Loading...
HomeMy WebLinkAboutMin - City Council - 1990 - 03/15 - RegularALLEN CITY COUNCIL REGULAR MEETING MARCH 15, 1990 Present: Joe Farmer, Mayor Council Members Rex Womack (Arrived 7:30 p.m.) Jerry Wilson, Mayor Pro Tem Bobby Glass Jim Wolfe Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:47 p.m. on Thursday, March 15, 1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. Discussion was held regarding Item "E" concerning the concession items at Ford Pool. This item has been discussed by the Park Board and is coming as a recommendation from them to the Council. A contract will be entered into by the City Manager. The Concessionaire will be responsible for obtaining a permit for sales at the pool. The City will receive a percentage of sales from the Concessionaire. Due to the many items of discussion this item will be removed from the consent agenda and acted upon as a separate item. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VI, Tabled Item: Approve Items Related to Council Spring Planning Session. Finance I Administration Committee will answer any questions regarding this item during the Regular Meeting. Economic Development has been scheduled for a topic since the new Director may be available for an overview of this topic. Judy Morrison, City Secretary, indicated the proper rules of order to handle A this tabled item. There was no further discussion on this item. ALLEN CITY COUNCIL WORKSHOP SESSION MARCH 15, 1990 PAGE 2 Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item VII, Authorize Execution of a Contract for Mutual Aid and Disaster Assistance. A county -wide mutual aid and disaster assistance contract has been drawn up by the City Attorney in Plano to improve the mutual aid system among Collin County communities. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VIII, Award Bid and Award Contract for Ambulance Remount. The Services Committee has discussed this item. Because of unfavorable references, location and lack of local maintenance on the equipment, the second low bidder is being recommended as the best bidder, that being Eagle Emergency Equipment, Inc. from Cedar Hill, Texas. It will be a recommendation of the Services Committee to pre -pay the chassis. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX, Approve Bid and Award Contract for Construction of 12 -inch Sanitary Sewer Line on Rivercrest. Dave Whitehead, Public Works Director, discussed the bids and the reason for them coming in higher than expected. The excess costs is related directly to the size of the manholes needed for the 12" water line. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item X, Consider Capital Improvement Projects for the Fiscal Year 1989-90 Using Remaining Bond Funds. The ambulance remount will be itemized from this bond fund listing. It will come back to Council for approval as a regular item for consideration under Authorization for Payment of Bills at a future date. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XI -A, Other Business: Calendar. Several items were added to the calendar. Policy Oversight Committee, March 21, 6:30 p.m.; Tax Office Meeting with Finance/ Administration Committee, April 3; Joint AISD Board and Council Meeting, April 30, 6:30 p.m. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XI -B, Other Business: Review Plans for Opening Main Street and McDermott. Kevin Lilly is the Chairperson handling this event for the Chamber of Commerce. A downtown roundup is being planned for the merchants on April 7 to celebrate the convenience of accessibility to downtown. Discussion was held regarding an official ribbon -cutting for the Main Street Project. It was agreed that the City Council supported the merchants in their efforts but the City Council would like to officially hold a ribbon cutting at such time that the street is completely finished. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XI -C, Other Business: Multi -City Drug Task Force. Richard Carroll, Police Chief, discussed a Federal Grant which would encompass several of the neighboring cities including Plano, Richardson and McKinney, within Collin County to establish a drug task force. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX -D, Other Business: Subcommittee Reports. These reports will be handled during the Regular Meeting. There was no further discussion on this item. P, 1 ALLEN CITY COUNCIL WORKSHOP SESSION MARCH 15, 1990 PAGE 3 Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item XI -E, Other Business: Items of Interest to the Council. Anyone interested in attending Collin County Public Officials Association meeting is encouraged to notify the City Secretary for arrangements. There was no further discussion on this item. Council Committee Reports: Finance/Administration (Agenda Item III -A) This agenda item was passed over. There was no discussion on this agenda item. Council Committee Reports: Development (Agenda Item III -B) This agenda item was passed over. There was no discussion on this agenda item. Council Committee Reports: Services (Agenda Item III -C) This agenda item was passed over. There was no discussion on this agenda. Items of Interest to the Council (Agenda Item IV) This agenda item was passed over. There was no discussion on this agenda item. With no further discussion, the workshop session of the Allen City Council was adjourned at 7:30 p.m. on Thursday, March 15, 1990. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:35 p.m. on Thursday, March 15, 1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item V) Mayor Pro Tem Wilson requested that Item E, Authorize Sale of Concession Items at Ford Park, be removed from the Consent Agenda. MOTION: Upon a motion made by Councilman wolfe and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of March 1, 1990 - Regular Session. n- ALLEN CITY COUNCIL REGULAR SESSION MARCH 15, 1990 PAGE 4 CONSENT AGENDA (Cont'd) (Agenda Item V) B . Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Sasaki Associates, Inc. $3.160.66 For: Allen Civic Plaza. 1985 Street Bond Funds Period: Thru Feb. 27, 1990 2. Graham & Associates, Inc. $740.00 For: Main Street Phase II-III. 1985 Street Bond Funds Period: Thru Feb. 1990 3. Graham & Associates, Inc. $12,799.50 For: FM 2170 East. 1985 Street Bond Funds Period: Thru Feb. 20, 1990 4. Buckley Oil Co. $114.60 For: Main Street Phase II-III. 1985 Street Bond Funds Period: Thru Feb. 23, 1990 5. Patco Utilities, Inc. $414.70 For: High Point Estates Sewer. 1985 Water & Sewer Bond Funds Period: Thru Feb. 1 - Feb. 28, 1990 6. Lloyd, Gosseling, Ryan & Fowler $10,253.43 For: Special Use Facility. 1985 Park Bond Funds Period: Thru Jan. 31, 1990 7. O'Brien Landscape Contracting $11,402.19 For: Main Street Phase II-III. 1985 Street Bond Funds Period: Thru Feb. 26, 1990 8. Bartex,Inc. $2,398.47 For: New Library Facility. 1985 Library Bond Funds Period: Thru Feb. 1990 C. Set March 19, 1990 as Special Called Joint Meeting for Allen City Council and All City Boards and Commission. ALLEN CITY COUNCIL REGULAR SESSION MARCH 15, 1990 PAGE 5 CONSENT AGENDA (Cont'd) (Agenda Item V) D. Authorize Disposal of Old Water Meters. The motion carried MOTION: Upon a motion made by Mayor Pro Tem Wilson and seconded by Councilman Fyke, the Council voted seven (7) for and none (0) opposed to authorize the City Manager to enter into a contract with Ms. Amy Largent to sell concession items at Ford Park Pool. The motion carried. End of Consent Agenda Tabled Item: Approve Items Related to Council Spring Planning Session (Agenda Item VI) MOTION: Upon a motion made by Councilman Wolfe and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed to remove Item VI, Tabled Item: Approve Items Related to Council Spring Planning Session, from the table. The motion carried. Discussion was held regarding the format of the Spring Planning Session. The topics are broken into two categories of "Update" or Planning." There will be an unstructured session which may allow for an Executive Session if needed. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Edstrom, the Council voted seven (7) for and none (0) opposed to approve the Planning Session format for April 27-28, 1990 as presented by the Finance/ Administration Committee. The motion carried. Authorize Execution of a Contract for Mutual Aid and Disaster Assistance (Agenda Item VII). Resolution No. 975-3-90(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing the Mayor of the City of Allen to Enter into Mutual Aid Agreement. After the passage of the Texas Disaster Act of 1975, the City of Allen executed agreements with bordering cities. The growth of the county caused fire departments to rely on mutual aid much more frequently. The Collin County Mutual Aid Association has been formed and improvements are being made to the mutual aid system. Each fire department in the county is a member of the mutual aid system and this particular agreement will cover all cities. 