Loading...
HomeMy WebLinkAboutMin - City Council - 1990 - 12/06 - RegularALLEN CITY COUNCIL REGULAR MEETING DECEMBER 6, 1990 Present: Joe Farmer, Mayor Council Members: Rex Womack Mickey Christakos (Absent) Bobby Glass Jim Wolfe, Mayor Pro Tem Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager (Absent) Judy Morrison, City Secretary IWORKSHOP SESSION - 6:45 P.M. N With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:53 p.m. on Thursday, December 6, 1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Concent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. The resolution authorizing the "Adopt -the -Spot" program has subcommittee recommendation. There was no further discussion on the item or other Consent Agenda Items. Mayor Farmer reviewed Agenda Item VI, Citizen's Comments. It was uncertain if any citizens would be present to speak during this portion of the meeting. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VII, Tabled Item: Consider Adoption of the Personnel Policies and Procedures Manual. This item will not be removed from the table. A workshop to continue discussions of the manual will be set at the first meeting in January. There was no further discussion on this item. ALLEN CITY COUNCIL WORKSHOP SESSION DECEMBER 6, 1990 PAGE 2 Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item VIII, Approve Bids and Authorize Execution of Contracts: Replacement Police Vehicles. Richard Carroll, Police Chief, shared with the Council personal opinions of the Department with regard to the comfort of the mid-sized vehicles compared with full-sized vehicles. Tracking of the vehicle maintenance has not been established at this time. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VIII, Approve Bids and Authorize Execution of Contracts: Contract Mowing for Parks and Recreation. Staff prioritization of the mowing projects was discussed. The projects were ranked in accordance with the amount of time expended to accomplish the task. Staff and Council was especially pleased with the bid received on McDermott Road. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX, Amend the Library Automation Budget and Authorize Request for Proposals for Data Conversion Services. Barbara Buehler, Library Director, discussed the automation budget with the Council. Interest was demonstrated in future access to Collin County Community College library materials through either the joint system with Plano or a stand-alone system. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item X, Accept Resignation of Rick Allen from Parks and Recreation Board. There was no discussion on this item. Mayor Farmer reviewed Agenda Item XI, Consider Capital Improvement Projects for Fiscal Year 1990-91 Using Remaining Bond Funds. There was no discussion on this item. Mayor Farmer reviewed Agenda Item XII, Other Business: Economic Development Workshop on Innovative Financing. The Economic Development Workshop on Innovative Financing will be rescheduled. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XII, Other Business: Calendar. The Comprehensive Review Plan Meeting of December 12 has been cancelled. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XIII, Executive Session: Property. Rhoda Savage, Director of Parks and Recreation, will discuss amendments to the Texins contract with the Council. There was no further discussion on this item. With no further discussion on the agenda, the workshop session of the Allen City Council was adjourned at 7:28 p.m. on Thursday, December 6, 1990. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:30 p.m. on Thursday, December 6, 1990, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 6, 1990 PAGE 3 CONSENT AGENDA (Agenda Item V) MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of November 14, 1990 - Special Called Workshop Session. B. Approval of City Council Minutes of November 15, 1990 - Regular Session. C. Authorize city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. RCMG Consultants, Inc. $250.00 For: Library Automation Project - Consulting Services 1985 Library Bond Funds Period: October - November 1990 2. Bartex, Inc. $3,680.00 For: Installation of Donor Wall 1985 Library Bond Funds Period: Thru September 1990 3. Dealers Electric $47.66 For: COA Lucas Flow Meter Vault - Selector Switch 1985 Water & Sewer Bond Funds Period: Thru November 1990 4. Black & Veatch $1,154.01 For: COA Lucas Flow Meter Vault - Engineering Services 1985 Water & Sewer Bond Funds Period: April - October 1990 5. Payless Cashways $35.00 For: Street Project - Cement and Gravel Mix 1985 Street Bond