by Mayor Pro Tem Wilson and seconded by Councilman Fyke, the Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows. A. Approval of City Council Minutes of October 5, 1989 - Regular Session. B Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows. ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 19, 1989 PAGE 4 1 Lloyd, Gosselink, Ryan & Fowler P C $4,020.14 For, Professional Services - Special Use Facility Period. August 1 - August 31, 1989 2. SRC Laboratories $170 20 For* Paint Thinner - Street Project Period. Thru October 5, 1989 3. A. Don Crowder $2,237 50 For• Legal Services - McDermott Road ROW Period. July 6, 1989 - Oct. 10, 1989 4. Savoy Supplies $246.00 For, Glass Beads - McDermott Road striping Period Thru October 16. 1989 C Schedule of Taxes Receivable as of September 30, 1989 D Accept Letter of Resignation from Valree Cox, Place No. 4 of the Sign Control Board. E. Accept Letter of Resignation from Lisa Ann Howell, Place No. 6 of the Library Board. F Approve Request by Allen Sports Association to Provide Concessions at McDermott Soccer Fields G Resolution No. 949-10-89(R) A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing an Adjustment to the 1987 Tax Roll. The motion carried. End of Concent Agenda Request to Appear by Bill Hidell Regarding his Work on the Allen Police and Court, and Library Buildings (Agenda Item VI) Through an oversight, this was placed on the October 19 rather than November 2 agenda. ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 19, 1989 PAGE 5 MOTION Upon a motion made by Councilman Womack and seconded by Councilman Wolfe, the Council voted seven (7) for and none (0) opposed to table the request to appear by Bill Hidell regarding his work on the Allen Police and Court and Library buildings. The motion carried. Request to Appear by Mr and Mrs. Vernell Sadler Regarding Neighborhood Integrity (Agenda Item VII) Mrs Vernell Sadler spoke before the Council regarding the greatest asset she has in the City of Allen, that being her home. In order to take pride in that asset, she implored the Council to consider in a timely fashion the integrity ordinance which would address the issue of on -street parking. The Council explained the process by which the neighborhood integrity ordinance would address this situation and the timeframe involved. Mrs. Sadler was thanked for her concern and her initiative in addressing the Council with her concerns regarding this issue. This item was received as an matter of information. There was no action taken on this item. Consider Capital hmprovement Projects for Fiscal Year 1989-90 Using Remaining Bond Funds (Agenda Item VIII) Mayor Farmer discussed four items relative to the Capital Improvement Program that need to be addressed by the Council. City Communications, Library Request, Ambulance Remount, Landscaping of Civic Plaza. Bill Petty, Director of Community Development, discussed the landscape design and the phasing of this project. The Finance/ Administration Subcommittee will be meeting with staff support regarding the Library request for use of bond funds and will set a date for a workshop to update the Council regarding this item in the very near future The Services Subcommittee reported a 6-9 month lag time to receive the chassis and 2 month installation for the ambulance remount. This is a very critical item for the paramedic program and is one of the least costly items on the list of CIP projects for fiscal year 1989-90. MOTION Upon a motion made by Mayor Pro Tem Wilson and seconded by Councilman Womack, the Council voted seven (7) for and none (0) opposed to direct staff to act as quickly as possible to submit to Council the particular documents necessary for the ambulance remount project. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 19, 1989 PAGE 6 Consider Options on Replacing Wrecked Police Patrol Vehicle (Agenda Item IX) Richard Carroll, Police Chief, related recent events which has caused a shortage of police vehicles in the Police Department. The insurance company has settled the case for $8,600 Since the present CID car is equipped for patrol, it is suggested that it be taken back into the patrol section and a replacement vehicle be used for CID MOTION Upon a motion made by Councilman Womack and seconded by Councilman Edstrom, the Council voted seven (7) for and none (0) opposed to approve specifications for a used vehicle, authorize solicitation of bids, and authorize the purchase of the vehicle for an amount not to exceed $8,600, according to staff recommendation. The motion carried. Executive Session (Agenda Item X) In accordance with Article 6252-17, V.A.T C S (Open Meetings Law), Sections 2(f,g), the Allen City Council convened into Executive Session at 8.05 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to Property and Personnel. The Executive Session was adjourned at 9:35 p.m. Reconvene to Consider Action on Items Discussed During Executive Session (Agenda Item XI) The Allen City Council reconvened into regular session at 9 35 p m. on Thursday, October 19, 1989, in the Council Chambers of the Allen Municipal Annex. Park Property Disposition Resolution No. 950-10-89(R): A Resolu- tion of the City Council of the City of Allen, Collin County, Texas, Supporting the Change in use of Hillside Park, Located at the Southwest Corner of Hill- side Drive and F.M. 2170, from a Recrea- tional Area to Commercial Utilization. Mayor Farmer indicated the resolution stipulates the ultimate disposition of the park site, the future change in zoning to Commercial purposes, directs the Parks and Recreation Department to seek an alternative site at some future date �+ and states that any improvements done at Hillside to the recreational facilities �1 should be of a temporary nature rather than permanent. ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 19, 1989 PAGE 7 Park Property Disposition (ConNd) MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to approve, according to staff recommendation, Resolution No. 950-10- 89(R) as previously captioned. The motion carried. Employee Evaluations No Action was taken on this item. Employee Resignation The position of Public Works Director is approved by the City Council and although the Charter does not directly state a resignation is to be accepted by the City Council, it seems appropriate that it do so. MOTION Upon a motion made by Councilman Womack and seconded by Councilman Wolfe, the Council voted seven (7) for and none (0) opposed that the resignation of Tom Glab, Public Works Director, be accepted as presented. The motion carried. Mayor Farmer recognized Vern Lahart, present at the meeting, and solicited comments to the Council. Mr Lahart informed the Council of his desire to seek clarifications regarding the "Donor Wall" in the Library It was suggested that this topic be discussed during the pre -meeting workshop to be held on November z, 1989 Adjourn (Agenda Item XII) MOTION Upon a motion made by Mayor Pro Tem Wilson and seconded by Councilman Wolfe, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 9 45 p.m., on Thursday, October 19, 1989 The motion carried. ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 19, 1989 PAGE 8 These minutes approved on the 2nd day of November, 1989 APPROVED- l< PPROVED• ,w� � e�Farmer, MAYOR ATTEST- JIMMori�on, CITY SECRETARY