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HomeMy WebLinkAboutMin - City Council - 1989 - 12/21 - RegularALLEN CITY COUNCIL REGULAR MEETING DECEMBER 21, 1989 Present: Joe Farmer, Mayor Council Members. Rex Womack Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Wolfe Alan Fyke Gary Edstrom (Arrived 6:50 p.m.) City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6 45 p. m. on Thursday, December 21, 1989, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items The item regarding solicitation of bids for copy machines was discussed. Although this item was brought before Council previously and staff had been directed to rent or lease new copiers without competitive bids, after further investigation we were advised by TML attorneys that we must use competitive bids or competitive proposals to acquire these copy machines. Council felt comfortable leaving this item on the consent agenda. Discussion was held regarding the speed limit on F.M. 2170. The McDermott section between U S 75 and Allen Drive will remain 30 MPH and from Allen Drive to SH 5, McDermott will be posted at 35 MPH. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item V, Parks and Recreation Board Chairman's Annual Report to City Council. Don Proeschel will be presenting the annual report to Council. There was no further discussion on this item. ALLEN CITY COUNCIL WORKSHOP SESSION DECEMBER 21, 1989 PAGE 2 Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item VI, Consider Action Regarding Proposition 5, Freeport Amendment. Discussion was held regarding the fiscal impact this particular amendment has on the City of Allen. Further study will need to be done to determine how this will affect the tax rate for local homeowners. Discussion was also held regarding the impact this amendment might have on economic development in the area. A comparison between the immediate fiscal impact versus long range economic development needs to he made. Even though we need to pass the ordinance this evening, it will be witha stipulation to review it in the near future. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VII, Consider a Rate Increase Request for Solid Waste Disposal. Michael Stanger, Assistant to the City Manager, discussed the requested rate increase by BFI. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VIII, Adopt Resolution Authorizing Participation in the TexPool Investment Service. Charlotte Smith, Director of Finance discussed the objectives of TexPool and the service they are able to provide for City investments. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX -A, Award Bids for Public Works Department, Replacement of Backhoe There was no discussion on this item. Mayor Farmer reviewed Agenda Item IX -B, Award Bids for Public Works Department, Painting of Lucas Water Storage Tank. There was no discussion on this item. Mayor Farmer reviewed Agenda Item X, Consider Capital Improvement Projects for the 1989-90 Fiscal Year Using Remaining Bond Funds No subcommittee had any items regarding the use of bond funds. There was no discussion on this item. Mayor Farmer reviewed Agenda Item XI, Other Business There was no discussion on this item. Council. Committee Reports. Finance/Administration (Agenda Item III -A) This agenda item was passed over There was no discussion on this agenda item. Council Committee Reports: Development (Agenda Item III -B) This agenda item was passed over There was no discussion on this agenda item. I I 11 ALIEN CITY COUNCIL WORKSHOP SESSION DECEMBER 21, 1999 PAGE 3 Council Committee Reports. Services (Agenda Item III -C) This agenda item was passed over There was no discussion on this agenda. Items of Interest to the Council (Agenda Item IV) This agenda item was passed over There was no discussion on this agenda item. With no further discussion, the workshop session of the Allen City Council was adjourned at 7.30 p.m. on Thursday, December 21, 1989 REGULAR SESSION - 7.30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7 32 p.m. on Thursday, December 21, 1989, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas CONSENT AGENDA (Agenda Item V) MOTION Upon a motion made by Councilman Fyke and seconded by Councilman Wolfe, the Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows A. Approval of City Council Minutes of December 7, 1989 - Regular Session. Approval of City Council Minutes of December 14, 1989 - Called Special Meeting Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows 1 O'Brien Landscape Contracting $24,172.34 For, Materials and labor on Main Street Phases II & III Project. Period. Thru November 25, 1989 2. Black & Veach $778 11 For- Engineering services -design of water system supervisory control and telemetry Period. Sept. thru Oct., 1989 I I E ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 21, 1989 PAGE 4 CONSENT AGENDA (Cont'd) (Agenda Item V) 3 American Striping $1,984.00 For, Sixty two buttons for Main Street Phases II & III. Period. Thru