Funds Period: Thru November 16, 1990 6. Sasaki Associates, Inc. $1,609.33 For: Allen Civic Plaza Phase C - Professional Services Interest Earned From Bond Funds Period: Thru October 27, 1990 C H L ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 6, 1990 PAGE 4 CONSENT AGENDA (Cont'd) (Agenda Item V) 7. Deltatek Engineering Technical Consultants $930.00 For: Hillside Water Tower Phase II - Lead Count Analysis and Specifications on Tank 1985 Water & Sewer Bond Funds Period: Thru November 15, 1990 8. Texas Contractor's Supply $10.52 For: Batters to Work on Storm Sewer 1985 Street Bond Funds Period: Thru November 12, 1990 9. Joe Hix Company, Inc. $5,087.50 For: Asphalt Overlay 1985 Street Bond Funds Period: October 29 - November 30, 1990 D. Approve Bid and Authorize Execution of Contract for Turf Maintenance Program. E. Resolution No. 1012-12-90(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, for the Purpose of Promoting Public Support of Litter -Free and Well -Maintained Public Areas Through a Formal Adoption Program. F. Approve Bid and Authorize Execution of Contract for Painting Old Library Building. G. Set Public Hearing Date for January 3, 1990, on a Zoning Change Request to Amend Planned Development No. 48 to Include an Additional 1.92 Acres and Consider Site Plan Approval. The motion carried. End of Consent Agenda Citizens' Comments (Agenda Item VI) Judy Morrison, City Secretary, was complimented on the "Outstanding Service Award" presented to her by George S. Beyond, Jr. Secretary of State, in recognition of outstanding contributions to the "Vote '90, Every One Matters" voter registration and voter education program she participated in prior to the most recent General Election. 1 ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 6, 1990 PAGE 5 Citizens' Comments (Cont'd) (Agenda Item VI) Bill Petty was asked to proceed with discussions regarding signalization as requested by Mrs. Short on Ellis Street. David Pitstick was complimented on his fine presentation recently to the school district regarding economic development. Tabled Item: Consider Adoption of the Personnel Policies and Procedures Manual (Agenda Item VII) This item was not removed from the table at this time. Approve Bids and Authorize Execution of Contracts: Replacement Police Vehicles (Agenda Item VIII -A) The Allen Police Department received five bids after solicitation for three police vehicles. Three dealers bid full-size vehicles and two dealers bid mid-size vehicles. After four months experience with the mid-size vehicles purchased last year, no major problems have developed. Budget for these three vehicles was set at $45,900. The proper police package will need to be added to these vehicles. MOTION: Upon a motion made by Councilman Glass and seconded by Mayor Pro Tem Wolfe, the Council voted six (6) for and none (0) opposed to authorize staff to award a contract to Bob Tomes Ford of McKinney, Texas for three police vehicles in an total amount of $40,800. The motion carried. Contract Mowing for Parks and Recreation (Agenda Item VIII -B) Three bids were received for mowing of city property on November 26. After staff prioritization, based upon the amount of time each area took, McDermott, Bethany, Allen Heights and Jupiter were ranked in descending order. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to authorize staff to contract the services of Plant Care Landscape Company for mowing McDermott Drive during fiscal year 1990-91 for an amount not to exceed $7,000 and to contract the services of Williams Landscape Company for mowing Bethany Road and Allen Heights for an amount not to exceed $6,000 during the fiscal year 1990-91. The motion carried. Amend the Library Automation Budget and Authorize Requests for Proposals for Data Conversion Services (Agenda Item IX) In October, the Northeast Texas Library System selected the Allen Public Library to receive its $40,000 grant to be applied toward the local library automation project. In order for book records, which are primarily text, to be usable in an automated environment, they must be converted to machine-readable formats. Because of the lengthy 1 ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 6, 1990 PAGE 6 Amend the Library Automation Budget and Authorize Requests for Proposals for Data Conversion Services (Cont'd) (Agenda Item IX) process, it is imperative that this conversion begin as soon as possible which requires issuing an RFP. It is the desire of the librarian that by December of 1991, the whole process will be completed and will be up and running. $121,955.99 