HomeMy WebLinkAboutMin - City Council - 1990 - 12/20 - RegularPresent*
Joe Farmer, Mayor
Council Members
Rex Womack
Mickey Christakos
Bobby Glass
Jim Wolfe, Mayor Pro Tem (Absent)
Alan Fyke (Absent)
Gary Edstrom
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the Allen
City Council was called to order by Mayor Farmer at 7:05 p.m. on Thursday, December 20,
1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
Discussion of Consent Agenda
and Regular Agenda Items
(Agenda Item II)
Mayor Farmer began the review -of the Consent Agenda items. There was no
discussion on the Consent Agenda.
Mayor Farmer reviewed Agenda Item VI, Citizens' Comments. There was no
indication anyone would be present at the regular meeting for comments. There was no
further discussion on this item.
Mayor Farmer reviewed Agenda Item VII, Tabled Item: Adopt the Personnel Policies
and Procedures Manual. This item will not be removed from the table at this time. There
was no further discussion on this item.
Mayor Farmer reviewed Agenda Item VIII, Employee Tenure Pins and Certificates.
The employees have been notified but no indication was made as to the attendance of those
receiving pins and certificates. There was no further discussion on this item.
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ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 20, 1990
Present*
Joe Farmer, Mayor
Council Members
Rex Womack
Mickey Christakos
Bobby Glass
Jim Wolfe, Mayor Pro Tem (Absent)
Alan Fyke (Absent)
Gary Edstrom
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
WORKSHOP SESSION - 6:45 P.M.
With a quorum of the Council Members present, the workshop session of the Allen
City Council was called to order by Mayor Farmer at 7:05 p.m. on Thursday, December 20,
1990, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen,
Texas.
Discussion of Consent Agenda
and Regular Agenda Items
(Agenda Item II)
Mayor Farmer began the review -of the Consent Agenda items. There was no
discussion on the Consent Agenda.
Mayor Farmer reviewed Agenda Item VI, Citizens' Comments. There was no
indication anyone would be present at the regular meeting for comments. There was no
further discussion on this item.
Mayor Farmer reviewed Agenda Item VII, Tabled Item: Adopt the Personnel Policies
and Procedures Manual. This item will not be removed from the table at this time. There
was no further discussion on this item.
Mayor Farmer reviewed Agenda Item VIII, Employee Tenure Pins and Certificates.
The employees have been notified but no indication was made as to the attendance of those
receiving pins and certificates. There was no further discussion on this item.
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ALLEN CITY COUNCIL
WORKSHOP SESSION
DECEMBER 20, 1990 PAGE 2
Discussion of Consent Agenda
and Regular Agenda Items (Cont'd) (Agenda Item II)
Mayor Farmer reviewed Agenda Item IX, Economic Development: Presentation of the
Incentive Program. Discussion was held regarding the cover letter to the incentive
program. This is a general consensus of the Council with regard to the program. The
specific incentives may be changed, added or deleted as necessary, however. There was
no further discussion on this item.
Mayor Farmer reviewed Agenda Item IX, Economic Development: Adopt a Tax
Abatement Policy. Discussion was held regarding the wording of the resolution. Changes
will be made in the final resolution. Exhibit A will be polished by the Mayor, City Manager
and the Economic Development Coordinator. No major concept changes will take place.
There was no further discussion on this item.
Mayor Farmer reviewed Agenda Item IX, Economic Development: Approve Ordinance
Implementing the "Freeport Amendment" Effective January 1, 1992. Discussion was held
with regard to the effective date of the ordinance. After further research, it is understood
the ordinance would not need to be adopted during the calendar year 1990 to be effective
during the 1991 calendar year if the Council so chose. Therefore, the ordinance will be
tabled until such time as more discussion is held and numerous questions are answered.
There was no further discussion on this item.
With no further discussion on the agenda, the workshop session of the Allen City
Council was adjourned at 7:40 p.m. on Thursday, December 20, 1990.
REGULAR SESSION - 7:30 P.M.
With a quorum of the Council Members present, the regular session of the Allen City
Council was called to order by Mayor Farmer at 7:47 p. m. on Thursday, December 20, 1990,
in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas.
CONSENT AGENDA (Agenda Item V)
MOTION: Upon a motion made by Councilman Glass and seconded by Councilman Womack,
the Council voted five (5) for and none (0) opposed to approve and adopt all
items on the Consent Agenda as recommended and as follows:
A. Approval of City Council Minutes of December 6, 1990 - Regular
Session.
