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HomeMy WebLinkAboutMin - City Council - 1990 - 04/19 - Regular1 ALLEN CITY COUNCIL REGULAR MEETING APRIL 19, 1990 Present: Joe Farmer, Mayor (Absent) Council Members: Rex Womack Jerry Wilson, Mayor Pro Tem Bobby Glass (Absent) Jim Wolfe Alan Fyke Gary Edstrom (Arrived 6:55 p.m.) City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORESHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Pro Tem Wilson at 6:52 p.m. on Thursday, April 19, 1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Pro Tem Wilson began the review of the Consent Agenda items. Discussion was held regarding the policy establishing a code of conduct for the Library. Due to the increased use of the new library building and the potential for unsuitable use patterns, the Library Director was commissioned by the Services Committee to develop a code of conduct to delineate certain issues that may arise. Several specific areas discussed included the administration of the code of conduct, the age limit contained in the policy presented, and the handling of children who need attention after being left at the library unattended. Concern was expressed with library personnel taking a child to the Police Department rather than having Police Department personnel deliver the child to the Police lobby until the parent of the child arrived to transport the child home. The code of conduct statement was to mean only that a supervised transport would be made to the Police Lobby by a responsible individual and to place the child in a safe environment. ALLEN CITY COUNCIL WORKSHOP SESSION APRIL 19, 1990 PAGE 2 Dismission of Consent Agenda and Regular Agenda Items (Cont,d) (Agenda Item II) The nine-year-old age limitation for unsupervised patronage was also discussed. Individuals would not generally be checked unless they were involved in disruptive behavior at which time the library staff would be allowed by the code of conduct, to handle the situation. With a few changes in the Code of Conduct, Council will be agreeable to this policy. Section C-1 and C-2 will be changed. There was no further discussion on this item. Mayor Pro Tem Wilson reviewed Agenda Item VI, Introduction of the Economic Development Coordinator. David Pitstick is prepared to introduce himself to the Council and the audience. There was no further discussion on this item. Mayor Pro Tem Wilson reviewed Agenda Item VII, Authorize Execution of Contracts for Biomedical Telemetry Monitoring and EMS Medical Director Support for Paramedic Program. Fire Chief, Ron Gentry, distributed information which reflected changes in the contracts. He explained the need for these changes. There was no further discussion on this item. Mayor Pro Tem Wilson reviewed Agenda Item VIII, Consider Accepting Responsibility for Construction of the Entry Ways into the Allen Cemetery. Jon McCarty, City Manager, discussed the items to be considered. First, the City of Allen has been requested by the Cemetery Association to accept a donation to be used for renovations to the entry -ways of the Allen Cemetery. Secondly, the City of Allen has been requested by the Association to accept responsibility for the construction of the entry ways to the cemetery. Lastly, after Park Board and Subcommittee review and recommendation, the City Council will be asked to appropriate monies for further maintenance as necessary for the Allen Cemetery. There was no further discussion on this item. Mayor Pro Tem Wilson reviewed Agenda Item X, Quarterly Financial Report. Charlotte Smith will present the financial report and be available for questions from the Council. There was no further discussion on this item. Mayor Pro Tem Wilson reviewed Agenda Item XI, Consider Capital Improvements Projects for Fiscal Year 1989-90 Using Remaining Bond Funds. There will be no projects coming forward for approval at this time. There was no further discussion on this item. Mayor Pro Tem Wilson reviewed Agenda Item XII, Other Business: Boards and Commissions Appointment Schedule. This is a schedule of events surrounding the appointment of board candidates during the month of June. There was no further discussion on this item. Mayor Pro Tem Wilson reviewed Agenda Item XII, Other Business: Subcommittee Reports. These reports will be given during the Regular Meeting. There was no further discussion on this item. s A ALLEN CITY COUNCIL WORKSHOP SESSION APRIL 19, 1990 PAGE 3 Discussion of Consent Agenda and Regular Agenda Itemm (Cont 'd) (Agenda Item II) Mayor Pro Tem Wilson reviewed Agenda Item XII, Other Business: Calendar. Calendar highlights will be mentioned during the Regular Meeting. There was no further discussion on