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HomeMy WebLinkAboutMin - City Council - 1991 - 09/19 - RegularA ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 19, 1991 Present: Joe Farmer, Mayor (arrived at 8:10 p.m.) Councilmembers Kevin Lilly Mickey Christakos David Bishop Mike Nichols Steve Terrell Gary Edstrom, Mayor Pro Tem City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Councilmembers present, the workshop session of the Allen City Council was called to order by Mayor Pro Tem Edstrom at 6:47 p.m. on Thursday, September 19, 1991, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Pro Tem Gary Edstrom began the review of the Consent Agenda items. Council discussed the new format for the tax report. The remaining balance of the summary of prior years delinquent taxes is the result of the July 31 balance on the Schedule of Taxes receivable for years 1986 and prior, 1987, 1988, 1989 and 1990. A question was raised regarding the McDermott Drive Joint Venture and Raintree Estates. The Council would like a report from Linda Engle regarding expectation of payment on these properties at an upcoming council meeting. Mayor Pro Tem Gary Edstrom reviewed Agenda Item VI, Citizen's Comments. City Secretary, Judy Morrison, informed the Council she was expecting two fourth grade classes from Vaughan Elementary School to be present for tonight's meeting. There was also reason to believe we may have a citizen to comment on the solid waste issue. Mayor Pro Tem Gary Edstrom reviewed Agenda Item VII, Consider Dedication of Floodplain on Property Located at the Southwest Corner of the Intersection at FM 2170 and State Highway 5. This property will be donated to the City and Council was asked to accept this property as part of the floodplain plan. ALLEN CITY COUNCIL WORKSHOP SESSION SEPTEMBER 19, 1991 PAGE 2 Mayor Pro Tem Gary Edstrom reviewed Agenda Item VIII, Consider Options with Respect to Solid Waste Contract. The Services Subcommittee has met to review the issue of "bidding" versus "not bidding." The Committee concluded that it would be to the City's best interest to negotiate the contract rather than go out for bids. Although the City is interested in receiving the lowest possible rate, the City is also very interested in the quality of service that can be achieved at a competitive rate. That aspect can be achieved much more readily in a negotiating process; whereas, a bid process does not delineate the service quality as readily. Michael Stanger, Assistant to the City Manager, distributed information regarding residential trash collection rates in neighboring cities. The items that would negotiated with BFI would be (1) term, (2) new service that would include recycling and (3) rates. An approximate rate at this time for curbside recycling would be an additional $1.75 to the current solid waste collection rate. This agenda item is seeking Council's authorization to staff and the Services Subcommittee to negotiate the contract with BFI with the understanding if negotiations break down, staff will come back to Council for authorization to bid the project. It was felt that more information should have been included in the agenda packet at this time so Council could have more readily reviewed the information and been able to make a better decision at this time. It was also felt that the City of Allen, in negotiating the contract, needs to be aware of "perks" that may be available from BFI for curbside recycling. With no further discussion on the agenda, the workshop session of the Allen City Council was adjourned at 7:30 p.m. on Thursday, September 19, 1991. REGULAR SESSION - 7:30 P.M. With a quorum of the Councilmembers present, the regular session of the Allen City Council was called to order by Mayor Pro Tem Edstrom at 7:35 p.m. on Thursday, September 19, 1991, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item V) MOTION: Upon a motion made by Councilmember Bishop and seconded by Councilmember Terrell, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approve Minutes of August 29, 1991, Special Called Workshop on Economic Development Funding. B. Approve Minutes of September 5, 1991, Regular Meeting. C. Tax Report. C I ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 19, 1991 PAGE 3 D. Approve a Resolution Authorizing Removal of Delinquent Taxes on Real Property that has been Delinquent for more than 20 Years and on Personal Property that has been Delinquent for more than 10 years as Required by Senate Bill 772. Resolution No. 1050-9-91(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing the Removal of Delinquent Taxes for the Tax Rolls on Real Property that has been Delinquent for more than 20 Years and on Personal Property that has been Delinquent for more than 10 Years as Required by Senate Bill 772. The motion carried. Citizen's Comments There were no citizen's comments. Consider