B. Authorize city staff to pay bills associated with the 1985 Capital
Improvement Program as follows:
1. J & H Truck Services, Inc. $416.00
For: Hauling - Keith Drive
1985 Street Bond Funds
Period: November 20 - November 30, 1990
ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 20, 1990
CONSENT AGENDA (Cont`d)
2. Farris Concrete
PAGE 3
(Agenda Item V)
$93.00
$19.15
$616.00
$960.00
$243.34
$142,646.90
$6,496.10
$886.00
For: Concrete - 600 Keith Drive
1985 Street Bond Funds
Period: Thru December 6, 1990
3.
Texas Contractor's Supply
For: Sprinkler Repair Items and String Line
1985 Street Bond Funds
Period: Thru November 30, 1990
4.
Gay & McCall, Inc.
For: Legal Fees - Joe B. Young, Inc.
1985 Street Bond Funds
Period: Thru December 5, 1990
5.
Williams Landscape
For: White Crepe Myrtle's/ Planting - Main
Street Phases II & III
1985 Street Bond Funds
Period: Thru December 10, 1990
6.
BFI
For: Removal of Dead Trees on McDermott -
Main Street Phases II & III
1985 Street Bond Funds
Period: Thru November 6, 1990
7.
Motorola
For: Purchase and Installation - 800 MHZ
Radio System
Interest Earned Bond Funds
Period: Thru December 10, 1990
8.
Sasaki Associates, Inc.
For: Allen Civic Plaza/Phase C -
Professional Services and Expenses
Interest Earned Bond Funds
Period: Thru September 29, 1990
9.
Dick Custy Masonry
For: Cutting Stone Sign - McDermott &
Federal/Main Street Phases II & III
r
1985 Street Bond Funds
il
Period: Thru December 11, 1990
PAGE 3
(Agenda Item V)
$93.00
$19.15
$616.00
$960.00
$243.34
$142,646.90
$6,496.10
$886.00
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ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 20, 1990 PAGE 4
The motion carried.
End of Consent Agenda
Citizens' Comments (Agenda Item VI)
Mayor Farmer commented on a very complimentary letter received as a result of the
Allen Christmas Parade. The. parade was very well organized and a delight to participate
in.
Mayor Farmer informed the Council the Central Appraisal District of Collin County
has relocated its office to 1024 South Greenville Avenue in Allen. He encouraged Council
to stop by and visit the office at their convenience.
Tabled Item: Adopt the Personnel Policies
and Procedures Manual (Agenda Item VII)
There was no action to remove this item from the table.
Employee Tenure Pins and Certificates (Agenda Item VIII)
Mayor Farmer presented certificates of service and City Manager, Jon McCarty,
presented tenure pins to the following city employees for their five years of service to the
City of Alien:
Michael R. Stanger, City Administration
Carl Osborn, Police Department
Mark L. Baker, Fire Department
Gary L. Qualls, Fire Department (not present)
Economic Development:
Presentation of the Incentive Program
(Agenda Item IX -A)
The Comprehensive Incentive Program covers a broad range of services and activities
designed to assist and support new and existing businesses in Allen. Presently, thirteen
incentives are proposed in the program. The Council will sign a letter of transmittal
stating the City's commitment to the development of a strong, diverse economy and a high
quality of life. There was no formal action taken on this item.
Adopt a Tax Abatement Poliev (Agenda Item ZX -B)
Wording changes in the resolution adopting a policy statement for tax abatement
guidelines are as follows: Paragraph 2 -- Whereas, the provision of certain economic
development incentives may encourage prospective and existing business and companies
ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 20, 1990 PAGE 5
Adopt a Tax Abatement Polley (Cont'd) (Agenda Item IX -B)
to locate or expand in Allen; . Exhibit A will be refined by the Mayor, City Manager
and the Economic Development Coordinator. No major concept changes will be made. The
County, School District and College District will review each application and provide input
regarding their specific districts. The tax abatements offered by the City of Allen will be
consistent with surrounding communities.
Resolution No. 1013-12-90(R): A Resolution
of the City Council of the City of Allen,
Texas, Adopting a Policy Statement for Tax
Abatement Guidelines; Establishing
Guidelines and Objective and Subjective
Criteria for Evaluating Tax Abatement
Applications; and Establishing Minimum
Standards and Guidelines for Considering
Tax Abatement Applications.
MOTION: Upon a motion made by Councilman Womack and seconded by Councilwoman
Christakos, the Council voted five (5) for and none (0) opposed to approve
Resolution 1013-12-90(R), as previously captioned, to included the above
mentioned wording, and to include Exhibit A, "Allen Policy Statement for Tax
Abatement," after minor revisions, not to include major concept changes. The
motion carried.
