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HomeMy WebLinkAboutMin - City Council - 1991 - 03/21 - RegularALLEN CITY COUNCIL REGULAR MEETING MARCH 21, 1991 Present: Joe Farmer, Mayor Council Members: With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:47 p.m. on Thursday, March 21, 1991, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. A question was raised regarding the tax report. Although the report was not included in the packet, it is available for Council view. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VI, Citizens' Comments. No one was aware of any citizens wishing to speak at the regular meeting this evening. The City Secretary and City Manager are to review this item and present information to the Mayor and Council with regard to the Format. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VII, Approve a Process for Naming of Allen Special Use Facility. A committee has not been selected at this time. Discussion was held regarding the contest being a devicive program since there will be winners and losers. Rhoda Savage, Parks and Recreation Director, envisioned that if an appropriate name was not submitted, the Park Board would have the right to seek another avenue to name this facility. It was suggested that Gwen Pettit be contacted with regard to the historical background of this area which might be useful in the naming of the Park. Rex Womack, Mayor Pro Tem Mickey Christakos Bobby Glass (Absent) Mike Nichols Alan Fyke Gary Edstrom (Absent) City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Council Members present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:47 p.m. on Thursday, March 21, 1991, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. A question was raised regarding the tax report. Although the report was not included in the packet, it is available for Council view. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VI, Citizens' Comments. No one was aware of any citizens wishing to speak at the regular meeting this evening. The City Secretary and City Manager are to review this item and present information to the Mayor and Council with regard to the Format. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VII, Approve a Process for Naming of Allen Special Use Facility. A committee has not been selected at this time. Discussion was held regarding the contest being a devicive program since there will be winners and losers. Rhoda Savage, Parks and Recreation Director, envisioned that if an appropriate name was not submitted, the Park Board would have the right to seek another avenue to name this facility. It was suggested that Gwen Pettit be contacted with regard to the historical background of this area which might be useful in the naming of the Park. ALLEN CITY COUNCIL WORKSHOP SESSION MARCH 21, 1991 PAGE 2 Discussion of Consent Agenda and Regular Agenda Items (Cont'd) (Agenda Item II) Specific guidelines for the naming of such facilities have been laid out in Resolution No. 874-9-88(R). Council would like to see, however, the total plan of action for this contest prior to public solicitation of names. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item VIII, Award Bid for Replacement Vehicle for Parks and Recreation Department. This vehicle has been a re -bid item. The great difference in price between the two bidders is a result of Bob Tomes Ford including this truck in a State contract. Discussion was held regarding the request for Alternate 4, air conditioning. Because this is not the City's standard policy, Council is recommending that Alternate 4 not be included in the bid price. However, they feel Alternate 5, the extended warranty item, be included in the price of the vehicle. This would bring the price to $9,538. There was no further discussion on this item. Mayor Farmer reviewed Agenda Item IX, Consider Items Related to Spring Planning Session. Michael Stanger, Assistant to the City Manager, distributed information to the Council to be used in preparation for the Spring Planning Session. He discussed introductory materials, the strategic budget flow chart, the strategic budget timetable and agenda, certain background readings, information on mission statements and actual issue identification information. He also discussed the selection of a facilitator. One has been interviewed at the present time and another will be interviewed next week. Council is aware that this Spring Planning Session is a diversion from what has generally taken place. It was also suggested that a time be set aside on Thursday prior to the Council meeting for a review with the facilitator in order that the Spring Planning Session itself may be more profitable. It was suggested that the workshop with the facilitator be held at 4:30 p.m. prior to the regular Council workshop at 6:45 p.m. There was no further discussion on this item. With no further discussion on the agenda, the workshop session of the Allen City Council was adjourned at 7:36 p.m. on Thursday, March 21, 1991. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:39 p.m. on Thursday, March 21, 1991, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item V) MOTION: Upon a motion made by Councilman Fyke and seconded by Councilwoman Christakos, the Council voted five (5) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of March 7, 1991 - Regular Session. E I A ALLEN CITY COUNCIL REGULAR SESSION MARCH 21, 1991 PAGE 3 CONSENT AGENDA (Cont'd) (Agenda Item V) B. Authorize city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Clifford E. Fogus Co. $8,221.50 For: Construction of Allen Cemetery 1985 Park Bond Funds Period: Thru February 25, 1991 2. Deltatek Engineering $1,890.00 For: Quality Control & Inspection - Hillside Reservoirs Painting 1985 Water and Sewer Bond Funds Period: Thru March 8, 1991 3. Don L. Owen $51,487.00 For: Completion of Painting Hillside Water Tower 1985 Water and Sewer Bond Funds Period: Thru March 6, 1991 4. Stoddard Enterprises $550.00 For: Crack Sealant 1985 Street Bond Funds Period: Thru March 7, 1991 5. Texas Contractor Supply $279.00 For: Rebar for Inlets - Watson and Cedar 1985 Street Bond Funds Period: Thru March 7, 1991 6. Farris Concrete Co. $279.00 For: Concrete for Inlets - Watson and Cedar 1985 Street Bond Funds Period: Thru March 7, 1991 7. Farris Concrete Co. $116.25 For: Concrete - Watson and Cedar 1985 Street Bond Funds Period: Thru March 4, 1991 8. Texas Contractors Supply $28.92 For: Caution tape and Motor Mix - Watson 1985 Street Bond Funds Period: March 1 - March 4, 1991 I 11 A ALLEN CITY COUNCIL REGULAR SESSION MARCH 21, 1991 PAGE 4 CONSENT AGENDA (Cont'd) (Agenda Item V) 9. NTEC $700.00 For: Rental of Vibratory Pad Foot Compactor 1985 Street Bond Funds Period: Thru February 11, 1991 10. Industrial International, Inc. $9.40 For: Compression Couplings - Watson and Cedar 1985 Street Bond Funds Period: Thru March 4, 1991 11. RMG Consultants, Inc. $1,325.00 For: Consulting Services - Library Automation 1985 Library Bond Funds Period: Thru February 1991 12. Stoddard Enterprises $1,375.00 For: Crack Sealant 1985 Street Bond Funds Period: February 11 - March 4, 1991 13. Malcolite Corporation $374.40 For: Light Fixtures - Old Library 1985 Interest Earned Funds Period: Thru February 25, 1991 14. Alpha -Omega Floors, Inc. $1,692.00 For: Carpeting - Old Library 1985 Interest Earned Funds Period: Thru March 5, 1991 15. Paint Systems $1,775.00 For: Exterior Painting - Old Library 1985 Interest Earned Funds Period: Thru February 28, 1991 16. Prime Equipment $198.00 For: Rent Compressor for Crack Sealant 1985 Street Bond Funds Period: February 11 - 22, 1991 17. Farris Concrete $232.50 For: Concrete - Watson and Cedar 1985 Street Bond Funds Period: Thru March 12, 1991 ALLEN CITY COUNCIL REGULAR SESSION MARCH 21, 1991 PAGE 5 CONSENT AGENDA (Cont'd) (Agenda Item V) 18. Stoddard Enterprises $825.00 For: Crack Sealant and Asphalt Overlay 1985 Street Bond Funds Period: Thru March 13, 1991 C. Schedule of Taxes Receivable as of February 28, 1991. The motion carried. End of Consent Agenda Citizens' Comments (Agenda Item VI) There were no citizens' comments during the regular meeting. Approve a Process for Naming of Allen Special Use Facility (Agenda Item VII) Ed Voss, Parks and Recreation Program Coordinator, discussed naming of the Allen Special Use Facility. The City completed the acquisition of the Texins Rod and Gun Club December 21, 1990. At their most recent meeting, the Parks and Recreation Board unanimously voted that staff proceed with Council approval to conduct a city-wide "Name the Park" contest. The contest guidelines will be published in the Summertime Brochure with a mid -summer deadline for submission. Staff will invite a variety of people to serve on a committee to evaluate and recommend a name for the facility. The guidelines for naming this facility are laid out in Resolution No. 874-9-88(R). MOTION: Upon a motion made by Councilwoman Christakos and seconded by Councilman Fyke, the Council voted five (5) for and none (0) opposed to authorize staff to work with the Park Board to develop a broad-based community plan to name the new Special Use Facility and bring back that plan to Council for final review and approval. The motion carried. Award Bid for Replacement Vehicle for Parka and Recreation Department (Agenda Item VIII) Ed Voss, Parks and Recreation Program Coordinator, discussed this item with the Council. At their