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HomeMy WebLinkAboutMin - City Council - 1990 - 06/21 - RegularPresent: Joe Farmer, Mayor Council Members Rex Womack Mickey Christakos Bobby Glass (Absent) Jim Wolfe, Mayor Pro Tem Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary 11 WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:49 p.m. on Thursday, June 21, 1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. There was no discussion on this item. Mayor Farmer reviewed Agenda Item VI, Citizen's Comments. A representative from Windridge Subdivision will be present to discuss safety of children at play in view of a recent accident in that area. The request may be in relation to the speed limit. There was no further discussion on this item. Representatives from the Allen Environmental League would like to introduce themselves to the Council and set out their plan of action for the City. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VII, Consider Landscaping of Allen Civic Plaza. The Development Committee met with Sasaki and Associates recently to review the Civic Plaza landscape concept. Sasaki will present various phases of design and construction for Council review. There was no further discussion on this item. ALLEN CITY COUNCIL REGULAR MEETING JUNE 21, 1990 Present: Joe Farmer, Mayor Council Members Rex Womack Mickey Christakos Bobby Glass (Absent) Jim Wolfe, Mayor Pro Tem Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary 11 WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:49 p.m. on Thursday, June 21, 1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. There was no discussion on this item. Mayor Farmer reviewed Agenda Item VI, Citizen's Comments. A representative from Windridge Subdivision will be present to discuss safety of children at play in view of a recent accident in that area. The request may be in relation to the speed limit. There was no further discussion on this item. Representatives from the Allen Environmental League would like to introduce themselves to the Council and set out their plan of action for the City. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VII, Consider Landscaping of Allen Civic Plaza. The Development Committee met with Sasaki and Associates recently to review the Civic Plaza landscape concept. Sasaki will present various phases of design and construction for Council review. There was no further discussion on this item. ALLEN CITY COUNCIL WORKSHOP SESSION NNE 21, 1990 PAGE 2 Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item VIII, Approve Resolution Authorizing Execution of Contract to Participate with Highway Department on Purchase of Right -of - Way for Highway 75 Improvements. The dollar value for this project is excellent for the City of Allen. This project will begin in early 1991 and will affect US 75 to north of Bethany Road. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX, Consider Awarding Contract for Health Benefits Consultant. The Finance/ Administration Committee heard presentations from three health benefit consultants. References have been checked on the top two choices and have been very favorable. Finance/Administration will have a recommendation at the regular meeting. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item X, Consider Capital Improvement Projects for Fiscal Year 1989-90 Using Remaining Bond Funds. The funds for landscaping Allen Civic Plaza will be disbursed from these funds. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XI -A, Other Business: Calendar. The reception for David Pitstick has been postponed. The Budget Workshop has been moved to Wednesday, June 27. The Budget Retreat will begin with lunch on Friday, August 10. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XI -B, Other Business: Set Date for Special Workshop Session. Discussion was held regarding a workshop date to discuss solid waste and the issue of recycling. There was a consensus for Tuesday, July 17, beginning at 7:00 at City Hall. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XI -C, Other Business: Committee Reports. There were no reports from Committees. Mayor Farmer reviewed Agenda Item XI -D, Other Business: Items of Interest. Mayor Farmer discussed a letter he had received from the Mayor of Plano in response to an article published in the National League of Cities weekly publication. A letter of response has been prepared. Jon McCarty informed the Council a TV satellite dish has been offered the Library. After research and discussion, the Library Director feels it would be an asset for the growth of certain programs at the Library. The Library fundraising committee would like to inform the Council of their plans to receive items to raffle. The Library Campaign is planning a fundraiser utilizing Barney the Dinosaur and will be selling tickets at the Library for this event. 