Loading...
HomeMy WebLinkAboutMin - City Council - 1991 - 03/07 - RegularALLEN CITY COUNCIL REGULAR MEETING MARCH 7, 1991 Present: Joe Farmer, Mayor Council Members: Rex Womack, Mayor Pro Tem Mickey Christakos Bobby Glass Mike Nichols Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:45 p.m. on Thursday, March 7, 1991, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer reviewed Agenda Item V, Administer Oath -of -Office and Present Certificate of Appointment to Mike Nichols, Place No. 4, Allen City Council. Judy Morrison, City Secretary, informed the Council she was prepared to administer the Oath - of -Office. The Mayor will be presenting the Certificate of Appointment to Mike Nichols following the oath. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VI, Present Plaque -of -Appreciation to Outgoing Member of Planning and Zoning Commission. Mayor Farmer will be presenting this Plaque - of -Appreciation to Mike Nichols. There was no further discussion on this item. Mayor Farmer began the review of the Consent Agenda items. A question was raised regarding Item E, Confirm Action of Sign Board to Grant a Variance to Fina Oil and Chemical Company for 150.6 Square Foot Class 6 Sign. Because the engineering is not complete at this time for U.S. 75, Fina Oil and Chemical Company may need to come back to the Sign Board for an additional request regarding the height of this sign. There was no further discussion on the Consent Agenda. ALLEN CITY COUNCIL WORKSHOP SESSION MARCH 7, 1991 PAGE 2 Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item VIII, Citizens' Comments. Mayor Farmer will present a complimentary letter which summarized recent events in the City of Allen surrounding personnel in the Fire Department. Discussion was also held regarding the possible reduction in size of a cemetery plot. Rhoda Savage, Director of Parks and Recreation, explained the background of this item. She ensured the Council that the plot has been marked to accept eight graves. Discussion was also held regarding the format of the Citizens' Comments section of the Agenda. Judy Morrison, City Secretary, informed the Council she had requested information from numerous City's in the area to see how they handled this item on the Agenda. The City Secretary and the City Manager will bring this item back to the Mayor who will discuss it with the Council at some future date. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX, Approve Resolution Implementing a Legislative Program for 1991 Session of the Texas Legislature. Although the Legislature has been in session, most of the concern up to this point has been the educational system issue. This Legislative Program has been developed to provide guidelines to Council and staff to influence legislation in their contacts with State Representatives. Through the use of a modem, staff has up-to-date information available on all bills. Mayor Farmer also discussed the educational program and the two bills from the House and Senate up for discussion at this time. He encouraged all those who were interested to attend the Metroplex Mayor's Meeting to be held next week, wherethese bills maybe discussed in full. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item X, Approve Selection of Consultant to Design Special Use Facility and Authorize Execution of Contract for Those Services. A recommendation from Development Subcommittee and a presentation from staff will come forward during the regular meeting. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XI, Consider Capital Improvement Projects for Fiscal Year 1990-91 Using Remaining Bond Funds. Staff and Council has nothing coming forward at this time. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XII, Other Business: Recycling Center Grand Opening. The Grand Opening took place just prior to the Council workshop. The program was well attended and received by the community. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XII, Other Business: Calendar. Finance/Administration Committee which had been scheduled for March 19, has been rescheduled for March 19. Council was reminded the Spring Planning Session has been scheduled for Friday, April 5 and Saturday, April 6. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item XII, Other Business: Subcommittee Reports. There were no Subcommittee Reports at this time. There was no further discussion on this item. L ALLEN CITY COUNCIL WORKSHOP SESSION MARCH 7, 1991 PAGE 3 Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Mayor Farmer reviewed Agenda Item XII, Other Business: Items of Interest. There were no items of interest for discussion. With no further discussion on the agenda, the workshop session of the Allen City Council was adjourned at 7:28 p.m. on Thursday, March 7, 1991. