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Home My WebLink AboutMin - City Council - 1990 - 07/17 - WorkshopALLEN CITY COUNCIL SPECIAL CALLED WORKSHOP JULY 17, 1990 Present: Joe Farmer, Mayor Council Members: Rex Womack Mickey Christakos Bobby Glass Jim Wolfe, Mayor Pro Tem Alan Fyke Gary Edstrom (Arrived 7:16 pm) City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary Michael Stanger, Assistant to the City Manager Others: Carl Riehn, Executive Director, NTMWD Call to Order and Announce a Quorum is Present (Agenda Item I) With a quorum of the Council Members present, the special called workshop of the Allen City Council was called to order by Mayor Farmer at 7:09 p.m. on Thursday, July 17, 1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Presentation by Carl Riabn of the North Texas Municipal Water District (Agenda Item II) Mr. Carl Riehn, Executive Director and General Manager of the North Texas Municipal Water District (NTMWD), discussed the background and history of the water district. Several cities had the foresight to predict a future need for water and felt that banding together to bring this about would be the most economical and obvious manner by which to provide this service. That water system is today serving over 800,000 people. Storing surface water is one of the most crucial items for cities today. Storage is what NTMWD is in the business to provide. Delivery of that water to cities served by the district is another specific service by the district. In 1972 the NTMWD, because of city interest, began providing wastewater services It as well. Presently approximately 450,000 people are being served by NTMWD wastewater provisions. ALLEN CITY COUNCIL SPECIAL CALLED WORKSHOP JULY 17, 1990 PAGE 2 Presentation by Carl Riehn of the North Texas Municipal Water District (Cont'd) (Agenda Item II) Solid waste is another service which many cities are requesting from NTMWD. Those cities requesting membership have no limitation on the type of materials and volume except for any type of toxic waste. Presently approximately 250,000 - 300,000 people are being served by the district. Mr. Riehn gave a slide presentation showing the solid waste facilities available in this area. Study has been done regarding incineration as an option to landfills. The north Texas area is an excellent landfill area because of the natural clay, the amount of open space, and the probable use of the land after the landfill is completed. NTMWD is always looking at the future and making plans to solve problems that may arise. Mr. Riehn distributed information to the Council regarding sites of landfills operated by NTMWD and transfer stations available. Mr. Riehn also distributed information showing a personnel and equipment summary through October, 1989. According to preliminary FY 1990-91 figures given by the City Manager, the City of Allen would be charged approximately $352,000 or $13.28 per ton as a transfer station rate. Discussion was held regarding the Board of Directors and the co -working of the water, wastewater and solid waste functions. In order for a city to be added to the Board, it must be shown that it would benefit NTMWD and the city requesting membership. At the present time, the City of Allen would benefit the new Plano transfer station which is not handling at capacity. This may not be true in the future. Discussion was held regarding the issue of recycling. Certain cities are hoping to meet on a regular basis to discuss this important topic and the City of Allen was invited to those discussions. It will be looked at very closely prior to a commitment, however. BREAK: 8:37 P.M. Presentation by City Staff Concerning the City's Passible Membership with the North Texas Municipal Water District (Agenda Item III) Michael Stanger, Assistant to the City Manager, presented information regarding the rates of BFI which is presently being used as the City's solid waste contractor and the NTMWD service that might be used in the future. Several assumptions were used to arrive at these figures: 7 trucks 25$ markup 650 compressed lbs/yd. 60 lbs/home Distancel driving time 1 hour non-productive time Labor costs Truck costs: fixed & variable ALLEN CITY COUNCIL SPECIAL CALLED WORKSHOP JULY 17, 1990 PAGE 3 Presentation by City Staff Concerning the City's Possible Membership with the North Texas Municipal Water District (Cont'd) (Agenda Item III) The variables involved were the average monthly number of homes and the actual disposal rates. PROJECTED RATES - 1990 Discussion (Agenda Item IV) The City of Allen may need to look for a long-term solution to its trash disposal. NTMWD has many benefits which the citizens may be pleased with, however, the rates may be