0 ALLEN CITY COUNCIL WORKSHOP SESSION JUNE 21, 1990 PAGE 3 Discussion of Coneent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Summerfest will be held Saturday, June 23 from 10:00 a.m. to 6:00 p.m. along the old downtown strip. There was no discussion on the remaining items on the agenda. With no further discussion, the workshop session of the Allen City Council was adjourned at 7:25 p.m. on Thursday, June 21, 1990. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:30 p.m. on Thursday, June 21, 1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item V) MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Edstrom, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of June 7, 1990 - Regular Session. B . Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Pacer Contracting, Inc. $3,114.50 For: Rivercrest Sewer Construction Services 1985 Water/Sewer Bond Funds Period: Thru May 1990 2. Deltatek Engineering $2,000.00 For: Lucas 2MG Reservoir Painting 1985 Water/Sewer Bond Funds Period: Thru April 26, 1990 3. SWA Group $276.82 For: Main Street Phases II & III Land- scaping 1985 Street Bond Funds Period: Thru May 1990 ALLEN CITY COUNCIL REGULAR SESSION JUNE 21, 1990 Citizen's Comments PAGE 4 (Agenda Item VI) Dena Huckaby, 525 Northridge, Allen, Texas, spoke before the Council regarding safety in her neighborhood. There are many small children in the neighborhood, vehicles are parked on both sides of the street and visibility is hampered for vehicular traffic. Ms. Huckaby is requesting the speed limit be lowered from 30 to 20 mph or a sign indicating "Children at Play" be posted. Staff will work with Ms. Huckaby to assist her with this concern. Ramona Corwin, a representative of the Allen Environmental Action League spoke before the Council regarding the organization's goals and desires to work with other organizations of like mind and to receive the backing and support of City leaders. Michael Stanger has been and will continue to be the contact person from the City. The Development and Services Committees may also be involved in this project in the future. Vickie Myers, a representative of Scout Troop 79, has been practicing recycling over two years. Christ the Servant Lutheran Church has been their sponsor and the program has been very successful. Randy Mills, 733 Monticello Circle, Allen, Texas, spoke before the Council regarding Ford Park participants parking on the streets, inconveniencing homeowners and their guests. This is a complex problem but various avenues will be explored for a solution. Consider Landscaping of Allen Civic Plaza (Agenda Item VII) Sasaki and Associates presented various phases of design and construction of the Allen Civic Plaza to the Council. The phases progressed from a basic design to a hardscape town square focal design. Discussion was held regarding the practicality and usability of a softscape design for City functions. The Development Committee recommended Plan II -B at a cost of $177,060. This plan includes a softscape town square concept with shrubs, plantings, screens, lighting and walkways. The funds would be available partially from Police and Library bond funds and from Parks, Police and Library Interest Earned funds totaling $177,060. MOTION: Upon a motion made by Mayor Pro Tem Wolfe and seconded by Councilman Edstrom, the Council voted four (4) for and two (2) opposed, with Councilwoman Christakos and Councilman Fyke casting the negative votes, to approve Phase II, Option B of the Allen Civic Plaza, with a budget amount of $177,060, according to Development Committee recommendation. The motion carried. C ALLEN CITY COUNCIL REGULAR SESSION NNE 21, 1990 PAGE 5 Approve Resolution Authorizing Execution of Contract to Participate with Highway Department on Purchase of Right -of -Nay for Highway 75 Improvements (Agenda Item VIII) Resolution No. 986-6-90(R): A Resolution of the City of Allen, Collin County, Texas, Approving and Authorizing the Mayor to Execute an Agreement on Behalf of the City of Allen with the State of Texas Volunteering the City to Contribute Funds Toward Right -of -Nay Acquisition for the Construction of the Widening of U.S. 75. Four small parcels of right-of-way need to be acquired by the State Department of Highways and Public Transportation to effect the widening of U.S. 75 from Spring Creek to north of Bethany Road. Condemnation will take place on these properties. The State will bear 90% of the cost and the City of Allen will bear 10% of the cost. The City's estimated share will be $1,800. MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Womack, the Council voted six (6) for and none (0) opposed to adopt Resolution No. 986-6-90(R), as previously captioned, authorizing the Mayor to enter into a contract with the State Department of Highways and Public Transportation for 10$ of the right-of-way costs, or approximately $1,800 for the construction of U.S. 75 from Spring Creek to north of Bethany Road. The motion carried. Consider Awarding Contract for Health Benefits Consultant (Agenda Item IX) The Finance/ Administration