Previously approved budget $40,000.00 NETLS' grant $161,955.99 Total amended budget MOTION: Upon a motion made by Councilman Edstrom and seconded by Mayor Pro Tem Wolfe, the Council voted six (6) for and none (0) opposed to amend the budget by increasing it to include the grant, to authorize issuing an RFP for data conversion, and to proceed to Phase II to include studying both a stand-alone system for the Allen Public Library and a joint system with the Plano Public Library and completing specifications and an RFP for the required system, in accordance with Finance/Administration Committee recommendation. The motion carried. Accept Resignation of Rick Allen from the Parks and Recreation Board (Agenda Item X) The Council expressed gratitude for the effort and support Rick Allen has exhibited throughout the years as a Park Board member. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to accept the letter of resignation of Rick Allen as Parks and Recreation Board member effective January 1, 1991. The motion carried. Consider Capital Improvement Projects for Fiscal Year 1990-91 Using Remaining Bond Funds (Agenda Item XI) There are no Capital Improvement Projects for FY 1989-90 under consideration at this time. Other Business: Economic Development Workshop on Innovative Financing (Agenda Item XII -A) The Economic Development Workshop on Innovative Financing has been postponed at the present time. I ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 6, 1990 PAGE 6 Amend the Library Automation Budget and Authorize Requests for Proposals for Data Conversion Services (Cont'd) (Agenda Item IX) process, it is imperative that this conversion begin as sown as possible which requires issuing an RFP. It is the desire of the librarian that by December of 1991, the whole process will be completed and will be up and running. $121,955.99 Previously approved budget $40,000.00 NETLS' grant $161,955.99 Total amended budget MOTION: Upon a motion made by Councilman Edstrom and seconded by Mayor Pro Tem Wolfe, the Council voted six (6) for and none (0) opposed to amend the budget by increasing it to include the grant, to authorize issuing an RFP for data conversion, and to proceed to Phase II to include studying both a stand-alone system for the Allen Public Library and a joint system with the Piano Public Library and completing specifications and an RFP for the req, aired system, in accordance with Finance/Administration Committee recommendation. The motion carried. Accept Resignation of Rick Allen from the Parks and Recreation Board (Agenda Item X) The Council expressed gratitude for the effort and support Rick Allen has exhibited throughout the years as a Park Board member. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to accept the letter of resignation of Rick Allen as Parks and Recreation Board member effective January 1, 1991. The motion carried. Consider Capital Improvement Projects for Fiscal Year 1990-91 Using Remaining Bond Funds (Agenda Item XI) time. There are no Capital Improvement Projects for FY 1990-91 under consideration at this Other Business: Economic Development Workshop on Innovative Financing (Agenda Item XII -A) The Economic Development Workshop on Innovative Financing has been postponed at the present time. D I ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 6, 1990 Calendar There were no further additions to the Calendar. Committee Reports There were no reports. PAGE 7 (Agenda Item XII -B) (Agenda Item XII -C) Items of Interest (Agenda Item XII -D) Mayor Farmer commented on the excellent turnout for the tree lighting ceremony this past weekend. Executive Session (Agenda Item XIII) In accordance with Article 6252-17, V.A.T. C.S. ( Open Meetings Law) , Section 2(f), the Allen City Council convened into Executive Session at 7:58 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to contract and closing date on park property. The Executive Session was adjourned at 8:30 p.m. Reconvene (Agenda Item XIV) The Allen City Council reconvened into regular session at 8:30 p.m. on Thursday, December 6, 1990, in the Council Chambers of the Allen Municipal Annex. There was no action taken on items discussed during the Executive Session. Adjourn (Agenda Item XV) MOTION: Upon a motion made by Mayor Pro Tem Wolfe and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 8:31 p.m., on Thursday, December 6, 1990. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 6, 1990 PAGE 8 These minutes approved on the 3rd day of January, 1991. ATTEST; L�i ��,DiSn i ..mom.,.. Jud'9'Morr{ on, C13Y SECRETARY J% I Joe Farmer, MAYOR