February 7, 1991 meeting, Council authorized staff to advertise and accept bids for a full-size pickup truck to be used by the horticulture crew. Two bids were received. Staff recommends the purchase of a Ford F150, including Alternate 5, extended warranty, for a total cost of $9,538.00 which is within the budget of $10,000 set by Council. Staff had originally recommended the inclusion of air conditioning, Alternate 4, for $685.00 and no extended warranty A ALLEN CITY COUNCIL REGULAR SESSION MARCH 21, 1991 PAGE 6 Award Bid for Replacement Vehicle for Parks and Recreation Department (Agenda Item VIII) MOTION: Upon a motion made by Councilman Fyke and seconded by Councilman Nichols, the Council voted five (5) for and none (0) opposed to authorize the purchase of a Ford F150, full sized pickup truck, from Bob Tomes Ford for a price of $9,538.00 which includes Alternate 5, extended warranty, six year, 50,000 miles. The motion carried. Consider Items Related to Spring Planning Session (Agenda Item IX) This year the Spring Planning Session will be consisting of a strategic planning process and will identify the issues facing the organization that are critical on a short-term as well as a long-term basis. This strategic planning system will more effectively support the upcoming budget preparation process than in years past. The Spring Planning Session will be held on Friday, April 5, beginning at 12:00 noon to 5:45 p.m. and again on Saturday, April 6, beginning at 8:00 a. m. through 5:30 p. m. It will be held in the Library meeting room and all those candidates who are interested are invited to attend. This is an open meeting and anyone in the city is welcome to attend. There was no action taken on this item. Consider Capital Improvement Projects for Fiscal Year 1990-91 Using Remaining Bond Funds (Agenda Item X) There are no Capital Improvement Projects for FY 1990-91 under consideration at this time. Other Business: Calendar (Agenda Item XI -A) The Development Subcommittee scheduled for March 27, 1991, will be devoted entirely to the McKinney airport expansion project. An Economic Development Subcommittee has been scheduled for Wednesday, April 3, 7:30 p.m. A Finance/Administration Committee meeting has been scheduled for April 16, 1991, 7:00 p.m. regarding cable tv. arterly Workshop Session (Agenda Item XI -B) Minutes of the last Quarterly Workshop Session were distributed to the Council. A minor change was made on page two, indicating landscaping at Allen Civic Plaza. MOTION: Upon a motion made by Mayor Pro Tem Womack and seconded by Councilwoman Christakos, the Council voted five (5) for and none (0) opposed to approve the minutes of the Quarterly Subcommittee Workshop held on March 14, 1991. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION MARCH 21, 1991 PAGE 7 Committee Reports (Agenda Item XI -C) • Development: Will be meeting on April 9, regarding 2170 East. • Services: Discussions are being held regarding library meeting hours. • Finance/Administration: Discussions are being held regarding the Spring Planning Session and cable tv. • Economic Development: None • Mayor's Committee: Letters are being sent to individuals regarding certain legislation. This week three letters were sent, under the initiation of the City Secretary, regarding election items. A letter also has been prepared for signature regarding contract of wages for fire and police. Items of Interest (Agenda Item XI -D) • City Secretary, Judy Morrison, noted the candidates in Place No. 1 are Rex Womack and Kevin Lilly. Place No. 3: David Bishop DDS, Steve Allen, Jim Pendleton, Bob Butcher and Noel Crume. Place No. 5: Alan Fyke and Stephen G. Terrell. She also indicated a drawing would be held with regard to places on the ballot. i • Mickey Christakos informed the Council that she would like to volunteer to represent the city on the Collin County Fourth of July Celebration Committee. They will be holding a meeting on March 27, which she will attend. • Candidates will receive information regarding the Spring Planning Session from the City Manager's office. • With regard to recent statistics regarding crime in the area, the Allen Police and Fire Departments were complimented on their service to the citizens of Allen. Adjourn (Agenda Item XII) MOTION: Upon a motion made by Councilman Nichols and seconded by Councilwoman Christakos, the Council voted five (5) for and none (0) opposed to adjourn the regular session of the Allen City Council at 8:30 p.m., on Thursday, March 21, 1991. The motion carried. A ALLEN CITY COUNCIL REGULAR SESSION MARCH 21, 1991 PAGE 9 These minutes approved on the 4th day of April, 1991. ATTEST: Jug Mo on, CITY SECRETARY 11 u I APPROVED: Farmer, MAYOR