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:31 p.m. on Thursday, March 7, 1991, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Administer Oath -of -Office and Present Certificate of Appointment to Mike Nichols, Place No. 4, of the Allen City Council (Agenda Item V) City Secretary, Judy Morrison, administered the Oath -of -Office to the newly appointed member to Place No. 4 of the Allen City Council, Mike Nichols, with term expiring May 1992. Mayor Farmer also presented a Certificate of Appointment to Councilman Nichols. Present Plaque -of -Appreciation to Outgoing Member of the Planning and Zoning Commission (Agenda Item VI) Mayor Farmer presented a Plaque -of -Appreciation to Mike Nichols for his year of service with the Planning and Zoning Commission, July 1990 to February 1991, and extended the gratitude of the Council for his service in this capacity. CONSENT AGENDA (Agenda Item VII) MOTION: Upon a motion made by Councilwoman Christakos and seconded by Councilman Glass, the Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of February 21, 1991 - Regular Session. B. Approval of City Council Minutes of February 22, 1991 - Joint Special Called Meeting with the Allen Independent School District Board of Trustees. C. Authorize city staff to pay bills associated with the 1985 Capital Improvement Program as follows: L E ALLEN CITY COUNCIL REGULAR SESSION MARCH 7, 1991 CONSENT AGENDA (Cont'd) 1. Industrial International For: 36" Pipe and Couplings - Keith & Watson Drives 1985 Street Bond Funds Period: Thru February 1, 1991 2. W. W. Grainger, Inc. For: Relays, Sockets, Terminal Ends and Tap Sets - Telemetry II 1985 Water & Sewer Bond Funds Period: Thru January 24, 1991 3. Stoddard Enterprises For: Crack Sealant - Street Overlay 1985 Street Bond Funds Period: February 11 - 19, 1991 4. Texas Meter and Sewer For: Repair Parts - Keith & Watson Drives 1985 Street Bond Funds Period: Thru February 14, 1991 5. Farris Concrete Company For: Concrete Work - Watson & Cedar 1985 Street Bond Funds Period: Thru February 16, 1991 6. Farris Concrete For: Concrete Work - Keith Drive 1985 Street Bond Funds Period: Thru February 27, 1991 7. DACO For: Telemetry II Equipment 1985 Water & Sewer Bond Funds Period: Thru January 31, 1991 8. Gohmann Asphalt For: Hot Mix - Keith Drive 1985 Street Bond Funds Period: Thru February 19, 1991 9. Texas Contractors Supply For: Materials - Keith, Watson & Cedar Drives 1985 Street Bond Funds Period: February 14, 15, & 18, 1991 PAGE 4 (Agenda Item VII) $1,014.75 $72.06 $1,100.00 $59.09 $576.00 $325.50 $455.00 $15,764.39 $320.69 ALLEN CITY COUNCIL REGULAR SESSION MARCH 7, 1991 PAGE 5 CONSENT AGENDA (Cont'd) (Agenda Item VII) 10. Industrial International, Inc. $300.11 For: Drainage Materials - Keith, Watson & Cedar Drives 1985 Street Bond Funds Period: February 14 & 18, 1991 11. J & H Trucking $1,200.00 For: Gradall - Keith Drive 1985 Street Bond Funds Period: Thru December 30, 1990 12. Farris Concrete $372.00 For: Concrete - Watson & Cedar Drives 1985 Street Bond Funds Period: Thru February 25, 1991 13. Joe Hix Company, Inc. $7,100.00 For: Construction Work - Watson & Keith Drives 1985 Street Bond Funds Period: Thru February 1991 14. O & R Utilities, Inc. $928.87 For: Pipe - Watson & Cedar Drives 1985 Street Bond Funds Period: Thru February 20, 1991 15. Texas Contractors $79.88 For: Materials - Watson & Cedar Drives 1985 Street Bond Funds Period: Thru February 25, 1991 16. R. D. Moore Construction $4,650.00 For: Use of Asphalt Paving Machine, Pneumatic Roller & Prime Coat - Watson & Cedar Drives 1985 Street Bond Funds Period: Thru February 25, 1991 17. Dealers Electric Supply $55.93 For: Parts for Telemetry II 1985 Water and Sewer Bonds Funds Period: Thru February 28, 1991 D I ALLEN CITY COUNCIL REGULAR SESSION MARCH 7, 1991 PAGE 6 CONSENT AGENDA (Cont'd) (Agenda Item VII) 18. J & H Trucking $2,440.00 For: Street Overlay - Keith & Watson Drives 1985 Street Bond Funds Period: February 18 - 19, 1991 D. Resolution No. 1026-3-91(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing an Adjustment and Refund to the 1990 Tax Roll. E. Confirm Action of Sign Board to Grant a Variance to Fina Oil and Chemical Company for a 150.6 Square Foot Class Six (6) Sign. The motion carried. End of Consent Agenda Citizens' Comments (Agenda Item VIII) The Mayor is in receipt of a letter from Cindy Love, a former Allen resident. Ms. Love had returned to the City recently and required the assistance of the Allen Fire Department. She had many complimentary statements, with specific compliments for Mike Stiles, Kevin Broce, Pat Churchill, Rex Womack, Jr., and Fire Chief, Ron Gentry. The Council complimented Lew Bruno on his efforts in organizing the "Support the Troops" event held on Sunday, March 3. It took real organization in order to accomplish a rally of such splendor. The Council was pleased with the 500 person turnout. Approve Resolution Implementing a Legislative program the 1991 Session of the Texas Legislaturethe 1991 Session of the Texas Legislature (Agenda Item IX) Michael Stanger, Assistant to the City Manager, discussed the Legislative Liaison Program. This program is intended for two purposes: (1) to declare to legislators what the interests of the City Council and the residents of Allen are with respect to legislative issues, (2) to provide guidelines to Council members and Staff for acting to influence legislation in their contacts with State Representatives. The most critical City -related issues before the Legislature are Home Rule, Local Government Revenues, Economic Development, and Unfunded Mandates. The program will be implemented in the following manner: A. Council will adopt resolutions stating goals and objectives for the legislative session. B. Staff monitors bills, hearings, committee and plenary meetings, coordinating communications between department heads, the City Manager and the Mayor. ALLEN CITY COUNCIL REGULAR SESSION MARCH 7, 1991 PAGE 7 Approve Resolution Implementing a Legislative