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HomeMy WebLinkAboutMin - City Council - 1991 - 04/04 - RegularI ALLEN CITY COUNCIL REGULAR MEETING APRIL 4, 1991 Present: Joe Farmer, Mayor Council Members: Rex Womack, Mayor Pro Tem Mickey Christakos Bobby Glass Mike Nichols Alan Fyke Gary Edstrom City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary Joel Blaylock, Substance Abuse Prevention Coordinator Barbara Buehler, Library Director Richard Carroll, Chief of Police Ron Gentry, Fire Chief Bill Petty, Director of Community Development David Pitstick, Economic Development Coordinator Rhoda Savage, Director of Parks and Recreation Charlotte Smith, Finance Director Michael Stanger, Assistant to City Manager Dave Whitehead, Director of Public Works Others Present: Ronald C. Simpson, Facilitator WORKSHOP TO PREPARE FOR SPRING PLANNING SESSION - 6:00 P.M. The Workshop to Prepare for Spring Planning Session began at 6:05 p.m. on Thursday, April 4, 1991, in the Break/Lunch Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Mayor Farmer welcomed everyone to the Workshop Session and indicated that Ronald Simpson would be facilitating the Spring Planning Session. Mr. Simpson has experience in administering a wide variety of educational programs, staff development, public relations, federal programs, curricular development and special education. He also exhibits strong skills in communication and presentation of new ideas, concepts and strategies to improve instructional delivery at all levels. ALLEN CITY COUNCIL WORKSHOP TO PREPARE FOR SPRING PLANNING SESSION APRIL 4, 1991 PAGE 2 Jon McCarty, City Manager, indicated that the session this evening would be a prelude to the next day and a half Spring Planning Session. Many of the council candidates, press and other interested citizens may be available to view the session. Staff and Council will be participating with the facilitator on discussion items. The Mission Statement and the prioritizing of the issues presented by department heads will be the final responsibility of the Council. Mr. Simpson will be encouraging the participation of everyone involved in each of the sessions. Mr. Simpson discussed the topic of Vision. It was suggested that vision may be a picture -perfect image, an opportunity to do a long- range plan. It may be a desire to see beyond the current state. It may be able to see all the pieces of the puzzle and how they fit together, to see beyond the obvious. Vision means many things to many people. Mr. Simpson also discussed the ground rules. The process will require active participation. It will require that everyone be punctual and remain on schedule and that everyone feels free to move about and do what they need to do. It is a smoke-free environment so there will be no smoking in the building. He did encourage everyone to dress comfortably. Mr. Simpson discussed premises regarding people: (1) people are our most valuable resource, (2) people's thinking capability is generally under-utilized, (3) most people want to contribute to their capability but are often restricted by real or perceived job boundaries and work conditions, (4) people do their best in an environment of mutual confidence and trust, (5) group thinking is generally better than individual thinking, Synergism; that's thinking collectively --synergism, (6) people do well as individuals and as a team if organizational purpose is well-defined, their function is understood and a meaningful work environment is provided. The basic assumption about employees is that employees are intelligent, creative, well-meaning individuals who are capable of making significant contributions to organizational objectives when each: • Learns and understands more about the total City operation and the specific needs of his and her own department • Can relate his or her activity to the total operation and how that input can make a difference in organizational success • Can participate by contributing ideas and skills in a way that utilizes his or her own potential • Can feel ownership in the municipal process • Has the opportunity to develop new skills to increase his or her contribution to the success of the municipal process • Can work with respect, cooperation and in harmony with others to enjoy the multiplier (synergy) of teamwork in achieving defined objectives Ultimately, any organization's success is dependent upon the quality of thought individual members develop and apply to