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HomeMy WebLinkAboutMin - City Council - 1990 - 10/04 - RegularALLEN CITY COUNCIL REGULAR MEETING OCTOBER 4, 1990 Present: Joe Farmer, Mayor Council Members: With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:50 p.m. on Thursday, October 4, 1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. Discussion was held regarding the foreclosure of property due to back taxes. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VI, Citizens' Comments. Inquiry had been received regarding conditions of an empty lot behind Timberbend Trail. Representation may be present to discuss this condition. It was suggested a proclamation declaring October 7 through 13 as Fire Prevention Week be considered at this time. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VII, Administer Oaths -of -Office and Certificates of Appreciation to Newly Appointed and Reappointed Members of the Board of Adjustment, Sign Control Board, Parks and Recreation Board and City Health Officer. Judy Morrison, City Secretary, indicated there would be several individuals present to receive the oath. Numerous individuals have made other arrangements due to schedule conflicts. There was no further discussion on this item. Rex Womack Mickey Christakos Bobby Glass Jim Wolfe, Mayor Pro Tem Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:50 p.m. on Thursday, October 4, 1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. Discussion was held regarding the foreclosure of property due to back taxes. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VI, Citizens' Comments. Inquiry had been received regarding conditions of an empty lot behind Timberbend Trail. Representation may be present to discuss this condition. It was suggested a proclamation declaring October 7 through 13 as Fire Prevention Week be considered at this time. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VII, Administer Oaths -of -Office and Certificates of Appreciation to Newly Appointed and Reappointed Members of the Board of Adjustment, Sign Control Board, Parks and Recreation Board and City Health Officer. Judy Morrison, City Secretary, indicated there would be several individuals present to receive the oath. Numerous individuals have made other arrangements due to schedule conflicts. There was no further discussion on this item. ALLEN CITY COUNCIL WORKSHOP SESSION OCTOBER 4, 1990 PAGE 2 Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item VIII, Present Plaques of Appreciation to Outgoing Board Members. George Chrisman and Don Proeschel will be present for the receipt of their plaque. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX, Consider Capital Improvement Projects for Fiscal Year 1989-90 Using Remaining Bond Funds. There will be no items coming forward. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item X, Other Business: Calendar. Numerous items were noted as additions for the Calendar. It will be updated next meeting. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item X, Other Business: CCPOA. The October meeting will be held October 18 which is in conflict with a regular council meeting. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item X, Other Business: Subcommittee Reports. Finance/ Administration will be presenting to the Council a working copy of the new Personnel Policies and Procedures Manual for review Tuesday of next week. It was noted that the tax statements were sent out September 29. Services has been reviewing recycling and solid waste. Development has nothing coming forward at this time. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item X, Other Business: Items of Interest. An update was given on the Texins Rod and Gun Club property. Discussion was also held on the McDermott landscaping and Allen Civic Plaza maintenance. There was no further discussion on this item. With no further discussion, the workshop session of the Allen City Council was adjourned at 7:18 p.m. on Thursday, October 4, 1990. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:18 p.m. on Thursday, October 4, 1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item V) MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of September 20, 1990 - Regular Session. ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 4, 1990 PAGE 3 CONSENT AGENDA (Cont'd) (Agenda Item V) B. Authorization to city staff to pay bills associated with the 1985 Capital Improvement Program as follows: E. Set November 1, 1990, as the Public Hearing Date for a Specific Use Permit and Auto Laundry in conjunction with a Convenience Store on Property Located North of FM 2170 on SH 5 as Requested by Fina Oil and Chemical Company. F. Declare Certain Equipment as Excess and Authorize its Sale at Auction. G. Approve Specifications and Authorize Bids on Parks and Recreation Items: A. Bulk Fertilizer B. Contract Mowing C. Pickup Truck The motion carried. End of Consent Agenda 1. Sasaki Associates, Inc. $4,043.46 For: Allen Civic Plaza - Interest Earned from Bond Funds Period: Thru August 25, 1990 2. Graham Associates, Inc. $825.00 For: Main Street Phases II & III 1985 Street Bond Funds Period: Thru August 25, 1990 3. Graham Associates, Inc. $9,262.50 For: FM 2170 East 1985 Street Bond Funds Period: Thru August 25, 1990 C. Schedule of Taxes Receivable as of August 31, D. Resolution No. 1003-10-90: A Resolution of the 1990. City Council of the City of Allen, Collin County, Texas, Designating the Allen American the Official Newspaper of the City of Allen, Collin County, Texas for FY 1990-1991. E. Set November 1, 1990, as the Public Hearing Date for a Specific Use Permit and Auto Laundry in conjunction with a Convenience Store on Property Located North of FM 2170 on SH 5 as Requested by Fina Oil and Chemical Company. F. Declare Certain Equipment as Excess and Authorize its Sale at Auction. G. Approve Specifications and Authorize Bids on Parks and Recreation Items: A. Bulk Fertilizer B. Contract Mowing C. Pickup Truck The motion carried. End of Consent Agenda 1 ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 4, 1990 Citizens' Comments PAGE 4 (Agenda Item VI) Mrs. Leo Cotten and M. L. McDonald sent letters of thanks and compliments to the paramedic team. Mayor Farmer relayed this to those involved. Mayor Farmer also complimented the Public Works Department for immediate action during a recent waterline crisis at Highpoint Estates. Administer Oaths of Office and Certificates of Appreciation to Newly Appointed and Reappointed Members of the Board of Adjustment, Sign Control Board, Parks and Recreation Board and the City Health Officer (Agenda Item VII) City Secretary, Judy Morrison, administered the oath -of -office to the following newly appointed and re -appointed members of the Board of Adjustment, Sign Control Board and the Parks and Recreation Board: Board of Adjustment John Karlsruher, Place No. 4 Sign Control Board Mike Claytor, Place No. 2 Bruce Kleinschmidt, Place No. 4 George Smyser, Place No. 5 Parke and Recreation Board Ray Galloway, Place No. 1 Jim Waldbauer, Place No. 2 Mayor Farmer presented Certificates of Appreciation to those appointed and reappointed board members present. The following individuals have received or will receive their oath at another time: Board of Adjustment Ray Lewis, Place No. 2 Barbara Eubanks, Alternate No. 1 Lonnie Thomas, Alternate No. 2 Parks and Recreation Board rr Richard Saunders, Place No. 3 !.1 Mary'Aiddowson-Martin, Place No. 5 ■`' Tom Clark, Place No. 7 1, 0 F ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 4, 1990 PAGE 5 Administer Oaths of Office and Certificates of Appreciation to Newly Appointed and Reappointed Members of the Board of Adjustment, Sign Control Board, Parks and Recreation Board and the City Health Officer (Cont'd) (Agenda Item VII) City Health Officer Dr. Anthony E. Vita Present Plaques of Appreciation to Outgoing Board Members (Agenda Item VIII) Mayor Farmer presented a plaque -of -appreciation to George Chrisman, Sign Control Board, October 1983 - September 1990, and extended the gratitude of the Council for his service in this capacity. Mayor Farmer presented a plaque -of -appreciation to Donald Proeschel, Parks and Recreation Board, November 1984 - September 1990 and extended the gratitude of the Council for his service in this capacity. Consider Capital Improvement Projects for Fiscal Year 1989-90 Using Year 1989-90 Using RemainingBond Funds (Agenda Item IX) There are no Capital Improvement Projects for FY 1989-90 under consideration at this time. Other Business: Calendar (Agenda Item X -A) The calendar has been updated as follows: • October 15, Economic Development Meeting - 7:00 p.m. • October 16, Finance Meeting - 7:00 p.m. • November 27, Development Subcommittee Meeting - 7:00 p.m. • December 4, Quarterly Meeting - 7:00 p.m. • December 11, Board Appreciation Dinner CCPOA (Agenda Item X -B) Collin County Public Officials October meeting will be held October 18. ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 4, 1990 PAGE 6 Committee Reports (Agenda Item X-C) • Finance/Administration: Policies and Procedures Manual will come to Council at the next regular meeting. Tax statements have been sent out prior to September 29. • Services:, No report. • Development: Discussions have been held on cemetery refurbishing. • Economic Development: Discussion will take place in a future meeting regarding the incentive package. Items on Interest (Agenda Item X -D) There were no items of interest. Executive Session (Agenda Item XI) In accordance with Article 6252-17, V . A. T . C . S. ( Open Meetings Law) , Section 2(g), the Allen City Council convened into Executive Session at 7:46 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to Council Employee Evaluations and Pay Plan. The Executive Session was adjourned at 9:55 p.m. Reconvene (Agenda Item XII) The Allen City Council reconvened into regular session at 9:56 p.m. on Thursday, October 4, 1990, in the Council Chambers of the Allen Municipal Annex. The Council will retain the services of the current City Attorney and Municipal Court Judge for the upcoming year. MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to approve the recommendations as discussed during the Executive Session regarding Council employee evaluations and pay plan. Adjourn (Agenda Item XIII) MOTION: Upon a motion made by Councilman Glass and seconded by Councilwoman Christakos, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 9:56 p.m., on Thursday, October 4, 1990. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 4, 1990 PAGE 7 These minutes approved on the 18th day of October, 1990. ATTEST: C�,r,/�. Ju Mo on, CITY SECRETARY I I APPROVED: 5kQ2'Q"� J6e Farmer, MAYOR