0 ALLEN CITY COUNCIL �! REGULAR SESSION ® MARCH 15, 1990 PAGE 6 Authorize Execution of a Contract for Mutual Aid and Disaster Assistance (Cont'd) (Agenda Item VII). MOTION: Upon a motion made by Mayor Pro Tem Wilson and seconded by Councilman Fyke, the Council voted seven (7) for and none (0) opposed to approve staff recommendation by passing Resolution No. 975-3-90(R) as previously captioned, authorizing the Mayor to enter into a mutual aid agreement with the cities and organized fire departments of Collin County. The motion carried. Award Bid and Award Contract for Ambulance Remount (Agenda Item VIII) Four bids were received for the ambulance remount project which was authorized by Council on January 18, 1990. The Services Committee and staff recommend that the bid be awarded to Eagle Emergency Equipment, Inc. along with the prepayment of the chassis. The cost of a new ambulance, rather than completing a remount, would be an additional $25,000. MOTION: Upon a motion made by Councilman Fyke and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed in accordance with Services Committee and staff recommendation to award the bid to Eagle Emergency Equipment, Inc., Cedar Hill, Texas, with a bid price of $41,827, trade in price of $1,750, prepayment of chassis credit of $500, for a total price of $39,577. The price of the chassis is $18,801. The motion carried. Award Bid and Award Contract for Construction of 12 Inch Sanitary Sewer Line on Rivercrest (Agenda Item IX) Six bids were received for a 12" Sanitary Sewer Line in Rivercrest Drive to relieve pressure on the sewer system in the Walden Park area. Staff recommends acceptance of the low bidder, Pacer Construction Company for $26,587. The specifications allow 30 days to complete the project but it should take about ten working days. Council requested staff to inform the residents in the area of the completion of this project and would like to hear any updates regarding the Walden Park area after construction is completed. The priority ranking and budget is as follows: February 1990 Priority Ranking and Budget COST TO RUNNING FUNDS PROJECT COMPLETE TOTAL REMAINING 1. Finish McDermott Utility 15,709 15,709 361,189 2. Paint Lucas Water Tower 69,951 85,659 291,238 Engineering 4,545 90,205 286,693 3. High Point Sewer 47,983 138,188 238,710 4. Developer Reimbursements 38,472 176,659 200,238 ALLEN CITY COUNCIL REGULAR SESSION MARCH 15, 1990 PAGE 7 Award Bid and Award Contract for Construction of 12 Inch Sanitary Sewer Line on Rivercrest (Cont'd) (Agenda Item IX) February 1990 Priority Ranking and Budget 5. Telemetry Program: Phase I 42,681 219,340 157,558 Engineering 4,000 223,340 153,558 6. Walden Park Sewer Line 26,587 249,927 126,971 7. Paint Hillside Tank 77,600 327,527 49,371 8. Telemetry Program: Phase 2 94,400 421,927 (45,029) 9. Emergency Reserve 20,000 441,927 (65,029) MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to accept the low bid from Pacer Construction Company in the amount of $26,587, according to staff recommendation for construction of a 12" sanitary sewer line in Rivercrest Drive. The motion carried. Consider Capital Improvement Projects for the Fiscal Year 1989-90 Using Remaining Bond Funds (Agenda Item X) There were no capital improvement projects for FY 1989-90 under consideration at this time. Calendar (Agenda Item XI -A) Updates for the calendar were noted. Review Plans for Opening Main Street and McDermott (Agenda Item XI -B) The City will plan a formal opening of Main Street after Phases II and III have been totally completed. Multi -City Drug Task Force (Agenda Item XI -C) The City of Allen will be participating in a multi -city drug task force to be coordinated with the police departments of the cities of McKinney, Allen, Plano and Richardson. Committee Reports: (Agenda Item XI -D) • Finance/Administration The spring planning session format has been completed. Automation for the Library is a topic of discussion at the present time. ALLEN CITY COUNCIL REGULAR SESSION MARCH 15, 1990 PAGE 8 Committee Reports (Cont'd): (Agenda Item XI -D) • Development A general meeting has been called regarding the Comprehensive Plan surveys to be mailed. The meeting will be held on Monday, March 19, 7:00 p.m. in the Library meeting room. • Services A meeting has been scheduled for March 28 to discuss the HCA medical control contract. Emergency communications is also being reviewed and will be coming to Council with further information in the near future. Items of Interest to Council (Agenda Item XI -E) There were no items of interest to Council. Adiourn (Agenda Item XII) MOTION: Upon a motion made by Councilman Fyke and seconded by Mayor Pro Tem Wilson, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 8:19 p.m., on Thursday, March 15, 1990. The motion carried. These minutes approved on the 5th day of April, 1990. APPROVED: ,�4c � Farmer, MAYOR ATTEST: lify-Morolon, CITY SECRETARY