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HomeMy WebLinkAboutMin - City Council - 1989 - 11/02 - RegularALLEN CITY COUNCIL REGULAR MEETING �I NOVEMBER 2, 1989 Present: Joe Farmer, Mayor Council Members: Rex Womack Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Wolfe Alan Fyke (Arrived 6:50 p.m.) Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6 45 p.m. on Thursday, November 2, 1989, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. Mayor Farmer reminded the Council several additional capital improvement bills have been presented for payment. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VII, Presentation of Plaque -of Appreciation to Valree Cox, Place No 4 of the Sign Control Board and Use Ann Howell, Place No. 6 of the Library Board. Judy Morrison, City Secretary, indicated neither of the individuals may be present for the meeting There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VIII, Request to Appear by Bill Hidell Regarding his Work on the Allen Police and Court and Library Buildings There was no discussion on this item. 0 ALLEN CITY COUNCIL WORKSHOP SESSION NOVEMBER 2, 1989 PAGE 2 Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item IX, Cast Ballots for Board of Director Positions for Central Appraisal District of Collin County Mayor Farmer discussed the official ballot process Area school districts have shown support of the candidate being presented by the City of Allen. This item will require the adoption of a resolution. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item X, Approve Findings of the Allen Economic Development Alliance Conferees. The Conferees from the Chamber, School District and the City Council met and agreed on the clarifications and refinements to the Allen Economic Development Strategy There was no further discussion on this item. Mayor Farmer reviewed Agenda Item X1, Consider Capital Improvement Projects for the Fiscal Year 1989-90 Using Remaining Bond Funds. This item will remain on the agenda until all projects are handled. There will be no items for discussion at this time. Mayor Farmer reviewed Agenda Item XII, Review Bids and Consider Action Regarding Painting of Ground Storage Tank Located at the Southeast Corner of the Intersection of FM 2170 and FM 1378. Staff will be asking the Council to reject the bid from Tank Sandblasting and Painting, to amend the budget and to authorize staff to re -bid the project. Tom Glab will present information to the Council regarding this item. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XIII, Other Business Subcommittee Reports The Services Subcommittee will bring a written document to the Council at the next meeting regarding the communication system. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XIII, Other Business Items of Interest to the Council. Mayor Farmer solicited the Council for individuals to be named to a committee whose purpose will be to fast track "Celebrate Allen." Notation was made that the Allen Christmas Parade will be held December 2 at 2.00 p.m. The Boards and Commission Appreciation Dinner will be held December 13, beginning at 7.00 p.m. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XIV, Executive Session. Council action is expected regarding the candidates for the ASAP Steering Committee and the Council Employee work plans for FY 1989-90 There was no further discussion on this item. rr Mayor Farmer reviewed Agenda Item XV, Reconvene to Consider Action on Items Discussed During Executive Session. There was no further discussion on this item L I ALLEN CITY COUNCIL WORKSHOP SESSION NOVEMBER 2, 1989 PAGE 3 Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer introduced Vern Lahart to review the plan for the Library Donor Wall. Mr Lahart discussed the plans proposed by the architect for the wall, which will be comprised of five granite panels, two of which will be removable and which will contain the names of those founders, benefactors, patrons or friends He discussed the size and type of the names and the criteria for the listings There was no further discussion on this item. Council Committee Reports: Finance/Administration (Agenda Item III -A) This agenda item was passed over There was no discussion on this agenda item. Council Committee Reports: Development (Agenda Item III -B) This agenda item was passed over There was no discussion on this agenda item. Council Committee Reports. Services (Agenda Item III -C) This agenda item was passed over There was no discussion on this agenda. Items of Interest to the Council (Agenda Item IV) This agenda item was passed over There was no discussion on this agenda item. With no further discussion, the workshop session of the Allen City Council was adjourned at 7 30 p.m. on Thursday, November 2, 1989 REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7.34 p.m. on Thursday, November 2, 1989, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 2, 1989 PAGE 4 CONSENT AGENDA (Agenda Item V) MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows A. Approval of City Council Minutes of October 16, 1989 - Called - Special Session. B Approval of City Council Minutes of October 19, 1989 - Regular Session. C Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows 1 Highsmith Company $246 42 For, Oak Literature Rack - Library Period. Thru October 10, 1989 2 Area Sales, Inc. For, Powerflite Sweeper - Library $785 00 Period. Thru October, 1989 3 Roadrunner Traffic Supply, Inc. $194 00 For, Special Signs Arrow & 4 -way - Main Street Phases II & III Period. Thru October 19, 1989 4. Unistrut Corporation $2,423.53 For, Sign Poles - Main Street Project Period Thru October 11, 1989 5 Price Barricade $2,531.55 For- Signs - Main Street Project Period. Thru