their work. It is also dependent upon the integration of this quality thought throughout the organization and the ability and willingness of each member of the organization to contribute to the development of group thinking and group actions in alignment with commonly held principles that continually extend performance. -A h A:l;go) YWiKf1I YNI WORKSHOP TO PREPARE FOR SPRING PLANNING SESSION APRIL 4, 1991 PAGE 3 The systems framework is an orderly method for gathering information about an issue, while at the same time engages people in a process to expand or develop their thinking about that issue more than they might normally do. It is inductive in nature and is capable of providing the structure for a concept statement. The system framework consists of five elements: Experiences, improvements, barriers, overcoming barriers, and payoffs. The systems framework will consist of excellent statements that should be irrefutable in logic at any level of the organization, stimulate thinking, motivate toward desired behavior and to contain an improvement gradient or potential. The prioritization process will consist of the following: • Review the mission critical issues • Silent generation of priorities • Round-robin recording and numbering of priorities • Discussion for clarification of the issues • Preliminary priority ranking of the issues • Discussion of the preliminary ranking • Final consensus Everyone will take part in the ranking but Council will have the final say. Michael Stanger, Assistant to the City Manager, informed the Council that this process is desired to produce change; therefore, the issues that the department heads have proposed have an element of change as the basis for their issues. Mr. Stanger distributed the issues proposed by the department heads to Council and Staff. There will be others distributed tomorrow. With no further discussion on the agenda, the workshop session of the Allen City Council was adjourned at 7:35 p.m. on Thursday, April 4, 1991. REGULAR SESSION - 7:30 P.M. With a quorum of the Council Members present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:40 p.m. on Thursday, April 4, 1991, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item V) MOTION: Upon a motion made by Councilman Fyke and seconded by Councilwoman Christakos, the Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of City Council Minutes of March 21, 1991 - Regular Session. 0 I ALLEN CITY COUNCIL REGULAR SESSION APRIL 4, 1991 PAGE 4 B. Authorize city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Schneider/Long $600.00 For: Backhoe rental - Watson and Cedar 1985 Street Bond Funds Period: Thru March 22, 1991 2. Clifford E. Fogus Company $20,122.20 For: Construction - City of Allen Cemetery Interest Bond Funds Period: Thru March 25, 1991 3. Stoddard Enterprises $550.00 For: Crack sealant - street overlay 1985 Street Bond Funds Period: Thru March 21, 1991 4. Texas Contractor's Supply $69.00 For: Rebar - Watson and Cedar 1985 Street Bond Funds Period: Thru March 18, 1991 S. Farris Concrete Company $441.75 For: Concrete work - Watson and Cedar inlets 1985 Street Bond Funds Period: March 18 & 20, 1991 6. Carson Carriers $464.34 For: Transporting recycler from Allen to Wylie 1985 Street Bond Funds Period: Thru March 19, 1991 7. Strewn Rental $496.95 For: Rental of 6 ton rachet hoist and towable air compressor for crack sealant 1985 Street Bond Funds Period: Thru March 6, 1991 8. Blaney Meadows Landscape Company $400.00 For: Construction inspection for City of Allen Cemetery Interest Bond Funds Period: Thru March 1991 ALLEN CITY COUNCIL REGULAR SESSION APRIL 4, 1991 PAGE 5 C. Ordinance No. 1028-4-91: An Ordinance of the City Council of the City of Allen, Collin County, Texas, Amending Section III of Ordinance No. 410-9-82 of the City of Allen, Texas; Approving and Adopting Ambulance Service Fees for Resident and Non-resident Users; and Providing for an Effective Date. The motion carried. End of Consent Agenda L CONSENT AGENDA (Cont'd) (Agenda Item V) 9. Texas Contractor's Supply $48.60 For: Rebar - Watson and Cedar 1985 Street Bond Funds Period: Thru March 20, 1991 10. Farris Concrete $418.50 For: Concrete - Watson and Cedar 1985 Street Bond Funds Period: Thru March 25, 1991 11. Joe Hix Co., Inc. $6,644.76 For: Truck, backhoe rental and materials - Watson and Cedar 1985 Street Bond Funds Period: Thru March 1991 12. Texas Contractor's Supply $36.34 For: Rebar and expansion joint - Watson and Cedar 1985 Street Bond Funds Period: Thru March 25, 1991 13. Donald Horne dba HCI $3,719.61 For: Concrete headwalls and retaining walls - Keith and Watson 1985 Street Bond Funds Period: Thru February 1991 14. Payless Cashways $29.80 For: Lumber - Watson Drive 1985 Street Bond Funds Period: Thru March 18, 1991 C. Ordinance No. 1028-4-91: An Ordinance of the City Council of the City of Allen, Collin County, Texas, Amending Section III of Ordinance No. 410-9-82 of the City of Allen, Texas; Approving and Adopting Ambulance Service Fees for Resident and Non-resident Users; and Providing for an Effective Date. The motion carried. End of Consent Agenda L ALLEN CITY COUNCIL REGULAR SESSION APRIL 4, 1991 Citizens' Comments PAGE 8 (Agenda Item III) E. T. Boon representing the Allen Masons spoke before the Council. The Allen Masons were chartered in 1978, in the City of Allen. They have not been outside their meeting amain their dress (aprons) until this time. Mr. Boon introduced Bob Dillard, who has affiliations with the Region 10 Service Center Board of Director, the Masons, and many other prestigious organizations in Dallas. Mr. Dillard made a special presentation to Mayor Farmer, the first of its kind in the City of Allen, and one of the first to be presented in the entire state of Texas. This award was the Community Builders Award. This award is presented to the individual who exemplifies the building of the community, someone who spends an enormous amount of time working with, helping, aiding, and developing the community. Mayor Farmer thanked Mr. Dillard and the Allen Mason's community and indicated that Mr. Dillard himself is a giant in the metroplex and he is fortunate to have known the individual. He will dearly treasure this award and again thanked everyone for the opportunity to receive it. Approve the Park Master Plan for Allen Special Use Facility (Agenda Item IV) Rhoda Savage, Director of Parks and Recreation, discussed the background of the purchase of the Special Use Facility. Four years ago, the City of Allen was awarded a grant with which to purchase the facility. Since that time, one extension has been granted the City. Last December the property was actually purchased from Texins Rod and Gun Club. Another extension has been granted to authorize the development phase of the property. Recently, Carter and Burgess was chosen as the design consultant for the property. Miss Savage submitted a plan showing the obligations of the consultant in the following manner: • May 16 - Submit Plans and specifications to the Texas Parks and Wildlife Department for approval. • June 20 - Initiate the bid process. • August 8 - Execute a contract for construction. • August 19 - Begin Construction The consultants have worked with many different documents in order to complete their contract specifications. They have studied the Comprehensive Plan, the Comprehensive Plan Survey, the Linear Greenbelt Study, grant qualifications, and have worked directly with the Park Board prior to presentation of the Master Plan to Council. The Park Board had addressed certain issues such as fencing, traffic flow, facility use, ball field use, creek corridors and the large bore. The also evaluated the concepts of public safety, maintenance, preservation, water conservation, open spaces, water masses, creek corridors, public access, natural elements, recreational opportunities and aesthetics. Carter and Burgess representatives, Larry O'Flinn, Project Manager, and Lloyd Lentz, Project Landscape Architect, were available for discussion of the Master Plan. Mr. O'Flinn commented on the uniqueness of this particular facility. The lakes were one of the main �+ items of Focus in this particular site. It was imperative to keep the area as natural and ■L organic as possible The lower lake seems to be spring fed; however, the middle lake will ALLEN CITY COUNCIL REGULAR SESSION APRIL 4, 1991 PAGE 7 Approve the Park Mester Plan for Allen Special Use Facility (C 'd) (Agenda Item IV) need to be dredged in order to provide a year-round fishing and recreational lake. The upper lake will be used as a sedimentary catch for the middle lake. A wen may need to be drilled in order to ensure the lakes remain at a proper water level throughout the year. Mr. O'Flinn also discussed the vehicular and pedestrian access to the Special Use Facility. There will be vehicular access off Bethany Road and Allen Heights Drive. The remainder of the park