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HomeMy WebLinkAboutMin - City Council - 1990 - 08/16 - RegularPresent: Joe Farmer, Mayor Council Members Rex Womack Mickey Christakos Bobby Glass Jim Wolfe, Mayor Pro Tem (Absent) Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:48 p.m. on Thursday, August 16, 1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. Discussion was held regarding the bills associated with asphalt overlay. These are all related to the overlay program which has come in below the originally estimated cost. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VI, Citizens' Comments. No one is aware of any citizen participation this evening. There was no further discussion on this item. Mayor Farmer indicated Betty Matthews will receive her plaque -of -appreciation at this time. Mayor Farmer reviewed Agenda Item VII, Approve the Economic Development Action Plan for 1990-91. David Pitstick will present a short review of this plan for the Council. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VIII, Approve Specifications and Authorize Seeking Proposals for Health Insurance Services. Finance/Administration Committee distributed specifications drawn up by Deloitte and Touche as a result of recent employee surveys and discussions. Discussion was held regarding the coverages being bid, the ALLEN CITY COUNCIL REGULAR MEETING AUGUST 16, 1990 Present: Joe Farmer, Mayor Council Members Rex Womack Mickey Christakos Bobby Glass Jim Wolfe, Mayor Pro Tem (Absent) Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:48 p.m. on Thursday, August 16, 1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. Discussion was held regarding the bills associated with asphalt overlay. These are all related to the overlay program which has come in below the originally estimated cost. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VI, Citizens' Comments. No one is aware of any citizen participation this evening. There was no further discussion on this item. Mayor Farmer indicated Betty Matthews will receive her plaque -of -appreciation at this time. Mayor Farmer reviewed Agenda Item VII, Approve the Economic Development Action Plan for 1990-91. David Pitstick will present a short review of this plan for the Council. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VIII, Approve Specifications and Authorize Seeking Proposals for Health Insurance Services. Finance/Administration Committee distributed specifications drawn up by Deloitte and Touche as a result of recent employee surveys and discussions. Discussion was held regarding the coverages being bid, the I L ALLEN CITY COUNCIL WORKSHOP SESSION AUGUST 16, 1990 PAGE 2 Discussion of Consent Agenda and Reicular Agenda Items (Cont'd) (Agenda Item II) possible changes in deductibles and voluntary add-ons. The new insurance coverage is designed to become more aware of the marketplace and choose wisely the most coverage for the dollar. There was no further discussion on this item. There was no further discussion of agenda items at this time. With no further discussion, the workshop session of the Allen City Council was adjourned at 7:30 p.m. on Thursday, August 16, 1990. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:35 p.m. on Thursday, August 16, 1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item V) MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: Approval of City Council Minutes of August 2, 1990 - Regular Session. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. North Star Paving Company $27,753.79 For: Asphalt Overlay 1985 Street Bond Funds Period: Aug. 1 thru Aug. 3, 1990 2. Pacer Contracting Company $2,707.50 For: Sewer Line Relocation 1985 Water and Sewer Revenues Period: May 1 thru May 30, 1990 3. North Star Paving Company $130.74 For: Asphalt Overlay 1985 Street Bond Funds Period: Thru August 6, 1990 C A ALLEN CITY COUNCIL REGULAR SESSION AUGUST 16, 1990 CONSENT AGENDA (Cont'd) PAGE 3 (Agenda Item V) 4. J & H Truck Service, Inc. $288.00 For: Asphalt Overlay 1985 Street Bond Funds Period: Thru July 27, 1990 5. Pacer Contracting Company $792.00 For: Asphalt Overlay 1985 Street Bond Funds Period: Thru August 7, 1990 6. Tri -Con Services, Inc. $19,392.42 For: Paving & Drainage - Main Street Phases I1 & III 1985 Street Bond Funds Period: July 1 thru August 10, 1990 7. Tri -Con Services, Inc. $1,923.70 For: Butler Drive Reconstruction 1985 Street Bond Funds Period: Final Payment of Retainage C. Schedule of Taxes Receivable as of June 30, 1990 and July 31, 1990. D. Authorize Execution of Flood Plain Easement Encroachment Agreement. E. Set September 6, 1990 as the Public Hearing Date on a Request to Zone 13.8 Acres Located South of Park Place Drive and East of Heritage Parkway as Requested by Wayne Lee. F. Resolution No. 996-8-90(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing Application for the Mini Grant "Project Seed" of the Northeast Texas Library System, and Certifying that the City of Allen will Comply with the Criteria and Requirements of Said Program. G. Resolution No. 995-8-90(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing an Adjustment to the 1983 and 1989 Tax Rolls. The