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HomeMy WebLinkAboutMin - City Council - 1991 - 02/07 - RegularPresent: Joe Farmer, Mayor Council Members: Rex Womack Mickey Christakos Bobby Glass Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:47 p.m. on Thursday, February 7, 1991, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. Discussion was held regarding the specifications for the pickup truck for the Parks Department. Also, an inquiry was made regarding payment of bill to Sasaki Associates and RMG Consultants. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item V, Accept Letter of Resignation from Mayor Pro Tem Jim Wolfe, Place No. 4, Allen City Council. The Council will accept the letter of resignation. The actual appointment process will be discussed in Executive Session and the appointment will take place at the next Regular Meeting of Council, on February 21. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VII, Recognize Service of Bruce Kleinschmidt of the Sign Control Board. Mr. Kleinschmidt will not be present for the presentation of his plaque and has requested that it be sent to him. There was no further discussion on this item. ALLEN CITY COUNCIL ' REGULAR MEETING FEBRUARY 7, 1991 Present: Joe Farmer, Mayor Council Members: Rex Womack Mickey Christakos Bobby Glass Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:47 p.m. on Thursday, February 7, 1991, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. Discussion was held regarding the specifications for the pickup truck for the Parks Department. Also, an inquiry was made regarding payment of bill to Sasaki Associates and RMG Consultants. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item V, Accept Letter of Resignation from Mayor Pro Tem Jim Wolfe, Place No. 4, Allen City Council. The Council will accept the letter of resignation. The actual appointment process will be discussed in Executive Session and the appointment will take place at the next Regular Meeting of Council, on February 21. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VII, Recognize Service of Bruce Kleinschmidt of the Sign Control Board. Mr. Kleinschmidt will not be present for the presentation of his plaque and has requested that it be sent to him. There was no further discussion on this item. ALLEN CITY COUNCIL a WORKSHOP SESSION FEBRUARY 7, 1991 PAGE 2 Diaena6iOn of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item VIII, Citizen's Comments. No one was aware of any citizen's comments for the regular meeting. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX, Tabled Items. Neither of the tabled items will be removed from the table at this time. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item X, Annual Police Report. Richard Carroll, Police Chief, will be distributing information and presenting a slide presentation with information totals of last year's statistics in the police department. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XI, Quarterly Financial Report. Charlotte Smith, Finance Director, will discuss the financial condition of the City during the Regular Session. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XII, Authorize Participation in a Solid Waste Recycling Program. This will be the very first step in the direction of recycling in the City of Allen. Discussion was held regarding the posture of the city in this program. Concerns were raised regarding the use of volunteers to man these stations to educate those people using the center with regard to recyclable items. This would be only the beginning, trial program which would be reviewed again in June. Many details are yet to be worked out with other groups in town, with BFI and volunteers. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XIII, Resolution Authorizing Pursuing a Cooperative Automation Project with the Plano Library System. We are asking to change focus from a stand-alone system to a joint system with the City of Plano. Discussion was held regarding the length of time Allen would continue on a joint system and the cost of the system. The resolution would allow the consultant to refocus his efforts to this joint concept and would allow the City to seek additional funding elsewhere. There was no further discussion on this item. With no further discussion on the agenda, the workshop session of the Allen City Council was adjourned at 7:37 p.m. on Thursday, February 7, 1991. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:41 p.m. on Thursday, February 7, 1991, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. I I 0 11 ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 7, 1991 PAGE 3 Accept Letter of Resignation from Mayor Pm Tem Jim Wolfe, Place Four, Allen City Council (Agenda Item V) Mayor Pro Tem Jim Wolfe provided official notification to the Council of his resignation effective February 1, 1991. According to the Allen City Charter, the Council will appoint an individual to that vacancy within 30 days, at the next Regular Meeting on February 21. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman F yke, the Council voted six (6) for and none (0) opposed to accept the resignation of Mayor Pro Tem Jim Wolfe, Place No. 4, of the Allen City Council, with heart -felt thanks from the Council and citizens of Allen for his many years of service. The motion carried. CONSENT AGENDA (Agenda Item VI) MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of January 15, 1991 - Special Called Workshop. B. Approval of City Council Minutes of January 17, 1991 - Regular Session. C. Authorize city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Motorola, Inc. $35,413.90 For: Balance on MHZ Radio Equipment 1985 Interest Earned Bond Funds Period: Thru December 30, 1990 2. Lattimore Materials $277.37 For: Kenefic #1 Base Asphalt Overlay 1985 Street Bond Funds Period: Thru January 22, 1991 3. Lloyd, Gosselink, Ryan & Fowler, P.C. $578.23 For: Professional Services for Special Use Facility 1985 Park Bond Funds Period: Thru December 31, 1990 ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 7, 1991 PAGE 4 CONSENT AGENDA (Cont'd) V) 4. Dealer's Electric $521.12 For: Electrical Supplies - Lucas Telemetry $3,139.84 II $1,000.00 1985 Water & Sewer Bond Funds $5,458.84 Period: Thru January 16, 1991 $138.88 5. Industrial International, Inc. For: 18" Ads and Collars - Keith Drive 1985 Street Bond Funds Period: Thru January 21, 1991 6. Gregory Equipment Company For: Gradall - Keith Drive 1985 Street Bond Funds Period: December 19 - January 25, 1991 7. Sasaki Associates, Inc. For: Professional Services - Allen Civic Plaza Phase C 1985 Interest Earned Bond Funds Period: Thru November 24, 1990 8. RMG Consultants, Inc. For: Consulting Services - Library Automation 1985 Library Bond Funds Period: December 1990 - January 1991 9. Joe Hix Company, Inc. For: Backhoe, Truck and Labor for Street Overlay 1985 Street Bond Funds Period: Thru February 6, 1991 10. Sevier Enterprises, Inc. For: Replacement Drive - Keith Drive 1985 Street Bond Funds Period: Thru January 25, 1991 11. Texas Contractor Supply For: Materials for Pouring Drives - Keith Drive 1985 Street Bond Funds Period: Thru January 26, 1991 PAGE 4 (Agenda Item V) $52.35 $521.12 $5,390.00 $3,139.84 $1,000.00 $5,730.00 $5,458.84 $138.88 ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 7, 1991 PAGE 5 CONSENT AGENDA (Cont'd) (Agenda Item V) 12. Williams Landscape $480.00 For: Replace 16 Red Oaks on McDermott Drive - Main Street Phases II & III 1985 Street Bond Funds Period: Thru January 1990 13. Concrete Pipe and Products Co., Inc. $1,192.96 For: Concrete Pipe - Keith Drive 1985 Street Bond Funds Period: Thru January 28, 1991 14. J. D. Zapata & Associates, Inc. $400.00 For: Backhoe Rental for Street Overlay 1985 Street Bond Funds Period: Thru January 28, 1991 D. Resolution No. 1019-2-91(R): A Resolution of the City of Allen, Collin County, Texas, Ordering an Election to be Held on May 4, 1991, for the Purpose of Electing Three (3) Members, (Place Nos. 1, 3, and 5), to the City Council to Hold Office for a Period of Two Years; Designating Location of Polling Place; and Ordering Notices of Election to be Given as Prescribed by Law in Connection with Such Election. E. Approve Specifications and Authorize Solicitation of Bids for a Full Size Pickup Truck for Parks and Recreation Department. F. Schedule of Taxes Receivable as of October 31, 1990, November 30, 1990 and December 1990. The motion carried. End of Consent Agenda Recognize Service of Bruce Kleinschmidt of the Sign Control Board Agenda Item VII) Mayor Farmer recognized Bruce Kleinschmidt for his service to the Sign Control Board February 1990 - January 1991, and extended the gratitude of the Council for his service in this capacity. Citizens' Comments (Agenda Item VIII) There were no citizens' comments. I ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 7, 1991 Tabled Items: Freeport Amendment This item was not removed from the table. Adoption of Proposed Personnel Policies and Procedures Manual This item was not removed from the table. Annual Police Report PAGE 6 (Agenda Item IX -A) (Agenda Item IX -B) (Agenda Item X) Richard Carroll, Police Chief, distributed information and presented a slide show regarding crime statistics to the Council. Feedback was requested from the Council with regard to the type of information and statistics they would like to see. Many formats and a great deal of information is accessible due to the computerization process in the police department. The Services Committee was instructed to consider this item and present options to the council for detailed focus. This item was received as a matter of information. There was no action taken on this item. Quarterly Financial Report (Agenda Item XI) Charlotte Smith, Finance Director, presented the quarterly financial report to the Council. The General Fund reflects revenues over expenditures of $622,349. Overall revenues collected as a percent of budget are 32.04% and expenditures are 20.25%. The Water and Sewer Fund reflects revenues of $690,103 and operating expense at $594,247. This item was received as a matter of information. There was no action taken on this item. Authorize Participation in a Solid Waste Recycling Program (Agenda Item XII) Due to the interest expressed in Allen with regard to recycling services for Allen residents, the Services Subcommittee has studied and is recommending a contract amendment with BFI to move forward on an interim measure to provide for recycling services to the City of Allen residents. This interim measure is a central recycling facility called a "drop-off center" where residents may deliver recyclable glass, aluminum and tin. Newspaper or plastics would not be accepted until April 1. The City would pay $4.50 per day rental for the drop-off container, $75.00 per haul and approximately $12.00 per ton to process the materials. This recycling program is being offered because of 1) the growth of environmental awareness in the community, and 2) the current comprehensive plan has two objectives of preserving material resources and minimizing pollution in our City. Resolution No. 1020-2-91(R): AResolutionof the City Council of the City of Allen, Collin County, Texas, Authorizing the City Manager to Execute an Agreement with Browning-Ferris Industries, Inc. to Provide Recycling Services. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 7, 1991 PAGE 7 Authorize Participation in a Solid Waste Recycling Program (Cont'd) (Agenda Item XII) MOTION: Upon a motion made by Councilwoman Christakos and seconded by Councilman Glass, the Council voted four (4) for and two (2) opposed, with Councilman Womack and Councilman Fyke casting the negative votes, to adopt Resolution No. 1020-2-91(R) as previously captioned, in accordance with Services Committee recommendation, authorizing an amendment to the BFI contract to purchase drop-off recycling services. The motion carried. Resolution Authorizing Pursuing a Cooperative Automation Project with the Plano Library System (Agenda Item XIII) Authorization is being sought to proceed with the feasibility of a joint automation system between the City of Plano and the City of Allen. There would be benefits to both library systems; for Allen, those would include lower start-up costs, lower maintenance fees, enhanced services available and fewer staffing resources. The greatest benefits would be those that citizen -users would realize by having knowledge of availability and easy access to the collections of Allen, Plano and Collin County Community College libraries. Several concerns would also need to be resolved regarding ongoing costs, their assignment, ownership of databases, system support, future enhancements and rights and responsibilities of each library. These concerns will be addressed and negotiated in a mutually acceptable contract to be drawn up by our consultant. The resolution will allow a change of direction for the consultant, a signal to Plano that Allen is serious about this possibility, and an authorization to seek additional funding. Resolution No. 1021-2-91(R): AResolution of the City Council of the City of Allen, Collin County, Texas, Authorizing and Directing the City Manager or Designee to Pursue a Cooperative Automation Project with the City of Plano, Texas. MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman Fyke, the Council voted six (6) for and none (0) opposed to adopt Resolution No. 1021-2-91(R), as previously captioned, in accordance with Finance / Administration Committee recommendation directing the City Manager or designee to pursue a cooperative automation project with the City of Plano, Texas. The motion carried. Recess The Council took a short recess from 9:04 p.m. to 9:12 p.m. A I I ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 7, 1991 PAGE 8 Award Bid for Crack Sealant for Public Works Department (Agenda Item XIV) The Street Department received two bids for a crack sealant for use in an aggressive program to save and repair a number of the City's streets. Due to poor results from the low bidder on a test project, staff is recommending Stoddard Enterprises, whose test results were good and references were good. MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Glass, the Council voted six (6) for and none (0) opposed to accept the bid for crack sealant from Stoddard Enterprises at $5.00 per gallon, a major part to be purchased from asphalt overlay bond funds, because it appears to be the best and most reliable product. The motion carried. Consider Capital Improvement Projects for Fiscal Year 1990-91 Using Remaining Bond Funds (Agenda Item XV) There are no Capital Improvement Projects for FY 1990-91 under consideration at this time. Other Business: Set Date for Spring Planning Session (Agenda Item XVI -A) The Spring Planning Session has been scheduled for April 5-6, 1991. The actual format will be discussed in detail at a later date. Calendar (Agenda Item XVI -B) The Quarterly Workshop scheduled for March 12 has been moved to March 5. The Economic Development Subcommittee Meeting has been set for March 12. Committee Reports (Agenda Item XVI -C) There were no Committee Reports. Items of Interest (Agenda Item XVI -D) • The finalized policy statement for the City of Allen Tax Abatement Policy was distributed. • City Secretary Judy Morrison graduated from the University of North Texas/ Texas Municipal Clerks Association certification program on January 31, 1991. • The census report is available from staff for those who may be interested. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 7, 1991 Executive Session PAGE 9 (Agenda Item XVII) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Sections 2(g), the Allen City Council convened into Executive Session at 9:31 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to appointments to Advisory Committee. The Executive Session was adjourned at 10:00 p.m. Reconvene (Agenda Item XVIII) The Allen City Council reconvened into regular session at 10:00 p.m. on Thursday, February 7, 1991, in the Council Chambers of the Allen Municipal Annex. Resolution No. 1022-2-91(R): AResolution of the City Council of the City of Allen, Collin County, Texas Establishing a Capital Improvements Advisory Committee and Requesting Such Committee to Provide Review and Input as Set Forth in Section 395.058 of the Local Government Code. MOTION: Upon a motion made by Councilman Glass and seconded by Councilman Womack, the Council voted six (6) for and none (0) opposed to approve Resolution 1022-2-91(R), as previously captioned, establishing a Capital Improvements Advisory Committee. The motion carried. MOTION: Upon a motion made by Councilman Womack and seconded by Councilman Fyke, the Council voted six (6) for and none (0) opposed to appoint Mark Hicks for a one-year term and Steve Allen for a two-year term along with the Planning and Zoning Commission members to seat the Capital Improvements Advisory Committee. The motion carried. Adiouma (Agenda Item XIX) MOTION: Upon a motion made by Councilman Glass and seconded by Councilman Womack, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 10:12 p.m., on Thursday, February 7, 1991. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 7, 1991 PAGE 10 These minutes approved on the 21st day of February, 1991. ATTEST: Ju7 Mo son, CITY SECRETARY I APPROVED: 9-�tt pe Farmer, MAYOR