will be accessible only by foot traffic. Mr. O'Flinn discussed park structures. A primary park structure will be located in an open area with restrooms overlooking the lakes. There will be a secondary park structure which will be an open pavilion with restrooms overlooking the garden area. A picnic pavilion will be overlooking the fishing lake and will be used primarily for picnics. A split -rail -type fence will be placed along the perimeter of the park along Allen Heights Drive and Bethany Road. Mr. O'Flinn discussed the bore area and the use of this area as a Great Lawn. Vehicles driving along Bethany will be able to view the beauty of the park and lakes looking across the expansive Great Lawn area. They will be able to participate in an exciting experience including the Amphitheater area. The creek will be expanded into a garden atmosphere, providing a tranquil, intimate and personal atmosphere. Another area win be devoted to native prairie land. The park is anticipated to be a low maintenance area with possible short-term irrigation to establish vegetation. where large trees are available, flood lighting will be installed at the tops of the trees to provide a soft, overcast lighting, otherwise pole lighting will be used for security purposes. Items of the Master Plan, to be approved by Council at this time, include the following: • The concept of the parking areas, providing no vehicular circulation throughout the park. • The second body of water to be used as a viable fishing lake with the first body of water being used as a sedimentary pond. • Open meadow areas, low maintenance vegetation, to be used as much as possible. The bore area to be used and accentuated as a site of itself. • Perimeter of the park is to provide an open, free feeling for the citizens with a low protective fence with the understanding that the north and east boundaries of the park will be attended to with the citizens of Allen in mind. • The Maintenance Service Center, at this point, will not be included as a service center for the entire City until at some later date this item will be reconsidered. ALLEN CITY COUNCIL REGULAR SESSION APRIL 4, 1991 PAGE 8 Approve the Park Master Plan for Allen Special Use Facility (C 1d) (Agenda Item IV) • No dollar values are approved on any items at this time. • The playground is viewed as a passive area; however, the ball fields are not viewed as such, at this time. • The use of a temporary irrigation concept. • The concept of two clustered picnicking areas. MOTION: Upon a motion made by Mayor Pro Tem Womack and seconded by Councilman Edstrom, the Council voted seven (7) for and none (0) opposed to approve the Master Plan as previously specified for the Allen Special Use Facility. The motion carried. The mayor assigned the Development Committee to review and approve Phase One of the development plan. The mayor made the assignment and clearly explained that no further Council action would be needed prior to the submission of bid documents. Approve a Process for Naming the Allen Special Use Facility (Agenda Item V) Rhoda Savage, Parks and Recreation Director, discussed the process for naming the Allen Special Use Facility. This would not be a contest, per se, but merely a park naming campaign Staff will solicit input from the public to name the newly acquired park. Advertisement through the local newspaper, local businesses, and Summertimes Brochure, will be utilized to generate the public's enthusiasm. A set of criteria will be followed. This criteria is set forth in Resolution 874-9-88(R) which states, "Proposed names for a park should have a relevance to one or more of the following guidelines: Geographical or physical features, historical features or significance, individuals who have made significant contributions to the community." The deadline for submitting proposals from the public will be Friday, July 19, 1991, 5:00 P.M. City Staff will preview the nominations to make sure all criteria have been met. The Parks and Recreation Board, at this time, will evaluate all nominations with a specified set of criteria to submit the top three choices to the City Council for final approval. This will take place on August 15, 1991. The person submitting the winning name will be invited to the parks grand opening ceremonies and provided appropriate recognition in February 1992. MOTION: Upon a motion made by Councilman Glass and seconded by Mayor Pro Tem Womack, the Council voted seven (7) for and none (0) opposed to authorize staff to solicit input from the public and approve the total process for naming the Special Use Facility. The motion carried. A I I ALLEN CITY COUNCIL REGULAR SESSION APRIL 4, 1991 PAGE 9 Accept Resignation of Stephen V. Allen from Development Impact Advisory Commission (Agenda Item VI) Due to the intention of Stephen V. Allen to seek Place No. 3 on the Allen City Council, he submitted a letter of resignation from the Development Impact Fee Advisory Committee. Council has agreed to leave his place open on the Board until after Council elections. MOTION: Upon a motion made by Mayor Pro Tem Womack and seconded by Councilman Fyke, the Council voted seven (7) for and none (0) opposed to accept the resignation of Stephen V. Allen from Place No. 3 of the Development Impact Fee Advisory Committee. The motion carried. Legislative Update (Agenda Item VII) Michael Stanger, Assistant to the City Manager, reported that all bills that had been previously reported on are virtually unchanged at this time. A letter has been prepared for the Mayor's signature with regard to a one cent sales tax increase on cigarettes. The revenues from this tax would be used for park fund grants. Since there was not full Council support of this item, further review of this particular bill will take place and will be reported to the Council at a future date. There was no action taken on this item. Consider Capital Improvement Projects for Fiscal Year 1990-91 Using Remaining Bond Funds (Agenda Item VIII) Discussion was held regarding the update of the general obligation bond fund interest allocation chart that is distributed to the Council on a regular basis. It was also suggested that this item be removed as a regular item on the agenda and appear under the other business item on a monthly basis. There was no action taken on this item. Other Business: Spring Planning Session (Agenda Item IX -A) The Spring Planning Session will be held beginning Friday at 12:00 noon at El Rio restaurant in Allen and will continue through Saturday afternoon, around 6:00 P.M. Proposed County Constitutional Plaza (Agenda Item IX -B) This item regarding the Constitutional Plaza is an information item for each of the Council members who might like to contribute funds for this project is encouraged to do so. Also, if anyone knows another individual in the City or otherwise who might be interested to contribute to the Living Legacy Tour Project, please encourage them to do so. Calendar (Agenda Item IX -C) There were no additions to the calendar. A ALLEN CITY COUNCIL REGULAR SESSION APRIL 4, 1991 PAGE 10 Committee Reports (Agenda Item IX -D) • Development: A meeting held last week highlighted the expansion of the McKinney Airport and the impact that it will have on the City of Allen. It appears the impact for Allen would be user -positive. • Services: A meeting has been scheduled to discuss the topic of substance abuse in Allen. • Finance/Administration: April 8 Joint tax office meeting April 9 Interviews for Board and Commission openings April 16 Cable TV meeting • Economic Development: A meeting was held last week with Michael Levinston who works with financing alternatives to help broaden the City's knowledge on use of these particular items. The job goals of the Economic Development Coordinator were also reviewed. The Economic Development Fact Book is nearing completion. Items of Interest (Agenda Item IX -E) The Council congratulated the Mayor on his prestigious award this evening. Executive Session (Agenda Item X) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Sections 2(g), the Allen City Council convened into Executive Session at 10:10 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to personnel. The Executive Session was adjourned at 10:30 p.m. Reconvene (Agenda Item XI) The Allen City Council reconvened into regular session at 10:31 p. m. on Thursday, April 4, 1991, in the Council Chambers of the Allen Municipal Annex. There was no action taken on items discussed during the Executive Session. Adiourn (Agenda Item XII) MOTION: Upon a motion made by Mayor Pro Tem Womack and seconded by Councilman Fyke, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 10:31 p.m., on Thursday, April 4, 1991. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION APRIL 4, 1991 PAGE 11 These minutes approved on the 18th day of April, 1991. ATTEST: J y Mo 'son, CITY SECRETARY A APPROVED: X- 9CP eeti Farmer, MAYOR