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HomeMy WebLinkAboutMin - City Council - 1990 - 06/07 - RegularPresent: Joe Farmer, Mayor Council Members Rex Womack (Absent) Mickey Christakos Bobby Glass Jim Wolfe, Mayor Pro Tem Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager (Absent) Judy Morrison, City Secretary Reception for Board and Commission Candidates - 6:30 P.M. An informal reception was held for all interested candidates for upcoming board or commission appointments. WORKSHOP SESSION - 7:00 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 7:05 p.m. on Thursday, June 7, 1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. There was no discussion on this item. Mayor Farmer reviewed Agenda Item VI, Citizen Comments. There was no discussion on this item. Mayor Farmer reviewed Agenda Item VII, Public Hearing on a Request to Annex 191.789 Acres of Land Located South of Bandy Lane and West of FM 2551, as Requested by Marvin Shelley. City Secretary Judy Morrison informed the Council a public hearing had been held that afternoon in accordance with State Law. No one appeared to speak either for or against the annexation request. Marvin Shelley will be available to present the annexation request during the regular meeting. There was no further discussion on this item. ALLEN CITY COUNCIL REGULAR MEETING JUNE 7, 1990 Present: Joe Farmer, Mayor Council Members Rex Womack (Absent) Mickey Christakos Bobby Glass Jim Wolfe, Mayor Pro Tem Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager (Absent) Judy Morrison, City Secretary Reception for Board and Commission Candidates - 6:30 P.M. An informal reception was held for all interested candidates for upcoming board or commission appointments. WORKSHOP SESSION - 7:00 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 7:05 p.m. on Thursday, June 7, 1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. There was no discussion on this item. Mayor Farmer reviewed Agenda Item VI, Citizen Comments. There was no discussion on this item. Mayor Farmer reviewed Agenda Item VII, Public Hearing on a Request to Annex 191.789 Acres of Land Located South of Bandy Lane and West of FM 2551, as Requested by Marvin Shelley. City Secretary Judy Morrison informed the Council a public hearing had been held that afternoon in accordance with State Law. No one appeared to speak either for or against the annexation request. Marvin Shelley will be available to present the annexation request during the regular meeting. There was no further discussion on this item. ALLEN CITY COUNCIL WORKSHOP SESSION JUNE 7, 1990 PAGE 2 Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item VIII, Approve Bids and Award Contract for Mowing Certain City Properties. Rhoda Savage, Director of Parks and Recreation, discussed the mowing contract and its requirements. This concept to hire out certain mowing areas is being done on a trial basis to determine its benefits to the City and the Parks Department. After final tabulations have been completed, three street medians will be contracted out for mowing services: Allen Heights from Edelweiss to Exchange, Jupiter from Chaparral to FM 2170 and Bethany from US 75 to Hillside. All irrigated areas will be mowed once a week, non irrigated areas will be mowed every two weeks. Latitude has been built in for more frequent or less frequent mowing, depending upon the weather and rainfall. The service includes mowing, edging, sweeping and cleaning the area. Discussion was held regarding insurance and liability. Professional references were very good on Williams Landscape Company. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX, Approve Bids and Authorize Purchase of Meter Reading Devices. Dave Whitehead, Director of Public Works informed Council that staff is recommending Itron equipment because of the good service and customer support references public works received. Mr. Whitehead indicated the PC would be purchased locally rather than through Itron. Software support will be hired to interface the new system with the ASA 400. Discussion was held regarding the training time involved in this project. Man-hours in both the public works and utilities department will be saved through this new system. There was no further discussion on this item. There was no discussion on the remaining items of the agenda. With no further discussion, the workshop session of the Allen City Council was adjourned at 7:42 p.m. on Thursday, June 7, 1990. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:48 p.m. on Thursday, June 7, 1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item V) MOTION: Upon a motion made by Councilman Fyke and seconded by Mayor Pro Tem Wolfe, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of May 17, 1990 - Regular Session. D I A ALLEN CITY COUNCIL REGULAR SESSION NNE 7, 1990 CONSENT AGENDA (Cont'd) PAGE 3 (Agenda Item V) B . Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: $450.00 1. Graham Associates, Inc. For: Main Street Phases II & III - Construction Administration. 1985 Street Bond Funds Period: Thru May, 1990 2. Graham Associates, Inc. $16,198.75 For: Main Street Phases II & III - Engineering Design FM 2170 East, Including Profile Sheets and Storm Sewer Design. 1985 Street Bond Funds Period: Thru May, 1990 3. The SWA Group $155.93 For: Main Street Phases II & III - Landscape Design. 1985 Street Bond Funds Period: Thru April 30, 1990 4. H & S Utilities $6,367.59 For: Painting of Lucas 2 MG Ground Reservoir. 1985 Water/Sewer Bond Funds Period: May 1 thru May 31, 1990 5. Black & Veatch $20,465.61 For: Lucas Pump Station Flowmeter 1985 Water/Sewer Bond Funds Period: April 25 thru May 8, 1990 6. TU Electric $61,544.50 For: Main Street Phases II & III - Street Light Service Along McDermott. 