this item. Mayor Pro Tem Wilson reviewed Agenda Item XII, Other Business: Items of Interest to the Council. There was no discussion on this item. Council Committee Reports: Finance/Administration (Agenda Item III -A) This agenda item was passed over. There was no discussion on this agenda item. Council Committee Reports: Development (Agenda Item III -B) This agenda item was passed over. There was no discussion on this agenda item. Council Committee Reports: Services (Agenda Item III -C) This agenda item was passed over. There was no discussion on this agenda. Items of Interest to the Council (Agenda Item IV) This agenda item was passed over. There was no discussion on this agenda item. With no further discussion, the workshop session of the Allen City Council was adjourned at 7:32 p.m. on Thursday, April 19, 1990. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Pro Tem Wilson at 7:38 p.m. on Thursday, April 19, 1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item V) Councilman Wolfe requested that Item D, Approve a Policy Establishing a Code of Conduct for the Library, be removed from the Consent Agenda. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Fyke, the Council voted five (5) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of April 4, 1990 - Regular Session. B. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: ALLEN CITY COUNCIL REGULAR SESSION APRIL 19, 1990 PAGE 4 CONSENT AGENDA (Cont'd) (Agenda Item V) 1. Sasaki Associates, Inc. $875.93 For: Allen Civic Plaza Professional Person- nel Expenses 1985 Library Bond Funds Period: Thru February 24, 1990 2. O'Brien Landscape Contracting $9,908.89 For: Main Street Phases II & III Material and Labor for Landscape Project 1985 Street Bond Funds Period: Thru March 26, 1990 C. Resolution No. 978-4-98(R): A Resolution of the City of Allen, Collin County, Texas, Approving and Authorizing the City Manager to Execute a Co tract on Behalf of the City of Allen with the State of Texas for the Blanket Coverage of Various Projects Covering the Installation,Construction,Existence, Use, Operation, and Maintenance of Certain Highway Traffic Signals/ Illumination in the City of Allen, Texas. E. Authorize Sale of Certain Assets of the Public Works Department. The motion carried. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Fyke, the Council voted five (5) for and none (0) opposed to approve Item D, Approve A Policy Establishing a Code of Conduct for the Library, in accordance with the recommendation of the Library Board, staff and the Services Committee, with changes to Item C-1 to read: "Parents should not leave children under age nine unattended in the Library. . . and C-2 to read: "When it is determined that a child is lost or left unattended, a staff member shall take appropriate steps which may include:" . . . and C -2,d: "If a parent has not been located within an hour, or if the Library is closing, staff members will escort the child to the Police Department on foot." The motion carried. End of Consent Agenda Introduction of the Economic Development Coordinator (Agenda Item VI) David Pitstick, Economic Development Coordinator, introduced himself to the Council and the audience. He will assume his duties on May 14, 1990 but will be present at the Spring Planning Session on April 27 and 28. He is terminating his position as Economic Development Coordinator for the City of Denton to accept the position with the City of Allen. This item was received as a matter of information. There was no action taken on this item. ALLEN CITY COUNCIL REGULAR SESSION APRIL 19, 1990 PAGE 5 Authorize Execution of Contracts for Biomedical Telemetry Monitoring and EMS Medical Director Support for Paramedic Program (Agenda Item VII) Ron Gentry, Fire Chief, presented information related to this item. The Services Committee began discussions with area hospitals in search of a hospital to supply medical control and telemetry support for the paramedic service to begin this summer. Contract negotiations have taken place with HCA Medical Center of Plano and J. Thomas Ward, Jr., M.D. There will not be any initial budget impact by implementation of these contracts since HCA will be bearing these expenses for a period of three years. The City of Allen will need to pay for the initial stocking of drugs to be carried on the ambulance, however. The Services Committee was complimented on the time and effort put into this particular contract. The citizens of Allen should be pleased with this milestone of service to be available in the near future as requested by the results of the 1985 Comprehensive Plan Survey Document. MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Wolfe, the Council