Approve Ordinance Implementing the"Freeport
Amendment" Effective January 1, 1992
(Agenda Item IX -C)
MOTION: Upon a motion made by Councilman Womack and seconded by Councilman
Edstrom, the Council voted five (5) for and none (0) opposed to table the
adoption of the Freeport Amendment Ordinance. The motion carried.
Award Bids and Authorize Contracts for:
Renovation of Allen Cemetery
(Agenda Item X -A)
Four bids were received and a cost comparison was completed. Contact has been
made with several contractors who had bid the project and due to the advice of legal staff,
Council was asked to reject all bids and seek Council's authorization to advertise and accept
bids for the Cemetery improvement project.
MOTION: Upon a motion made by Councilwoman Christakos and seconded by Councilman
Glass, the Council voted five (5) for and none (0) opposed to reject all bids
for the Allen cemetery improvements and authorize staff to advertise and rebid
the project. The motion carried.
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Painting Tower $ 89,185.00
Painting Tank $ 15,744.00
Contingency $ 7,000.00
Engineering Services $ 4,960.00
Total $116,889.00
MOTION: Upon a motion made by Councilman Glass and seconded by Councilwoman
Christakos, the Council voted five (5) for and none (0) opposed to authorize
the City Manager to enter into a contract with Don L. Owen Painting for a total
amount of $104,929 which includes the tower of $89,185 and the tank at
$15,744, according to staff recommendation. The motion carried.
Consultant to Prepare a Development Impact
Fee Ordinance
(Agenda Item X-C)
Six proposals were received to develop an Impact Fee Ordinance in accordance with
SB 336. A committee consisting of Jon McCarty, City Manager, Bill Petty, Director of
Community Development, and Dave Whitehead, Director of Public Works, analyzed the
proposals and interviewed four of the six companies submitting proposals. Funds for the
ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 20, 1990
PAGE 6
Painting of Hillside Water Tank
(Agenda Item X -B)
Three bids were received for the painting of the Hillside water
tower and water tank.
The project needs to be completed over the winter months and should
take ninety days.
They will be painted an off-white color. Projects for the remaining
water and sewer bond
funds are as follows:
PROJECT COST TO COMPLETE RUNNING TOTAL
FUNDS REMAINING
$186,536.00
Paint Hillside $111,929.00 $111,929.00
$74,607.00
Engineering $ 4,960.00 $116,889.00
$69,647.00
Telemetry Program
Phase 2 $ 25,000.00 $141,889.00
$44,647.00
Developer Reimbursmnt. $ 38,472.00 $160,361.00
$ 6,175.00
Emergency Reserve $ 6,175.00 $186,536.00
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Total $186,536.00
Total funds for the water tower project are as follows:
I
Painting Tower $ 89,185.00
Painting Tank $ 15,744.00
Contingency $ 7,000.00
Engineering Services $ 4,960.00
Total $116,889.00
MOTION: Upon a motion made by Councilman Glass and seconded by Councilwoman
Christakos, the Council voted five (5) for and none (0) opposed to authorize
the City Manager to enter into a contract with Don L. Owen Painting for a total
amount of $104,929 which includes the tower of $89,185 and the tank at
$15,744, according to staff recommendation. The motion carried.
Consultant to Prepare a Development Impact
Fee Ordinance
(Agenda Item X-C)
Six proposals were received to develop an Impact Fee Ordinance in accordance with
SB 336. A committee consisting of Jon McCarty, City Manager, Bill Petty, Director of
Community Development, and Dave Whitehead, Director of Public Works, analyzed the
proposals and interviewed four of the six companies submitting proposals. Funds for the
ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 20, 1990 PAGE 7
Consultant to Prepare a Development Impact
Fee Ordinance (Cont'd) (Agenda Item X-C)
study will be available through the proceeds of the Development Impact Fee. However,
payment of the contract will be paid at the present time from the Water and Sewer
operational fund. The study is expected to take approximately seven months and will
require the establishment of an advisory committee that will be working with the consultant
during this period of time.
MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Glass,
the Council voted five (5) for and none (0) opposed to authorize selection of
Hunter & Associates for a fee not to exceed $24,600 to perform the
Development Impact Fee Study for the City of Allen, as recommended by staff
and the Development Committee. The motion carried.