Oct. 12, 1989 4. Standard Paints $959 39 For, Paint, Reducer and Beads for Main Street Phases II & III. Period. Thru Oct. 16, 1989 D Schedule of Taxes Receivable as of November 30, 1989 E. Ordinance No. 962-12-89: An Ordinance of the City of Allen, Texas, Amending Section 1-40 of the Allen Vehicle and Traffic Code, Ordinance No. 259, as Previously Amended by Ordinance No.'s 309, 482-12-83, 724-8-86 and 859-6-88, and Chapter 9, "Motor Vehicles and Traffic", Article V, "Operation of Vehicles", Division 2, "Speed Regulations", Section 9-135 of the Allen Code of Ordinances; Altering the Prima Facie Speed Limits Established for Vehicles Under the Provisions of Section 169(b) of Article 6701d, Vernon's Texas Civil Statutes, Upon McDermott Drive, Between Allen Drive and S.H. 5, and Within the Corporate Limits of the City of Allen, as Set out in this Ordinance; and Providing Penalty Clauses, Severability Clauses and an Effective Date. F Approve Specifications and Authorize Solicitation of Bids for Copy Machines The motion carried End of Consent Agenda Parks and Recreation Board Chairman's Annual Report to City Council (Agenda Item V) Don Proeschel, Chairman of the Parks and Recreation Board, presented to the City Council the Annual Report for 1989 Mr Proeschel discussed strategic leadership of the department and board, the special use facility and the various programs offered by the Parks Department. He also discussed department goals and the future of parks and recreation in the City of Allen. Mayor Farmer discussed future facility needs for various programs offered by the City and expressed his and the Council's appreciation to the board and the department's many fine accomplishments in the past and its goals in the future. A I ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 21, 1989 PAGE 5 Parks and Recreation Board Chmirman's Annual Report to City Council (Cont'd) (Agenda Item V) The City Council officially accepted the annual report from the Chairman of the Parks and Recreation Board. Consider Action Regarding Proposition V - Freeport Amendment (Agenda Item VI) The Freeport Amendment, if allowed to take effect, would exempt from property tax some business personal property in-state for less that 175 days. Preliminary figures show this could show a revenue loss of $111,025 for the City of Allen. Staff recommends that the ordinance be approved, postponing the implementation of the Freeport Amendment indefinitely Ordinance No. 963-12-89: An Ordinance of the City of Allen, Collin County Texas, Providing for the Taxation of Property Exempt Under Article VIII, Section 1-j, Texas Constitution Beginning with the 1990 Tax Year; and Declaring an Emergency MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed to approve Ordinance No. 963-12-89 as previously captioned according to staff recommendation. The motion carried. MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed that the subject of Proposition 5 be made a part of the economic develop- ment study on incentive packages and the Council obligate itself to reconsider this issue prior to September 1990. The motion carried. Consider a Rate Increase Request for Solid Waste Disposal (Agenda Item VII) The City's sanitation contractor, BFI Waste Systems of McKinney, last increased rates for sanitation in April of 1988. The City was presented a notification of rate changes recently on the basis of increased landfill costs. Based on the 1988 ordinance, changes in disposal expenses imposed by the implementation of federal and state regulation of landfills would be passed on to the City within ninety days of notification. This would impose a 2.54% increase on Allen customers I I ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 21, 1989 PAGE 6 Consider a Rate Increase Request for Solid Waste Disposal (Cont'd) Ordinance No. 964-12-89: An Ordinance of the City of Allen, Collin County, Texas Amending the City of Allen Code of Ordinances, Chapter 6, "Health and Environment", Article III, "Solid Waste", Section 6-58, "Same -Fees", and Amending Ordinance No. 468-10-83, Section 2.05, "Residential Collection Fees", as Amended, by Approving a Rate Increase, Amending the City of Allen Code of Ordinances, Chapter 6, "Health and Environment", Article III, "Solid Waste", Section 6-60, "Same -Fee", as Amended, by Adopting an Attachment "A" and Attached to and Made a Part of Said Ordinance; Providing for an Effective Date. (Agenda Item VII) MOTION Upon a motion made by Mayor Pro Tem Wilson and seconded by Councilman Fyke, the Council voted seven (7) for and none (0) opposed to adopt Ordinance No. 964-12-89 as previously captioned, in accordance with subcommittee and staff recommendation, adopting a 2.54% increase to the residential and commercial sanitation rates to take effect January 1, 1990 and that other rate -related considerations be postponed pending study by staff and the Services Subcommittee regarding membership with the North Texas