Program for the 1991 Session of the Texas Legislature (Cont'd) (Agenda Item 1X) Staff decides the level of support or opposition to certain bills or initiatives. D. Staff recommends to the City Manager specific action on a bill or initiative. The Allen Chamber of Commerce and the Allen Independent School District will be receiving updates on information from the Legislature through the City's new legislative modem system, as requested. Resolution No. 1027-3-91(R): AResolutionof the City Council of the City of Allen, Texas, Adopting a Program of Legislative Policy and Priorities for the Seventy -Second Texas Legislature, 1991 Regular Session, and Directing Lobbying Activities of Council Members and Staff. MOTION: Upon a motion made by Councilman Edstrom and seconded by Councilman Fyke, the Council voted seven (7) for and none (0) opposed to approve Resolution No. 1027-3-91(R), as previously captioned, in accordance with staff and Mayor's committee recommendation. The motion carried. Approve Selection of a Consultant to Design Special Use Facility and Authorize the Execution of a Contract for Those Services (Agenda Item X) At their January 17 regular meeting the City Council approved a Request for Proposal for the Allen Special Use Facility and authorized staff to begin the selection process for a design consultant for the park. Fifteen businesses were represented at the pre -proposal meeting. The City received ten proposals and staff conducted interviews with those firms on Wednesday, February 27. Of those firms interviewed, three firms: Carter and Burgess, Inc., Jackson Newman and Biberstein, Inc., J. T. Dunkin and Associates, Inc., were interviewed by the Development Committee on Wednesday, March 6. After a review of the proposals submitted, the results of the interviews, staff feedback, and work references, the Development Committee is recommending Carter and Burgess, Inc. as the design consultant for the development of the Special Use Facility. This firm is one of the largest and oldest firms in the Dallas/ Ft. Worth area. It is very well established and has done similar projects in Cedar Hill, Lewisville, Curry Hill Park, etc. They will be able to meet a completion deadline of February 1, 1992. Certain tasks will be set out in a time table throughout the development period and will be part of the actual contract. The Mayor explained the acquisition and development process and the role that Texas Parks and Wildlife has played in this project by supplying a $750,000 grant. ALLEN CITY COUNCIL REGULAR SESSION MARCH 7, 1991 PAGE 8 Approve Selection of a Consultant to the Design Special Use Facility and Authorize the Execution of a Contract for Those Services (Cont'd) (Agenda Item X) MOTION: Upon a motion made by Mayor Pro Tem Womack and seconded by Councilman Fyke, the Council voted seven (7) for and none (0) opposed to authorize the City Manager to negotiate and enter into a contract with Carter and Burgess, Inc. as design consultant for the development of the Special Use Facility in accordance with the Development Committee and staff recommendation. The motion carried. Consider Capital Improvement Projects for Fiscal Year 1990-91 Using Remaining Bond Funds (Agenda Item XI) There are no Capital Improvement Projects for FY 1990-91 under consideration at this time. Other Business: Recycling Center Grand Opening (Agenda Item XII -A) The ribbon -cutting ceremony for the Recycling Center was held prior to the Council meeting this evening. Representatives from the Chamber of Commerce, the Community Education Advisory Council, and the Allen Environmental Action League, as well as other citizens and Council members were present. Instructional signs have been placed at the containers to show users how to prepare and sort recyclable material. Brochures have also been created to promote the center and educate the public. A banner will also be used to announce this new center. Volunteers have been procured for the first three weekends in order to assist and educate the user. Other organizations will be contacted for this purpose in the future. Calendar (Agenda Item XII -B) The Finance/ Administration Subcommittee meeting scheduled for March 19 has been moved to March 18. The Economic Development Subcommittee meeting scheduled for March 12 has been moved to March 8. Committee Reports (Agenda Item XII -C) There were no committee reports. Items of Interest (Agenda Item XII -D) There were no items of interest. I ALLEN CITY COUNCIL REGULAR SESSION MARCH 7, 1991 PAGE 9 Executive Session (Agenda Item XIII) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Sections 2(f) and 2(g), the Allen City Council convened into Executive Session at 8:07 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to Property and Personnel. The Executive Session was adjourned at 9:55 p.m. Reconvene (Agenda Item XIV) The Allen City Council reconvened into regular session at 9:55 p.m. on Thursday, March 7, 1991, in the Council Chambers of the Allen Municipal Annex. There was no action taken on items discussed during the Executive Session. Adjourn (Agenda Item XV) MOTION: Upon a motion made by Councilman Glass and seconded by Councilwoman Christakos, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 9:56 p.m., on Thursday, March 7, 1991. The motion carried. These minutes approved on the 21st day of March, 1991. ATTEST: APPROVED: CaP Jeer, MAYOR