Replacement Vehicle for Parks and Recreation (Agenda Item X -D)
Five bids were received for a medium-size pick-up truck on December 3. Staff has
an approved budget of $10,000 for the purchase of the vehicle. Staff recommended that the
bid for the purchase of a new truck be awarded to James Wood Motors for a Sierra 1500
wideside without air conditioning or an extended warranty. This is not the low bid, but
is a full-size vehicle which would, according to staff, be their preference.
MOTION: Upon a motion made by Councilman Glass and seconded by Councilman
Edstrom, the Council voted five (5) for and none (0) opposed to reject all bids
and authorize staff to advertise and rebid for a vehicle in the Parks
Department. The motion carried.
Consider Capital Improvement Projects for
Fiscal Year 1990-91 Using Remaining Bond Funds (Agenda Item XI)
There are no Capital Improvement Projects for FY 1989-90 under consideration at this
time.
Other Business:
Update on Keith/Matson Drive Drainage (Agenda Item XII -A)
Mayor Farmer discussed the drainage problem and the work being done to alleviate
the situation on Keith and Watson Drives. A meeting has been held with those citizens
affected by this project which was very productive. The City Manager will be contacting
the State Department of Highways and Public Transportation regarding possible further
work to be done on SH S.
Quarterly Workshop Follow -Up (Agenda Item XII -B)
Minutes of the Quarterly Workshop had been distributed. There were no further
comments or questions.
ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 20, 1990 PAGE 7
Consultant to Prepare a Development Impact
Fee Ordinance (Cont'd) (Agenda Item X-C)
study will be available through the proceeds of the Development Impact Fee. However,
payment of the contract will be paid at the present time from the Water and Sewer
operational fund. The study is expected to take approximately seven months and will
require the establishment of an advisory committee that will be working with the consultant
during this period of time.
MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Glass,
the Council voted five (5) for and none (0) opposed to authorize selection of
Hunter & Associates for a fee not to exceed $24,600 to perform the
Development Impact Fee Study for the City of Allen, as recommended by staff
and the Development Committee. The motion carried.
Replacement Vehicle for Parke and Recreation (Agenda Item X -D)
Five bids were received for a medium-size pick-up truck on December 3. Staff has
an approved budget of $10, 000 for the purchase of the vehicle. Staff recommended that the
bid for the purchase of a new truck be awarded to James Wood Motors for a Sierra 1500
wideside without air conditioning or an extended warranty. This is not the low bid, but
is a full-size vehicle which would, according to staff, be their preference.
MOTION: Upon a motion made by Councilman Glass and seconded by Councilman
Edstrom, the Council voted five (5) for and none (0) opposed to reject all bids
and authorize staff to advertise and rebid for a vehicle in the Parks
Department. The motion carried.
Consider Capital Improvement Projects for
Fiscal Year 1990-91 Using Remaining Bond Funds (Agenda Item XI)
There are no Capital Improvement Projects for FY 1990-91 under consideration at this
time.
Other Business:
Update on Keith/Watson Drive Drainage (Agenda Item XII -A)
Mayor Farmer discussed the drainage problem and the work being done to alleviate
the situation on Keith and Watson Drives. A meeting has been held with those citizens
affected by this project which was very productive. The City Manager will be contacting
the State Department of Highways and Public Transportation regarding possible further
work to be done on SH 5.
Quarterly Workshop Follow -Up (Agenda Item XII -B)
Minutes of the Quarterly Workshop had been distributed. There were no further
comments or questions.
ALLEN CITY COUNCIL
REGULAR SESSION
DECEMBER 20, 1990 PAGE 8
Other Business (Cont'd):
Calendar, (Agenda Item XII -C)
There were no additions to the calendar.
Committee Reports (Agenda Item XII -D)
• Services Committee: A contract with NTMWD will be on the January agenda and a
meeting with BFI will be held regarding a contract for solid waste and recycling.
There were no other committee reports.
Items of Interest (Agenda Item XII -E)
Closing is scheduled for the Texins Rod and Gun Club at 11:00 a.m., Friday,
December 21. A personal thanks was given to Rex Womack who aided a great deal on the
final closing details.
Adjourn (Agenda Item XIII)
MOTION: Upon a motion made by Councilwoman Christakos and seconded by Councilman
Edstrom, the Council voted five (5) for and none (0) opposed to adjourn the
regular session of the Allen City Council at 9:14 p.m., on Thursday,
December 20, 1990. The motion carried.
These minutes approved on the 3rd day of January, 1991.
APPROVED:
C'/"w -;L "M�
J(�YParmer, MAYOR
ATTEST:
I J y Ma icon, CITY SECRETARY