voted five (5) for and none (0) opposed to approve the contracts as amended, with HCA Medical Center of Plano and J. Thomas Ward, Jr., M.D. in accordance with Services Committee recommendation, and to ? authorize staff to enter into these contracts. The motion carried. Consider Accepting Responsibility for Construction of the Entry Ways into the Allen Cemetery (Agenda Item VIII) Rhoda Savage, Parks and Recreation Director, discussed the request presented by the Allen Cemetery Association. They are requesting that the City accept responsibility for the entry ways construction, accept a donation for that construction, and after further discussion and recommendation from the Park Board and Development Committee, further improvements be made to enhance the overall appearance of the facility and create a positive impact. MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Wolfe, the Council voted five (5) for and none (0) opposed to approve, according to Park Board recommendation, the City of Allen's acceptance of a donation of $9,946.39 from the Allen Cemetery Association, to accept responsibility for the construction of the entry ways to the cemetery, and to bring back to Council in a timely fashion a recommendation from the Park Board and Development Committee for further maintenance projects for the enhancement of the Allen Cemetery. The motion carried. Consider Amendments to the City's Meeting Room Policy (Agenda Item Df) The Finance/ Administration Committee has reviewed the meeting room policy for clarity and equity and has recommended amendments to Sections 2, 4 and 11 to be adopted as presented in the Council information. ALLEN CITY COUNCIL REGULAR SESSION APRIL 19, 1990 PAGE 6 Consider Amendments to the City's Meeting Room Policy (Agenda Item UI) MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman Womack, the Council voted five (5) for and none (0) opposed to approve the Policy for the Use of City Buildings in accordance with Finance/Administration Committee recommendation. The motion carried. Quarterly financial Report (Agenda Item X) Charlotte Smith, Finance Director, reviewed with the Council the quarterly financial report for the period ending March 31, 1990. The General Fund is reflecting revenues over expenditures of $1,219,131. The Water and Sewer Fund has revenues of $1,512,196 and operating expenses of $1,172,013. This item was received as a matter of information. There was no action taken on this item. Consider Capital Improvements Projects for Fiscal Year 1989-90 Using Remaining Bond Funds (Agenda Item XI) There were no Capital Improvement Projects for FY 1989-90 under consideration at this time. Boards and Commission Appointment Schedule (Agenda Item XII -A) Mayor Pro Tem Wilson reviewed the schedule for appointments to boards and commission. Planning and Zoning has four regular vacancies and the Library Board has three regular vacancies. The reception for the candidates will be held June 7 prior to the Council Meeting, interviews will be held the following week and appointments will be made the second meeting in June. Committee Reports: (Agenda Item XII -B) Finance Administration A meeting has been scheduled to review Library automation. Develo meat Returns of the Comprehensive Plan Survey Document is at 55%. The Boards and Commission and City Council were thanked for their effort in helping to make this happen. The citizens who took the time were also complimented for such a fine response. The documents will be opened April 26. Services The solid waste issue is being researched and will be brought before the Council at a future date. ALLEN CITY COUNCIL REGULAR SESSION APRIL 19, 1990 Calendar PAGE 7 (Agenda Item XII -C) Several dates were reviewed and highlighted by the City Manager. Items of Interest to Council (Agenda Item XII -D) Those interested in attending the CCPOA meeting are to notify Judy Morrison so that reservations can be made. Mayor Pro Tem Wilson announced that Mark Warnken is leaving The Allen American and complimented him on the excellent job he has done on City Hall news coverage. Gary Harris, candidate for the Collin County Community College Board of Trustees introduced himself to the Council and audience. He gave a brief history of his experiences and qualifications for the Trustee position. Adiourn (Agenda Item XIII) MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman Wolfe, the Council voted five (5) for and none (0) opposed to adjourn the regular session of the Allen City Council at 8:22 p.m., on Thursday, April i 19, 1990. The motion carried. These minutes approved on the 3rd day of May, 1990. ATTEST: Jitdy Mo on, CITY SECRETARY I APPROVED: ' �- "A-Vzle-� Jbe Farmer, MAYOR