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HomeMy WebLinkAboutMin - City Council - 1990 - 02/01 - RegularI Present: Joe Farmer, Mayor Council Members: Rex Womack Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Wolfe Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary ALLEN CITY COUNCIL REGULAR MEETING FEBRUARY 1, 1990 (Absent) WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:47 p.m. on Thursday, February 1, 1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. There was no discussion on this item. Mayor Farmer reviewed Agenda Item VI, Administer Oaths -of -Office to Newly Appointed Members of the Library Board and Sign Control Board. Judy Morrison, City Secretary, informed the Council both individuals will be at the meeting to receive their oath -o£ -office. The City Secretary will administer the oath. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VII, Employee Service Awards. Jon McCarty, City Manager, and Mayor Farmer will present the Employee Service Awards. There was no further discussion on this item. ALLEN CITY COUNCIL J WORKSHOP SESSION i FEBRUARY 1, 1990 PAGE 2 Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item VIII, Annual Crime Report. Richard Carroll discussed the positive aspects of the crime report with the Council. He will present a brief synopsis of the report during the regular meeting. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX, Accept 1988-89 Financial Report. The Finance/Administration Committee has reviewed the Annual Financial Report and are recommending its acceptance. The Committee will deal with the items brought out in the management letter in future Committee meetings. Charlotte Smith will discuss several highlights of the report during the regular meeting. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item X, Items Related to the Texas Utilities Rate Increase. The Finance/ Administration Committee has reviewed this item and is recommending that Council approve both resolutions as presented. One resolution would suspend the rate increase for 90 days, and the other resolution would authorize participation with other city's for intervention on behalf of Allen at the Public Utilities Commission. After 90 days, a recommendation will come forward for further action by the Council. James Nelson, Manager, TU Electric, will be available during the regular meeting for comments regarding the proposed rate increase. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XI, Authorize Water Meter Replacement Program including Meter Specifications and Electronic Meter Reader System. Dave Whitehead, Director of Public Works, discussed the present system, the need for the new system and how this can be accomplished within budget. Mr. Whitehead explained the mechanics of the proposed meters versus the ones now in use. The need for software support was discussed in relation to the hand-held meter reading device. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XII, Consider Cottonwood Creek Flood Plain Dedication. There was no discussion on this item. Mayor Farmer reviewed Agenda Item XIII, Approve an Ordinance Updating the Allen Code of Ordinances. An overview of this topic will be given during the regular meeting. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XIV, Consider Capital Improvements Projects for the Fiscal Year 1989-90 Using Remaining Bond Funds. There will be no recommenda- tions coming forward during the regular meeting. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XV, Other Business. There was no discussion on this item. I I ALLEN CITY COUNCIL WORKSHOP SESSION FEBRUARY 1, 1990 PAGE 3 Council Committee Reports: Finance/Administration (Agenda Item III -A) This agenda item was passed over. There was no discussion on this agenda item. Council Committee Reports: Development (Agenda Item III -B) This agenda item was passed over. There was no discussion on this agenda item. Council Committee Reports: Services (Agenda Item III -C) This agenda item was passed over. There was no discussion on this agenda. Items of Interest to the Council (Agenda Item IV) This agenda item was passed over. There was no discussion on this agenda item. With no further discussion, the workshop session of the Allen City Council was adjourned at 7:30 p.m. on Thursday, February 1, 1990. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:33 p.m. on Thursday, February 1, 1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item V) MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of January 18, 1990 - Regular Session. B. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Roadrunner Traffic $16.80 For: Railroad malfunction signal. Period: Thru January 22, 1990 I I ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 1, 1990 PAGE 4 CONSENT AGENDA (Agenda Item V) 2. Cummings & Pewitt $402.00 For: Field survey services - print and reproduction. Period: Thru December, 1989 3. Black & Veach $1,342.51 For: Engineering services - telemetry. Period: Thru December, 1989 4. Harte Hanks $46.80 For: Bid request for lights on Dog- wood. Period: Thru December 31, 1989 5. Lloyd, Gosselink $4,250.06 For: Professional services - Special Use Facility. Period: Thru December 31, 1989 6. Sasaki Associates, Inc. $2,139.78 For: Professional services - Allen Town Square. Period: Thru November 25, 1989 7. Black & Veatch $1,339.17 For: Engineering services - water system control & telemetry. Period: Thru November, 1989 8. O'Brien Landscape $96,372.40 For: Material & labor for Main Street Phases II & III. Period: Thru January 25, 1990 9. Tri -Con Services $17,378.40 For: Paving & drainage for Main Street Phases II & III. Period: Jan. 3 thru Jan. 25, 1990 C. Schedule of Taxes Receivable as of December 31, 1989. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 1, 1990 PAGE 5 The motion carried. Dave Whitehead, Director of Public Works, introduced Mr. Jimmy Knipp, Superintendent of Public Works, to the Council. The Council welcomed him to the City of Allen. End of Consent Agenda Administer Oaths -of -Office to Newly Appointed Members of the Library Board and Sign Control Board (Agenda Item VI) City Secretary, Judy Morrison, administered the oath -of -office to the following newly appointed members of the Library Board and the Sign Control Board: Library Bawd Barbara Lecheler, Place No. 6, Expiration 6/30/90 rRMIi 7F.E'M Bruce Kleinschmidt, Place No. 4, Expiration 9/30/90 Employee Service Awards (Agenda Item VII) Mayor Farmer and City Manager, Jon McCarty, presented tenure pins to the following city employees for their five years of service to the City of Allen. Elizabeth A. Kaminski Police Department Sally L. Leeper Community Development Department Kimberly A. McCoy Finance Department One employee was not present to receive his tenure pin: Stephen W. Howard Public Works Department Mayor Farmer and City Manager, Jon McCarty, presented a tenure pin to the following city employee for ten years of service to the City of Allen. Bill Petty Community Development Department ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 1, 1990 Annual Crime Report PAGE 6 (Agenda Item VIII) Richard Carroll, Police Chief, addressed the Council and indicated that for the second year in a row, the City of Allen reflected a substantial decrease in major crime. These statistics portray a positive image for the entire community. Crime prevention efforts, community awareness and citizen involvement are essential elements in the decrease of criminal activity in the city. Increased patrol in residential neighborhoods are a deterrent to residential crime and Neighborhood Watch Programs have been instrumental in prompting police awareness in residential neighborhoods. Total calls for service and the demand for police response and intervention has increased substantially even though major crimes have decreased. Mayor Farmer expressed the feelings of himself and the Council that he is encouraged to see this positive report and would like to convey to the entire police staff the Council's appreciation for a job well done. Accept 1988-89 Financial Report (Agenda Item IX) The Finance/Administration Committee reviewed the 1988-89 Financial Audit and the management letter with City Staff and Peat Marwick Main on January 23. The City received an unqualified opinion as it has for the past several years. Charlotte Smith, Finance Director, discussed several highlights of the report with the Council, those being the excess of revenues over expenditures, the favorable variance in the fund balances at year end, a new footnote covering the City's retirement plan and the amount of taxes collected in relation to the levy of taxes. The Finance Director was compli- mented on her successful efforts to maintain financial integrity in the City of Allen. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Edstrom, the Council voted six (6) for and none (0) opposed to formally accept the 1988-89 Financial Report for the City of Allen. The motion carried. Items Related to the Texas Utilities Rate Increase: Approve Resolution Suspending Rate Increase for 90 Days (Agenda Item X -A) The Texas Utilities Electric Company delivered to the City a petition and statement of intent to increase the rates charged for electricity in the City by 10.2%. The effective date of the increase is scheduled for February 20, 1990. The Finance/Administration Committee met to discuss the petition and discussed several options available to the City of Allen. James Nelson, Manager of TU Electric in the McKinney District, presented slides and discussed the service area, past growth of TU Electric, Comanche Peak, and the growth of regulatory requirements for the period 1970-1988. Council discussed their pleasure with the fine working relationship the City has had with TU Electric and hoped that would continue in the future. ALLBN CITY COUNCIL REGULAR SESSION FEBRUARY 1, 1990 PAGE 7 Approve Resolution Suspending Rate Increase for 90 Days (Cont'd) (Agenda Item X -A) Resolution No. 968-2-90(R): A Resolution Suspending the Proposed Effective Date of the Proposed Rate Schedules and Ser- vice Regulations of Texas Utilities Electric Company, Providing that the Rate Schedules and Service Regulations of Said Company Shall Remain Unchanged During the Period of Suspension, Providing for Notice Hereof to Said Company, and Find- ing and Deterauning that the Meeting at Which this Resolution is Passed is Open to the Public as Required by law. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Edstrom, the Council voted six (6) for and none (0) opposed to approve, according to Finance/Administration Committee recommendation, Resolution 968-2-90(R) as previously captioned. The motion carried. Approve Resolution Authorising Participation with other City's for Intervention on Behalf of City at Public Utilities Commission (Agenda Item X -B) A Steering Committee of TU Electric Service area cities formed to facilitate and coordinate the joint effort of cities in TU Electric's impending Public Utility Commis- sion/Texas Utilities Electric Company rate case. To participate on the Steering Committee, the City would be required to advance a one-time fee of $1,750 to retain legal counsel and case consultants. This advance would be reimbursed to the City. Resolution No. 969-2-90(R): AResolution Authorizing the Steering Committee of TU Electric Service Area Cities to Retain Legal Counsel and Rate Case Consultants; Authorizing the Steering Committee to Intervene on Behalf of the City of Allen in the Texas Public Utility Commission Texas Utilities Electric Company Rate Case, Rural Rate Case, PUC Docket No. 92220 (Pradency Inquiry) and Related Dockets; and Suspending the Proposed Tariff and Schedule of Rates of Texas Utilities Electric Company. MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman Womack, the Council voted six (6) for and none (0) opposed to approve, according to Finance/ Administration Committee recommendation, Resolution 969-2-90(R) as previously captioned. The motion carried. I II ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 1, 1990 PAGE 8 Authorize Nater Meter Replacement Program Including Meter Specifications and Electronic Meter Reader System (Agenda Item XI) Dave Whitehead, Director of Public Works, discussed the present water meters being used in the City of Allen and those being proposed along with the history of events which lead staff to request this change in water meters. In order to capitalize on budget savings, a new meter reading program is being requested which would utilize only one person. Council expressed concern regarding the integrity of the water meters now being utilized. The Development Subcommittee will follow through on this item until complete implementation, monitoring and making sure lines of communication are exercised. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to authorize the water meter replacement program including the approval of specifications and authorization to bid water meters and the electronic meter reader system, in accordance with Development Committee recommendation. The motion carried. Consider Cottonwood Creek Flood Plain Dedication (Agenda Item XII) Rhoda Savage, Parks and Recreation Director, informed the Council that Lawrence Cates, an engineer associated with the development along Cottonwood Creek between Highway 5 and Jupiter Road would like to dedicate 1.42 acres of flood plain to the City. Property boundaries originate where Cottonwood Creek intersects Highway 5 and runs east along the north side of the creek approximately 90 feet wide and 400 feet long. Adjoining flood plain east of the property will also be dedicated to the City, allowing for pedestrian passage from Highway 5 to Jupiter Road. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Fyke, the Council voted six (6) for and none (0) opposed to authorize the City to gain ownership of this property through the land dedication process with additional funds for maintenance being considered for FY 90-91, in accordance with Parks and Recreation Board and Staff recommendation. The motion carried. Approve an Ordinance Updating the Allen Code of Ordinances (Agenda Item XIII) Jon McCarty, City Manager, discussed the process for approving supplements to the Allen Code of Ordinances which was originally adopted in November, 1984. ALLEN CITY COUNCIL REGULAR SESSION �FEBRUARY 1, 1990 PAGE 9 I 11 Approve an Ordinance Updating the Allen Code of Ordinances (Cont'd) Ordinance No. 970-2-90: An Ordinance of the City Council of the City of Allen, Collin County, Texas, Adopting and Enacting Supplement Number 3 to the Code of Ordinances for the City of Allen; Providing a Severability Clause; Provid- ing a Penalty for Such Violation Thereof; and Providing When Such Supplements and this Ordinance Shall Become Effective. (Agenda Item XIII) MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to adopt Ordinance No. 970-2-90, enacting Supplement No. 3 to the Code of Ordinances for the City of Allen, according to staff recommendation. The motion carried. Consider Capital Improvements Projects for the Fiscal Year 1989-90 Using Remaining Bond Funds (Agenda Item XIV) No items were considered for Capital Improvements projects for FY 1989-90. Calendar (Agenda Item XV -A) Mayor Farmer informed the Council of an addition to the Calendar for February 19, 7:00 p.m., DLM/Color Dynamics Building, Economic Development Alliance Recap. The Joint Tax Meeting scheduled for February 8 has been postponed. A new date has not been set. Committee Reports: Finance / Administration (Agenda Item XV -B) Discussions are being held regarding Library automation, TU Electric rate proposal, utility billing procedures, purchase order program, and the collection and meeting room policies. Development The Comprehensive Plan survey document is ready for printing, the cover letter is being completed and more information is forthcoming regarding the involvement of the Council and Boards and Commissions in the mail out and response process. Discussions will be held next week with Sasaki at the next committee meeting. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 1, 1990 Committee Reports: • Services The next item of business will be solid waste disposal. Items of Interest to Council There was no discussion on this item. Adjourn PAGE 10 (Agenda Item XV -B) (Agenda Item XV -C) (Agenda Item XVI) MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 9:33 p.m., on Thursday, February 1, 1990. The motion carried. These minutes approved on the 15th day of February, 1990. 0 ATTEST: d Mo n, CITY SECRETARY L APPROVED: 5;d Atev _ J90 Farmer, MAYOR