October 11, 1989 6 American Striping $1,122 40 For- Paint - Main Street Project Period. Thru October 23, 1989 7 Gay & McCall, Inc. $4,581 13 For, Legal Fees - Joe B Young, Inc. Period Thru October 17, 1989 S. TMC Foundations $19,858 00 For, Final Payment Retainage - Police & Courts Building Period. April 18, 1989 - Oct. 6, 1989 11 ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 2, 1989 PAGE 5 A CONSENT AGENDA (Cont'd) (Agenda Item V) 9 Tri -Con Services $5,890.00 For, Left turn lane - Bethany Drive Period. Sept. 26, 1989 - Oct. 25, 1989 10. Tri -Con Services $220,036 34 For, Paving and Drainage - Main Street Phases II and III Period. Sept. 26, 1989 - Oct. 25, 1989 11 The SWA Group $713.16 For- Professional Services - Main Street Phases II and III Period. Thru September 30, 1989 12 The SWA Group $1,696 19 For- Reimbursable Expenses - Main Street Phases II and III Period. Thru September 30, 1989 13 Harte-Hanks $32 40 For, Advertising Bid - Highpoint Estates Period Thru September 27, 1989 14. Lloyd, Gosselink, Ryan, and Fowler $895 30 For, Professional Services - Special Use Facility Period. Thru September 30, 1989 15 Corwin Engineering $1,400 00 For, Professional Services - High - point Sanitary Sewer Line Period. Thru October, 1989 16 Price Barricade $514 98 For, Signs for McDermott - Main Street Phases II and III Period. Thru September 17, 1989 17 Central Freight $39.89 For- Paint and Glass Beads Freight - Main Street Phases II and III Period. October 16, 1989 A William H. Hidell III representing Hidell Architects spoke before the Council regarding their recent accomplishments in the City of Allen, those being the Fire Station, Police and Courts Building and the Library Building Mr Hidell expressed his gratitude for being able to work with the Council and city staff and indicated that these projects and those people involved with these projects are very special to the company Hidell Architects will be entering them in a local AIA competition in the near future. This item was received as a matter of information. There was no action taken on this item. Cast Ballots for Board of Director Positions for Central Appraisal District of Collin County (Agenda Item IX) Resolution No. 952-11-89(R): A Resolu- tion of the City Council of the City of Allen, Collin County, Texas, Casting Ballots for Nominees for the Board of Directors for the Central Appraisal District of Collin County ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 2, 1989 PAGE 6 CONSENT AGENDA (Cont'd) (Agenda Item V) D Resolution No. 951-11-89(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Designating the City Manager to Act for and on Behalf of the City of Allen in Applying to the United States Department of Education for Funding Through the LSCA Title VI Grant Program, and Certifying that the City of Allen will Comply with the Regulations, Policies, Guidelines and Requirements of Said Program. The motion carried. End of Consent Agenda Presentation of Plaque -of -Appreciation to Valree Cox, Place No. 4 of the Sign Control Board and Lisa Ann Howell, Place No. 6 of the Library Board (Agenda Item VII) Mayor Farmer informed the Council that Valree Cox, Sign Control Board, October 1988 - October 1989 and Use Ann Howell, Library Board, November 1987 - October 1989 would not be present to receive their plaques due to a schedule conflict. Mayor Farmer expressed the gratitude of the Council to those who served on these boards and indicated their plaques would be forwarded to them by the City Secretary Request to Appear by Bill Hidell Regarding his Work on the Allen Police and Court and Library Buildings (Agenda Item VIII) William H. Hidell III representing Hidell Architects spoke before the Council regarding their recent accomplishments in the City of Allen, those being the Fire Station, Police and Courts Building and the Library Building Mr Hidell expressed his gratitude for being able to work with the Council and city staff and indicated that these projects and those people involved with these projects are very special to the company Hidell Architects will be entering them in a local AIA competition in the near future. This item was received as a matter of information. There was no action taken on this item. Cast Ballots for Board of Director Positions for Central Appraisal District of Collin County (Agenda Item IX) Resolution No. 952-11-89(R): A Resolu- tion of the City Council of the City of Allen, Collin County, Texas, Casting Ballots for Nominees for the Board of Directors for the Central Appraisal District of Collin County ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 2, 1989 PAGE 7 Cast Ballots for Board of Director Positions for Central Appraisal District of Collin County (Agenda Item IX) and Resolution No. 952-11-89(R) (Cont'd) Mayor Farmer indicated the City of Allen has 112 votes to cast for a candidate for the Board of Directors of the Central Appraisal District of Collin County MOTION Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed to adopt Resolution No. 952-11-89(R) authorizing the City of Allen to cast all of its 112 votes for Donald Rodenbaugh. The motion carried. Approve Findings of the Allen Economic Development Alliance Conferees (Agenda Item X) The Allen Economic Alliance Conferees met recently and provided clarifica- tions and refinements to the Allen Economic Development Strategy These clarifications and refinements will be taken to the Chamber Board and the AISD School Board for adoption so that all entities will be in agreement with the final Allen Economic Development Strategy MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to adopt the clarification and refinement statements to the Allen Economic Development Strategy which