Municipal Water District.. The motion carried. Adopt Resolution Authorizing Participation in the TexPool Investment Service (Agenda Item VIII) Resolution No. 965-12-89(R) A Resolu- tion of the City Council the City of Allen, Collin County, Texas, Establishing an Account in its Name with the Texas Treasury Safekeeping Trust Company's Public Funds Investment Pool "TexPool"; Authorizing Certain Individuals to Trans- mit Funds to the Trust Company; and Continuing in Force and Effect Until Amended or Revoked by the City. TexPool, Texas Local Government Investment Pool, was created by the Texas State Treasury to provide a public funds investment pool for public entities A ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 21, 1989 PAGE 7 Adopt Resolution Authorizing Participation in the TeaPool Investment Service (Cont'd) (Agenda Item VIII) in Texas It provides a safe environment for the placement of public funds in short term, fully collateralized investments and to provide liquidity of those funds It offers flexibility in the maturity of funds and allows the maturing of only the amount needed on any specified day The fee of 25% annually is only to recover the costs of operating the pool. MOTION Upon a motion made by Councilman Edstrom and seconded by Councilman Womack, the Council voted seven (7) for and none (0) opposed to approve Resolution No. 965-12-89(R) in accordance with the Finance/Administration subcommittee and staff recommendation, authorizing the City to delegate to TexPool the authority to make investments with City funds. The motion carried. Award Bids for Public Works Department: Replacement of Backhoe (Agenda Item DI -A) Bids for Public Works backhoe were opened on December 6, 1989. A total of five bids were received, all under the approved budget. The final budget on low bidder, Case Power and Equipment is as follows. Backhoe $30,390.00 Option #1 $117.00 Option #2 $358.00 Extended Warranty (5 yr/5000 hr) $500 00 Allowance $5,500 00 Total $25,865.00 MOTION Upon a motion made by Councilman Womack and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to accept the low bid from Case Power and Equipment to include Option 1, Option 2 and the extended 5 year/5000 hour warranty, in accordance with staff recommendation. The motion carried. Award Bids for Public Works Department: Painting of Lucas Water Storage Tank (Agenda Item DI -B) Bids were opened for the repainting of the Lucas Ground Storage Tank on November 28, 1989 Four bids were received with the low bidder being H & S Utilities. The budget, based on the best and lowest bid, is listed below Specifications and inspection $ 4,545 00 Construction $69,951 00 Contingencies 8,000 00 Total $82,496.00 ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 21, 1999 PAGE 8 Award Bids for Public Works Department: Painting of Lucas Water Storage Tank (Cont'd) (Agenda Item IX -B) MOTION Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to accept the low bid from H & S Utilities in accordance with staff recommendation. The motion carried. Consider Capital Improvement Projects for the 1989-90 Fiscal Year Using Remaining Bond Funds (Agenda Item X) This item was received as an matter of information. There was no action taken on this item. EAS Celebration (Agenda Item XI -A) Mayor Farmer discussed the EAS Celebration. About 200 people attended and he expressed his appreciation to all those who put it together to make it happen. He read a letter from Governor Clements complimenting Allen on this successful progress There are still some resolutions with regard to EAS phone lines. These should be reported directly to Southwestern Bell. The City Manager is to discuss this matter with J B King of Southwestern Bell, McKinney Council Committee Reports (Agenda Item XI -B) • Pinance/Administration The Library Director has delivered to Council a collection policy document and would like to solicit Council comments • Development The committee distributed the final draft of the development survey with final changes as a result of the pilot group responses. • Services Ambulance finalization is not ready at this time. The committee expects to have information in January regarding communication system. Solid waste was the last topic discussed which was on the agenda tonight. Items of Interest to Council (Agenda Item XI -C) r e Mayor Farmer discussed the Policy Oversight Committee which includes Susan Bartlemay of the Chamber and Jim Kerr from the School District. A meeting Lwill be scheduled to finalize the document developed by the Steering Committee. Personnel recruitment will be a priority item for the Oversight Committee. ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 21, 1989 PAGE 9 Adjourn (Agenda Item XII) MOTION Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 8 47 p.m., on Thursday, December 21, 1989 The motion carried. These minutes approved on the 18th day of January, 1990. APPROVED: JOe Farmer, MAYOR ATTEST• Ju Mo n, CITY SECRETARY