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HomeMy WebLinkAboutMin - City Council - 1990 - 03/01 - RegularALLEN CITY COUNCIL REGULAR MEETING MARCH 1, 1990 Present: Joe Farmer, Mayor Council Members: Rex Womack Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Wolfe Alan Fyke Gary Edstrom (Arrived 7:10 p.m.) City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary IWORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:50 p.m. on Thursday, March 1, 1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. A notation was made regarding Item F. The public hearing date should be listed as "April 5" rather than "May 5". Comments were made regarding the tax collection rate being over 89%. Mayor Farmer reviewed Agenda Item VI, Authorize Execution of Agreement for Developer and City participation in Improvements to SH 5 and FM 2170 Intersection Including SH 5 Bridge over Cottonwood Creek. Discussion was held regarding the options available to the City with regard to the execution of this agreement and how it may affect the State Highway Department design for this portion of roadway. The developer has committed verbally to the financial formula noted in Exhibit "A" whereby he would be responsible for $92,960 for this project. Further discussion was held regarding the difference in cost if the City E accommodates the developer's desires. The engineering costs need to be paid by March 11. At the time of bidding, before the letting of the contract, the State would want the construction monies also. The City will then pay the full amount and get a reimburse- ment from the developer for his part. There was no further discussion on this item. ALLEN CITY COUNCIL WORKSHOP SESSION MARCH 1, 1990 PAGE 2 Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item VII, Authorize Staff to Seek Request for Quotation for a Library Automation Consultant. The Finance/Administration Committee agree with the Library Board and staff's recommendation to seek quotations. The cost of this needs and cost benefit analysis will be in the range of $3-7,000. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VIII, Approve Items Related to Council Spring Planning Session. The Finance/ Administration Committee will request that this item be tabled. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX, Award Bid for Turf Management Program. Ed Voss, Parks and Recreation Program Coordinator, will discuss this item during the Regular Meeting. Chemical and Turf Specialties Company, Inc. is a credible company which came in as low bidder and the only company which met specifications. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item X, Award Bid for Water Meters. Discussion was held regarding the water meter bid. The Neptune meters are produced by a reputable company and are positive displacement type. Bid specs included several sizes of meters, although for this bid award, only the 5/8" x 3/4" will be considered. A minimum of 1000 meters will be ordered with a maximum of 6000 meters to be purchased after an assessment study is done on the replacement meters to determine the results of the changeout program. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XI, Consider Capital Improvement Projects for the Fiscal Year 1989-90 Using Remaining Bond Funds. There will be no projects coming forward for this item. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XII, Other Business: Calendar. There was no discussion on this item. Mayor Farmer reviewed Agenda Item XII, Other Business: Subcommittee Reports. There was no discussion on this item. Mayor Farmer reviewed Agenda Item XII, Other Business: Items of Interest to the Council. There was no discussion on this item. Council Committee Reports: Finance/Administration (Agenda Item III -A) This agenda item was passed over. There was no discussion on this agenda item. 0 0 ALLEN CITY COUNCIL WORKSHOP SESSION MARCH 1, 1990 PAGE 3 Council Committee Reports: Development (Agenda Item III -B) This agenda item was passed over. Thera was no discussion on this agenda item. Council Committee Reports: Services (Agenda Item III -C) This agenda item was passed over. There was no discussion on this agenda. Items of Interest to the Council (Agenda Item IV) This agenda item was passed over. There was no discussion on this agenda item. With no further discussion, the workshop session of the. Allen City Council was adjourned at 7:35 p.m. on Thursday, March 1, 1990. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:38 p.m. on Thursday, March 1, 1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item V) Councilman Wolfe requested that Item F, Set May 5, 1990, as a Public Hearing Date on a Request for Zoning Change to Light Industry on Property Located at 1022 and 1024 South. Greenville Avenue as Requested by Citizens Against Crime, Inc., be removed from the Consent Agenda. MOTION: Upon a motion made by Councilman Fyke and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed to approve and adopt all remaining items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of February 15, 1990 - Regular Session. B. Authorization to City Staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Farris Concrete Company $129.00 For: High Point Estates Sewer. 1985 Water & Sewer Bond Funds Period: Thru Feb. 14, 1900 ALLEN CITY COUNCIL REGULAR SESSION MARCH 1, 1990 PAGE 4 CONSENT AGENDA (Cont'd) (Agenda Item V) 2. H & S Utilities, Inc. $18,922.76 For: 2MG Ground Reservoir painting. 