Committee met with the three finalists for health benefit consultant. The two low bidders are both very qualified and either would be a good choice. They will work with the City through the whole process until a final choice is made. Discussion was held regarding whether a brokerage fee would be included as part of the fee charged the City. MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman Womack, the Council voted six (6) for and none (0) opposed to authorize Deloitte and Touche as the City of Allen's Health Benefit Consultant for $5,950, according to Finance/ Administration Committee recommendation. The motion carried. H ALLEN CITY COUNCIL REGULAR SESSION NNE 21, 1990 PAGE 6 Consider Capital Improvement Projects for Fiscal Year 1989-90 Using Remaining Bond Funds (Agenda Item X) MOTION: Upon a motion made by Mayor Pro Tem Wolfe and seconded by Councilman Edstrom, the Council voted six (6) for a d none (0) opposed to authorize the expenditure of interest earned funds for the Civic Plaza landscaping to be shared as follows: Library Bond & Interest Earned $115,797.08 Police Bonds & Interest Earned $ 34,202.92 Parks Interest Earned $ 27,060.00 Total LIN The motion carried. Other Business: Calendar (Agenda Item XI -A) Several dates were reviewed on the upcoming calendar. Set Date for Special Workshop Session (Agenda Item XI -B) A workshop session on solid waste and recycling will be Tuesday, July 17, 7:00 p.m. at City Hall. Committee Reports (Agenda Item XI -C) There were no committee reports. Items of Interest (Agenda Item XI -D) • Summerfest will be held Saturday, June 23. • The Mayor thanked all those involved in the Flag Day ceremonies. • Charlotte Smith, Finance Director, distributed Budget Workshop materials. Executive Session (Agenda Item XII) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(g), the Allen City Council convened into Executive Session at 9:30 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to Personnel. The Executive Session was adjourned at 10:56 p.m. ALLEN CITY COUNCIL 1 REGULAR SESSION JUNE 21, 1990 Reconvene PAGE 7 (Agenda Item XIII) The Allen City Council reconvened into regular session at 11:00 p.m. on Thursday, June 21, 1990, in the Council Chambers of the Allen Municipal Annex. Appointments to Planning and Zoning Commission (Agenda Item XIII -A) Mayor Farmer opened the floor for nominations to Places 1, 3, 5 and 7 of the Planning and Zoning Commission. Mayor Pro Tem Wolfe nominated the following individuals to the following places: Place No. 1 - Kenneth Falk Place No. 3 - Melissa Owen Place No. 5 - Harold Biggs Place No. 7 - Kevin Lilly Councilman Womack nominated Mike Nichols for Place No. 7 of the Planning and Zoning Commission. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Womack the Council voted six (6) for and none (0) opposed that the nominations cease and that the following individuals be appointed to the designated places on the Planning and Zoning Commission: Place No. 1 - Kenneth Falk Place No. 3 - Melissa Owen Place No. 5 - Harold Biggs for two year terms of office to expire on June 30, 1992. The motion carried. A vote was taken on the two nominees for Place No. 7, with three (3) Councilmembers voting for Kevin Lilly and three (3) Councilmembers voting for Mike Nichols. MOTION: Upon a motion made by Councilman Wolfe and seconded by Councilman Womack the Council voted six (6) for and none (0) opposed to postpone for reconsideration the appointment of Place No. 7 of the Planning and Zoning Commission until the July 5 City Council meeting. The motion carried. Appointments to Library Board (Agenda Item XIII -B) Mayor Farmer opened the floor for nominations to Places No. 2, 4 and 6 on the Library Board. Councilman Womack nominated the following individuals to the following places: Place No. 2 - Sharon Hamner Place No. 4 - Suzanne Sayer Place No. 6 - Barbara Lecheler ALLEN CITY COUNCIL REGULAR SESSION JUNE 21, 1990 PAGE 8 MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Fyke, the Council voted six (6) for and none (0) opposed that the nominations cease and that the following individuals be appointed by acclamation to the designated places on the Library Board. Place No. 2 - Sharon Hamner Place No. 4 - Suzanne Sayer Place No. 6 - Barbara Lecheler for two year terms of office to expire on June 30, 1992. The motion carried. Approve Council Committees (Agenda Item XIII -C) MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman Womack, the Council voted six (6) for and none (0) opposed to adopt modifications to and changes in the Committee structures as discussed in Executive Session. The motion carried. Adiourn (Agenda Item XIV) MOTION: Upon a motion made by Councilman Christakos and seconded by Councilman Fyke, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 11:15 p.m., on Thursday, June 21, 1990. The motion carried. These minutes approved on the 5th day of July, 1990. APPROVED: doe Farmer, MAYOR ATTEST: y Mo on, CITY SECRETARY