slightly higher. The Services Committee will be discussing this topic as soon as possible for further consideration. Staff was instructed to look to NTMWD for further information as a long-term benefit for the City of Allen. Presentation by City Staff Concerning the City's Role in Future Recycling Programs (Agenda Item V) The Development Committee has discussed the topic of recycling briefly. Michael Stanger, Assistant to the City Manager, presented information on this topic to the Council. The purpose of this discussion is to see how we, as a community, need to address this topic. Discussion (Agenda Item VI) Several options were discussed. The City could take the lead and fund the project. Volunteers might be used. BFI might be approached for their lead in this program. Public perception and expectation is to be considered in this decision as well. Photographs of Richardson and Plano recycling centers were distributed for Council viewing. Differing points of view were discussed concerning responsibility, markets, location, etc. The following topics will be discussed further by the Services Committee and future consideration by the whole Council. Would BFI be interested in the City of Allen recycling program? Consider a "McKinney Design" project approach to recycling. NTMWD BFI COST/HOME $7.58 $6.39 RATE TO CUSTOMER $7.98 $6.72 PAY TO BFI $4.04 $6.39 Discussion (Agenda Item IV) The City of Allen may need to look for a long-term solution to its trash disposal. NTMWD has many benefits which the citizens may be pleased with, however, the rates may be slightly higher. The Services Committee will be discussing this topic as soon as possible for further consideration. Staff was instructed to look to NTMWD for further information as a long-term benefit for the City of Allen. Presentation by City Staff Concerning the City's Role in Future Recycling Programs (Agenda Item V) The Development Committee has discussed the topic of recycling briefly. Michael Stanger, Assistant to the City Manager, presented information on this topic to the Council. The purpose of this discussion is to see how we, as a community, need to address this topic. Discussion (Agenda Item VI) Several options were discussed. The City could take the lead and fund the project. Volunteers might be used. BFI might be approached for their lead in this program. Public perception and expectation is to be considered in this decision as well. Photographs of Richardson and Plano recycling centers were distributed for Council viewing. Differing points of view were discussed concerning responsibility, markets, location, etc. The following topics will be discussed further by the Services Committee and future consideration by the whole Council. Would BFI be interested in the City of Allen recycling program? Consider a "McKinney Design" project approach to recycling. ALLEN CITY COUNCIL SPECIAL CALLED WORKSHOP JULY 17, 1990 PAGE 4 Discussion (Cont'd) (Agenda Item VI) • Role of the volunteers in recycling. • Determine budget figures for recycling. • Have contact with NTMWD regarding this topic. • Consider only partial recycling to begin: glass, aluminum. City Manager, Jon McCarty, discussed a bond election being planned by Collin County during the November General Election. Certain rearrangements in various bond monies were suggested by several of the North Texas Cities in Collin County. The following formula received Council consensus: F.M. 2170 EAST Total Estimated Cost - $3,606,432 City - $ 506,432 County - $3,100,000 F.M. 2170 WEST To Suncreek - $4,547,520 Engineering - $260,000 ROW Acquisition - $40,000 TOTAL $4,847,520 City $2,300,000 County $2,547,520 Using this new formula, the City of Allen could delay selling bonds by almost a year. City Manager, Jon McCarty, discussed a recent development in the bond rating for the Water and Sewer Fund. The City of Allen has been instructed its rating has dropped to BB+ which means our bonds are no longer an investment grade. Reasons given for this change by Standard and Poors were: failure to implement rate increases on the citizens, no cash on hand, reserves need to be established and it needs to be looked at more frequently by the Council than in the past. The City Manager was instructed to take the offensive and contact the major bond holders with information regarding this rate change. I ALLEN CITY COUNCIL SPECIAL CALLED WORKSHOP JULY 17, 1990 PAGE 5 Ad Dorn (Agenda Item VII) MOTION: Upon a motion made by Mayor Pro Tem Wolfe and seconded by Councilman Edstrom, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 10:49 p.m., on Thursday, July 17, 1990. The motion carried. These minutes approved on the 2nd day of August, 1990. `GO Il-� ce Farmer, MAYOR EATTEST: 1