Loading...
HomeMy WebLinkAboutMin - City Council - 1990 - 11/14 - WorkshopPresent: Joe Farmer, Mayor (Arrived 7:13) Council Members: Rex Womack Mickey Christakos Bobby Glass Jim Wolfe, Mayor Pro Tem Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary Call to Order and Announce a Quorum is Present (Agenda Item I) With a quorum of the Council Members present, the Special Called Workshop of the Allen City Council was called to order by Mayor Pro Tem Wolfe at 7:07 p.m. on Thursday, November 14, 1990, in the Council Chamber of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Review the Discussion of the Proposed Personnel Policies and Procedures Manuel (Agenda Item II) Jon McCarty, City Manager, discussed the format of the workshop. The City Manager and Bill Chibotta, Consultant, will field questions or area of concerns from the Council regarding the manual. Certain global concerns were raised with regard to the Council's role in the adoption of the manual. Definition of certain terms were also a concern that may be addressed. Questions were raised regarding the meaning of the statement: "in compliance with procedures of the City Manager." Generally speaking, if the Council errs in having insufficient written policy, they very well may be taken to court. If it errs in having an abundance and a specifically written policy, they may be accused of being bureaucratic. 1 ALLEN CITY COUNCIL SPECIAL CALLED WORKSHOP NOVEMBER 14, 1990 Present: Joe Farmer, Mayor (Arrived 7:13) Council Members: Rex Womack Mickey Christakos Bobby Glass Jim Wolfe, Mayor Pro Tem Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary Call to Order and Announce a Quorum is Present (Agenda Item I) With a quorum of the Council Members present, the Special Called Workshop of the Allen City Council was called to order by Mayor Pro Tem Wolfe at 7:07 p.m. on Thursday, November 14, 1990, in the Council Chamber of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Review the Discussion of the Proposed Personnel Policies and Procedures Manuel (Agenda Item II) Jon McCarty, City Manager, discussed the format of the workshop. The City Manager and Bill Chibotta, Consultant, will field questions or area of concerns from the Council regarding the manual. Certain global concerns were raised with regard to the Council's role in the adoption of the manual. Definition of certain terms were also a concern that may be addressed. Questions were raised regarding the meaning of the statement: "in compliance with procedures of the City Manager." Generally speaking, if the Council errs in having insufficient written policy, they very well may be taken to court. If it errs in having an abundance and a specifically written policy, they may be accused of being bureaucratic. 1 D I ALLEN CITY COUNCIL SPECIAL CALLED WORKSHOP NOVEMBER 14, 1990 PAGE 2 Review the Discussion of the Proposed Personnel Policies and Procedures Manual (Cont'd) (Agenda Item II) Section 1.02 C Residency Employees likely to be called to work in cases of emergency may be required by their Department Head "after approval of the City Manager" to reside within a reasonable commuting distance of their places of work. Section 2.01 A Employees Covered Discussion was held regarding the terms regular part-time, irregular part-time, regular full-time, irregular full-time, etc. All employees are aware of their classification through the hiring process. Chapter 3 Official Records Discussion was held regarding the rehiring of an employee by the City or another city or corporation. Subjective comments are not appropriate for the file, however, specific, current comments relevant to the termination procedure are able to be upheld in court. Section 4.02 A Vacancy Postings Waiver of the five day vacancy posting is not generally practiced. Section 4.02 B Employee Responsibility This section refers to any additional training or certifications the employee has completed since that employee was hired. It is the responsibility of the employee to update that personnel file. Section 4.03 A Acceptance of Applications Applications shall be accepted for posted vacant positions only. These positions are tied directly to the positions listed in the budget document. Section 4.03 D Disqualification of Applicants Delete #6. Section 4.04 C Applicant Assessment Records Discussion was held regarding documentation of those hired and those not hired. This is to be documented only on those individuals who have been interviewed. ALLEN CITY COUNCH, SPECIAL CALLED WORKSHOP NOVEMBER 14, 1990 PAGE 3 Review the Discussion of the Proposed Personnel Policies and Procedures Manual (Cont'd) (Agenda Item II) Section 4.05 A Discussion of Salary The selecting officials may include a department head or mid -manager within the department. Discussions are held with the City Manager for any vacancy, posting, application and final authorization for hiring. Section 4.06 B Medical/Physical This section needs to be cleaned up. Section 5.01 E Promotional Probation The key word in this section is "may." Section 5.01 F Departmental Documentation 1Delete entire section. Section 6.02 Transfers Paragraph 2 -- Intradepartmental transfers within the same class are allowed if approved by the Department head. Section 8.02 C Waiver of Overtime Payment Paid overtime for non-exempt employees shall not be waived for comp time unless agreed to in writing by the employee. Section 9.01 A Rating Objectives Number 2 does not generally happen in a typical review. Section 9.01 D Eligibility for Merit Increases Delete "if funded." The document needs to be void of gender references. Section 10.03 G Non -pay Status Leave will not be accrued for any month . . . . R ALLEN CITY COUNCIL SPECIAL CALLED WORKSHOP NOVEMBER 14, 1990 PAGE 4 Set Timetable for Adoption of the Manual (Agenda Item III) The item on the agenda for November 15 is to authorize the review of an attorney for the Personnel Policies and Procedures Manual. Items of Interest (Agenda Item IV) There was no discussion on this item. Adjourn (Agenda Item V) MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 9:54 p.m., on Thursday, November 14, 1990. The motion carried. These minutes approved on the 6th day of December, 1990. H ATTEST: CIT i.nRET J y Mo CITY Y SECRETARY L APPROVED: ce Farmer, MAYOR