motion carried. End of Consent Agenda ALLEN CITY COUNCIL REGULAR SESSION AUGUST 16, 1990 PAGE 4 Citizens' Comments (Agenda Item VI) There were no citizens' comments. Mayor Farmer presented a plaque -of -appreciation to Betty Matthews, Library Board, September 1984 - June 1990 and extended the gratitude of the Council for her service in this capacity. Approve the Economic Development Action Plan for 1990-91 (Agenda Item VII) David Pitstick, Economic Development Coordinator, presented a slide show and discussed the Allen Economic Development Alliance Action Plan for 1990-91. The plan has been accepted by the Chamber of Commerce Board of Directors. A presentation will be made to the AISD Board of Directors next week. The programs and activities of the Plan are intended to promote economic growth by improving the tax base and creating opportunities for the businesses and citizens of Allen. MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to approve the Allen Economic Development Alliance Action Plan, 1990-91, as presented. The motion carried. Approve Specifications and Authorize Seeking Proposals for Health Insurance Services (Agenda Item VIII) Deloitte and Touche has been retained as a consultant for City health insurance benefits. The consultants polled City employees for their perceptions of and suggestions for improving health care benefits. The consultants compiled the survey results and presented these in a series of employee meetings. Specifications have been written with the assistance of City staff and the Finance l Administration Committee. Mr. Randall R. Martell, Manager of Deloitte & Touche and Mr. Paul Logan, Consultant, were available for Council comments. Mr. Martell indicated that the employees did not understand the value of the dollar of the present health insurance plan. They also would like a choice of coverage included in their plan. With Council approval of the specifications, a new carrier should be selected prior to the renewal date of coverage of Washington National (present carrier). MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman Womack, the Council voted six (6) for and none (0) opposed to authorize Deloitte & Touche to proceed with the set of specifications presented for the City of Allen health benefit plan and to proceed according to schedule, according to staff and Finance/ Administration Committee recommendation. The motion carried. L ALLEN CITY COUNCIL REGULAR SESSION AUGUST 16, 1990 PAGE 5 Approve Specifications and Authorize Seeking Proposals for Micro Computer and Printer Maintenance (Agenda Item IX) Michael Stanger, Assistant to the City Manager discussed microcomputer maintenance with the Council. One of the priority objective's of this maintenance is to improve the effectiveness and efficiency of operations by using the marketplace to purchase products and services in bulk quantities. Staff hopes to provide full maintenance services for all PC-based machines. An RFP has been developed to specify certain performance "minimums" relating to what service will be done and how it is to be done. Staff anticipates returning to Council for contract award the first meeting in October. Council discussed other aspects to be considered with regard to budgeting of this item and the inclusion of a council committee review prior to being brought before Council for contract approval. It was suggested that staff include in the RFP a quote based on time and materials with a top end limitation. MOTION: Upon a motion made by Councilman Womack and seconded by Councilwoman Christakos, the Council voted six (6) for and none (0) opposed to approve OF the specifications and RFP for microcomputer maintenance with the provision that time and materials be included, authorizing staff to solicit proposals for microcomputer and printer maintenance. The motion carried. Consider Capital Improvement Projects for Fiscal Year 1989-90 Using Remaining Bond Funds (Agenda Item X) There are no Capital Improvement Projects for FY 1989-90 under consideration at this time. Other Business: Calendar Additional calendar dates were discussed Wednesday, August 22, 6:00 p.m. Budget Retreat Notes There were no budget retreat notes. Committee Reports Finance/Administration (Agenda Item XI -A) A budget workshop was set up for (Agenda Item XI -B) (Agenda Item XI -C) Topics of discussion have been: health benefits, personnel policies and procedures and other benefits. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 16, 1990 PAGE 6 Committee Reports (Cont'd) (Agenda Item XI -C) • Services Topics of discussion have been: budget retreat, solid waste. • Development Topics of discussion have been: review of work programs. Items of Interest (Agenda Item XI -D) There will be a bicycle race in West Allen, Bray Central, in conjunction with Plano Schwinn, September 29. Adjourn (Agenda Item XII) MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Fyke, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 8:38 p.m., on Thursday, August 16, 1990. The motion carried. These minutes approved on the 6th day of September, 1990. APPROVED: y�r 5�7a,,44., Jce Farmer, MAYOR ATTEST: •... i�.�'.� i . _:moi P,