will put the Council in absolute support of the Allen Economic Development Strategy The motion carried. Consider Capital Improvement Projects for the Fiscal Year 1989-90 Using Remaining Bond Funds (Agenda Item XI) This item regarding Capital Improvement projects will continue on the agenda until the Council has met the needs and resolved the prioritization of these particular projects as suggested by the various council subcommittees There was no action taken on this item. 0 A 0 C ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 2, 1999 PAGE 8 Review Bide and Consider Action Regarding Painting of Ground Storage Tank Located at the Southeast Corner of the Intersection of FM 2170 and FM 1378 (Agenda Item XII) Tom Glab, Public Works Director, discussed the recent bid process to paint the Lucas Ground Storage Tank. Bids were opened on the published date of October 12 One bid was received from Tank Sandblasting and Painting At this time, it is advisable to revise the current projected cost of construction as follows MOTION Upon a motion made by Councilman Edstrom and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed to reject the bid from Tank Sandblasting and Painting, to amend the budget as shown above, and to re -bid the project, according to staff recommendation. The motion carried. Subcommittee Reports Finance/Administration (Agenda Item XIII -A) The committee anticipates bringing forward a document regarding the Lone Star Gas rate increase at the next meeting A joint meeting with the Tax Office has been set for December 5 A meeting will be set in December for discussion of the Library computerization. The Boards and Commission Appreciation Dinner will be held December 13. Services It is anticipated a recommendation will be brought to the Council at its next meeting regarding the city communications system. Development Changes have been incorporated into the development survey A pilot group will be surveyed prior to the general mahout of the document. CURRENT REVISED BUDGET BUDGET Specifications and inspection $4,545 $4,545 Construction $77,700 $90,000 Contingencies (5%) $7,755 $8,000 TOTAL 1102,545 MOTION Upon a motion made by Councilman Edstrom and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed to reject the bid from Tank Sandblasting and Painting, to amend the budget as shown above, and to re -bid the project, according to staff recommendation. The motion carried. Subcommittee Reports Finance/Administration (Agenda Item XIII -A) The committee anticipates bringing forward a document regarding the Lone Star Gas rate increase at the next meeting A joint meeting with the Tax Office has been set for December 5 A meeting will be set in December for discussion of the Library computerization. The Boards and Commission Appreciation Dinner will be held December 13. Services It is anticipated a recommendation will be brought to the Council at its next meeting regarding the city communications system. Development Changes have been incorporated into the development survey A pilot group will be surveyed prior to the general mahout of the document. ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 2, 1989 PAGE 9 Items of Interest to the Council (Agenda Item XIII -B) Mayor Farmer informed the Council a letter will be sent to Southwestern Bell customers regarding the December 17 switchover to EAS Executive Session (Agenda Item XIV) In accordance with Article 6252-17, V.A.T C S (Open Meetings Law), Sections 2(g), the Allen City Council convened into Executive Session at 8.11 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to personnel. The Executive Session was adjourned at 9.20 p.m. Reconvene (Agenda Item XV) The Allen City Council reconvened into regular session at 9.25 p.m. on Thursday, November 2, 1989, in the Council Chambers of the Allen Municipal Annex. Candidates for ASAP Steering Committee (Agenda Item XV -A) Mayor Farmer advised that the role of the Steering Committee is to serve in an advisory capacity to the Council, Board of Trustees and Staff and serve in a leadership capacity in the planning and implementation of substance abuse prevention activities within the community Candidates for ASAP Steering Committee (Cont'd) (Agenda Item XV -A) Mayor Farmer opened the floor for nominations to the Steering Committee of the Allen Substance Abuse Prevention Council. Councilman Rex Womack nominated the following individuals to the following places. Place No. 1 Carl Osborn March 1, 1991 Place No. 2 Danny Meek March 1, 1992 Place No. 3 Anita Rushing March 1, 1991 Place No. 4 Treva Wolfe March 1, 1992 Place No. 5 Lois Lindsey March 1, 1991 Place No. 6 Debbie Gaddis March 1, 1992 Place No. 7 Bob Carr March 1, 1991 MOTION Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed that the nominations cease and that the aforementioned individuals be appointed by acclamation to the designated places and for the designated terms on the Steering Committee of the Allen Substance Abuse Prevention Council. The motion carried. I ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 2, 1989 PAGE 10 Other Personnel Related Matters Regarding Evaluation and Selection (Agenda Item XIV -B) Mayor Farmer discussed the work plans of the City Secretary and the City Manager MOTION Upon a motion made by Councilman Wilson and seconded by Councilman Wolfe, the Council voted seven (7) for and none (0) opposed to accept the work plans of the City Secretary and the City Manager for FY 1989-90. Adiourn (Agenda Item XVI) MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 9.35 p.m. , on Thursday, November 2, 1989 The motion carried. These minutes approved on the 16th day of November, 1989 ATTEST- d y M on, CITY SRCRRTARY APPROVED: /, rP� Joe Farmer, MAYOR