1985 Street Bond Funds Period: Thru June 4, 1990 C. Schedule of Taxes Receivable as of April 30, 1990. D. Resolution No. 984-6-90(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing an Adjustment to the 1989 Tax Roll and Approving Refunds Where Due. I I A ALLEN CITY COUNCIL REGULAR SESSION JUNE 7, 1990 CONSENT AGENDA (Cont'd) PAGE 4 (Agenda Item V) E. Resolution No. 985-6-90(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Appointing a Representative to Calculate and Publish the City's Effective and Roll Back Tax Rates for the 1990 Tax Year. F. Authorize Purchase of Cellular Telemetry Equipment for the Paramedic Program. G. Authorize Solicitation of Bids for Asphalt and Road Base Materials for the Street Department. Citizen Comments (Agenda Item VI) There were no citizen comments. Public Hearing: Request to Annex 191.789 Acres of Land Located South of Bandy Lane and West of FM 2551, as Requested by Marvin Shelley (Agenda Item VII) Marvin Shelley, P. O. Box 860331, Plano, Texas 75086, presented the request to the Council to annex 191.789 acres of land. City Secretary Judy Morrison informed the Council a public hearing had been held this afternoon in accordance with State Law. The minutes of that hearing has been distributed to the Council. No one appeared to speak either for or against the annexation request. Mayor Farmer opened the public hearing and asked for anyone speaking either for or against the request to do so at this time. With no one speaking either for or against the request, Mayor Farmer closed the public hearing. The Shelley estate will be developing this particular land after annexation. There was no action taken on this item; final action will take place on July 5. Approve Bids and Award Contract for Mowing Certain City Properties (Agenda Item VIII) Rhoda Savage spoke before the Council regarding contract mowing services for certain medians and ROW's throughout Allen. Williams Landscape Company offers the best service for the City of Allen. ALLEN CITY COUNCIL REGULAR SESSION JUNE 7, 1990 PAGE 5 Approve Bids and Award Contract for Mowing Certain City Properties (Cont'd) (Agenda Item VIII) MOTION: Upon a motion made by Councilman Fyke and seconded by Mayor Pro Tem Wolfe, the Council voted six (6) for and none (0) opposed to authorize staff, according to staff recommendation, to enter into a contract with Williams Landscape Company for mowing services on the following streets: Bethany Road medians and ROW from US 75 to Hillside Lane, Allen Heights medians and ROW from Exchange to Edelweiss and Jupiter Road ROW's and subdivision entries from FM 2170 to Chaparral. The contract is to expire September 30, 1990 with a maximum cost of $10,000 or $747.50 per mowing. There will be no renewal clause in the contract. The motion carried. Approve Bids and Authorize Purchase of Meter Reading Devices (Agenda Item DI) Proposals were received from three companies for the purchase of hand held meter reading devices. After reviewing the bids and reference checks, staff is recommending the purchase of three hand held units from Itron in the amount of $22,760. In addition to this purchase price, Council authorized staff to hire a software consultant for the interfacing of the devices at an amount not to exceed $3,000, to purchase a PC locally in an amount not to exceed $2,500 and to contract a quarterly maintenance agreement not to exceed $560. Discussion was held regarding the need for three devices due to the anticipated reduction in meter reading staff. MOTION: Upon a motion made by Mayor Pro Tem Wolfe and seconded by Councilman Glass, the Council voted four (4) for and two (2) opposed, with Councilmen Fyke and Edstrom casting the negative votes, to purchase three hand held meter reading devices from Itron for the amount of $22,760, according to staff recommendation. The motion carried. Consider Capital Improvement Projects for Fiscal Year 1989-90 Using Rpmainine Bond Funds (Agenda Item X) There are no Capital Improvement Projects for FY 1989-90 under consideration at this time. Other Business: Calendar (Agenda Item XI -A) City Secretary Judy Morrison reviewed certain calendar activities with the Council. The budget workshop has been tentatively changed to June 27. C H I ALLEN CITY COUNCIL REGULAR SESSION JUNE 7, 1990 PAGE 6 Sewer Rates for Non -Nater Users (Agenda Item XI -B) Director of Public Works Dave Whitehead informed the Council sewer rates for non- users have been established and those homeowners have been notified of the sewer rate charge of $14.46. Allen Country Fair (Agenda Item XI -C) The Allen Country Fair will be held September 8 along Main Street. The Parks and Recreation Department plans to help promote the program, take booth applications and entertain questions and comments from possible vendors. Flag Day Ceremonies (Agenda Item XI -D) Flag Day celebrations will take place at 5:45 p.m. on June 14 at City Hall. Several scout troops will participate in the ceremony as well as the Mayor and Mayor Pro Tem. Board and Commission Appointment Schedule (Agenda Item XI -E) The Finance/ Administration Committee will hold interviews with all prospective board candidates on Monday, June 11. Appointments will be made the following Council meeting, June 21. Chamber Fund Raising Event (Agenda Item XI -F) The Allen Chamber of Commerce is holding a fundraiser: Golden Oldies Sock Hop, for those who are interested in attending. Committee Reports (Agenda Item XI -G) • Finance/Administration Interviews for Board candidates will be held Monday, June 11. Final details are being planned for the budget retreat. • Development Comments are being input from the Comprehensive Plan survey. A special meeting is being held next Tuesday with Sasaki in attendance. • Services There is no update. Items of Interest to Council (Agenda Item XI -H) The Mayor had a productive meeting with Mr. Thomas Mayer, President and Chief Executive Officer of Intecom, and Jim Morrison, Director of Human Resources for Intecom, to discuss common issues and opportunities between the City and Intecom. ALLEN CITY COUNCIL REGULAR SESSION JUNE 7, 1990 PAGE 7 Items of Interest to Council (Cont'd) (Agenda Item XI -H) Mayor Farmer distributed information to the Council regarding new Council Committee assignments. These committees will take effect July 1. Adjourn (Agenda Item XII) MOTION: Upon a motion made by Mayor Pro Tem Wolfe and seconded by Councilman Fyke, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 9:02 p.m., on Thursday, June 7. 1990. The motion carried. These minutes approved on the 21st day of June, 1990. APPROVED: Oce jp47z— oe Farmer, MAYOR ATTEST: Juey Mo n, CITY SECRETARY