1985 Water & Sewer Bond Funds Period: Jan. 26 - Feb. 25, 1990 3. Tri -Con Services $11,571.30 For: Main Street Phases II & III 1985 Street Bond Funds Period: Jan. 26 - Feb. 25, 1990 C. Schedule of Taxes Receivable as of January 31, 1990. D. Resolution No. 974-3-90(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Appointing the Election Officials for the May 5, 1990 City Council Election, Setting the Rate of Pay for the Election Officials, the Maximum Number of Election Clerks for the Polling Place, and Designation of the Absentee Ballot Board. E. Approve a 24 -Month Extension of a Temporary Amendment to the Development Site Plan for the First Methodist Church. G. Reject Bid and Authorize Re -solicitation of Proposals for Electronic Meter Reading Devices. Councilman Wolfe stated that Item F, which was removed from the Consent Agenda, indicating "May 5, 1990" for the public hearing on a request for zoning change is to be changed to "April 5, 1990". MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed to approve Item F, noting the date change for the public hearing being April 5, 1990 rather than May 5, 1990. The motion carried. The motion carried. End of Consent Agenda I D ALLEN CITY COUNCIL REGULAR SESSION MARCH 1, 1990 PAGE 5 Authorize Execution of Agreement for Developer and City Participation in Improvements to SH 5 and FM 2170 Intersection, Including SH 5 Bridge over Cottonwood Creek (Agenda Item VI) Bill Petty, Director of Community Development, discussed the bridge construction and intersection on SH S. A substantial cost difference is involved in redesign and construction efforts for the proposed 6 -lane bridge over Cottonwood Creek on SH 5 and the intersection of SH 5 and FM 2170. The increased costs are based on three planning elements: 1. City of Allen flood plain requirements to fully developed conditions. 2. Linear greenbelt pedestrian connection under bridge. 3. Developer's request for median break between FM 2170 and the Cottonwood Creek bridge. Discussion was also held regarding left turn lanes for northbound traffic on SH 5 into the southwest corner property and the sharing of cost for this project with this property owner. This would not be feasible at this time. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to approve staff recommendation on the City's portion and the sharing formula in regard to the bridge and roadway improvement in the amount of $140,350, authorize the City Manager to enter into a contract with the developer regarding certain improvements to SH 5 with the developer's portion of the funding to be $92,960, prior to notification to the State Highway Department, the contract will be signed and if the negotiations with the developer do not work out, staff is to bring this item back to Council for further discussion. The motion carried. Authorize Staff to Seek Request for Quotation for a Library Automation Consultant (Agenda Item VII) The modern library user expects to access much information regarding his needs quickly and accurately. Computerization can aid in this process. After consideration by the Library Board and according to staff recommendation, a needs and cost benefit analysis of the library automation will provide valuable information for the implementation of this program. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Edstrom, the Council voted seven (7) for and none (0) opposed to approve the Library Board and staff recommendation that Council authorize the solicitation of quotations from automation consultants to perform the needs and cost benefit analysis of library automation. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION MARCH 1, 1990 PAGE 6 Approve items related to council Spring Planning Session (Agenda Item VIII) The Spring Planning Session format has not been set at this time. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Edstrom, the Council voted seven (7) for and none (0) opposed to that the item regarding the Spring Planning format be tabled until the next Regular Meeting. The motion carried. Award Bid for Turf Management Program (Agenda Item IX) Bids were opened for the turf management program on February 13, 1990. Two bids were received but only one bid met the minimum specifications. Chemical and Turf Specialties, Inc. met specifications with the best price per unit, delivered and applied to the designated areas. The amount of material purchased will not exceed the budgeted amount of $12,000. The February application will not be included in the program because of the unseasonably warm weather. This turf management program covers the period ending this fiscal year. MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to award the bid for fertilizer and herbicide to implement a turf management program to Chemical and Turf Specialties Company, Inc. not to exceed $12,000, in accordance with staff recommendation. The motion carried. Award Bid for Water Meters (Agenda Item X) Six bids were opened on February 20, 1990 for water meters to be used for the City of Allen meter replacement program. The low bidder for the 5/8" x 3/4" meter was Industrial International, Inc. They met all specifications including the warranties required. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to accept the low bid from Industrial International, Inc. for Neptune 5/8" x 3/4" water meters, according to staff recommendation. The motion carried. Consider Capital Improvement Projects for the Fiscal Year 1989-90 Using Remaining Bond Funds (Agenda Item XI) There were no capital improvement projects for FY 1989-90 under consideration at this time. ALLEN CITY COUNCIL REGULAR SESSION MARCH 1, 1990 PAGE 7 Calendar (Agenda Item XII -A) Various election dates were brought to the Council's attention. Judy Morrison, City Secretary informed the Council that May 10 has been noted as a Special Council Meeting to fulfill the requirements of City Charter and the State Election Code to canvass the election returns. The Council agreed this date should be set as noted on the May calendar. Committee Reports: (Agenda Item XII -B) Finance/Admird tration A new format will be set for the Spring Planning Session prior to your next Council meeting. * Aevelopment The survey document is at the printers at the present time. Services The committee will be meeting this week to discuss medical control finalization and the emergency frequency use between Allen and McKinney. Items of Interest to Council (Agenda Item XII -C) There were no items of interest to the Council. Adjourn (Agenda Item XIII) MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman Fyke, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 8:13 p.m., on Thursday, March 1, 1990. The motion carried. These minutes approved on the 15th day of March, 1990. APPROVED: J Parma ea, MAYOR ATTEST: J y Mo on, CITYARY