Dedication of Floodplain on Property Located at the Southwest Corner of the Intersection at FM 2170 and State Highway 5 (Agenda Item VI) (Agenda Item VII) Rhoda Savage, Parks and Recreation Director, explained the value of floodplains along the creek corridors and how eventually those creek corridors will connect to the entire park system throughout the City of Allen. This particular dedication of floodplain is at the southwest corner of McDermott and State Highway 5 and is a major link for the linear park system. The property to be dedicated is 1+ acres of land. MOTION: Upon a motion made by Councihnember Lilly and seconded by Councilmember Bishop, the Council voted six (6) for and none (0) opposed that Council accept the floodplain dedication along Cottonwood Creek between Highway 5 and FM 2170 as a major link for the linear park system in the City of Allen, according to staff and park board recommendation. The motion carried. Consider Options with Respect to Solid Waste Contract (Agenda Item VIII) Michael Stanger, Assistant to the City Manager, indicated that our current trash collection contract with BFI expires January 1, 1992. Information was distributed to the Council regarding residential trash collection rates in neighboring cities. The Council had expressed agreement with the long range principles of vision which called for city leadership, a local solid waste management plan, voluntary curbside recycling, privatized operations, a self-supporting solid waste fund, and competitive rates. Since quality of service is a primary concern to the citizens of Allen along with competitive pricing, Michael Stanger asked the Council for authorization of staff and Services Subcommittee to negotiate a contract with BFI for our present services and future services to possibly include curb side recycling. Services Subcommittee emphasized the need to negotiate these services as soon as possible. I I I ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 19, 1991 PAGE 4 MOTION: Upon a motion made by Councilmember Christakos and seconded by Councilme- mber Bishop, the Council voted five (5) for, one (1) abstention with Councilmember Lilly casting the abstention vote, and none (0) opposed to authorize staff, working with the Services Subcommittee, to begin negotia- tions with BFI for present services and the prospect of curbside recycling, and if an equitable contract cannot be negotiated, the staff and Services Subcommittee will return to Council for authorization to go out to bid on these services, in accordance with staff and Services Subcommittee recommendation. The motion carried. Other Business: CIDP Sessions (Agenda Item IX -A) Jon McCarty, City Manager, discussed the citizen interaction sessions which have been held at four elementary schools to this date. The audience was encouraged to attend the final meeting which will be held on Monday, September 23, at Story Elementary School. Calendar (Agenda Item IX -B) October 8 Economic Development Committee Meeting beginning at 7:00 p. m. at the Police and Courts Building Subcommittee Reports (Agenda Item IX -C) Finance / Administration Interviews were held this week for all board candidates. Services • Review library fees • Goals and objectives for Substance Abuse Prevention Office • EMS service for Fairview • Solid waste issue • Billiard ordinance Economic Development 1/2 cent sales tax review Development None Items of Interest (Agenda Item IX -D) BFI encouraged all those who were interested to view a new recycling truck which was at the parking lot this evening. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 19, 1991 PAGE 5 David Pitstick distributed information regarding passing a sales tax referendum for economic development and how Texas cities organize and use sales tax revenues for economic development. Council took afifteen minute break. Executive Session (Agenda Item X)) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Sections 2(e, f & g), the Allen City Council convened into Executive Session at 8:05 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to personnel. The Executive Session was adjourned at 11:27 p.m. Reconvene and Consider Action on Items Discussed During Executive Session (Agenda Item XI) The Allen City Council reconvened into regular session at 11:27 p. m. on Thursday, September 19, 1991, in the Council Chambers of the Allen Municipal Annex. A. Council Employee Evaluations. None. B. Appointments to Boards and Commissions. Councilmember Nichols placed the following names as a slate of nominations for the specific places on the city boards: Board of Adjustment Place No. 1 - Galen Clay Place No. 3 - Bill Roberge Place No. 5 - Ed Terrell Sign Control Board Place No. 1 - Terri Hall Place No. 3 - Randall Leverett Place No. 5 - George Smyser Parks and Recreation Board Place No. 2 - James Waldbauer Place No. 4 _ Deby Chappell Place No. 6 Lonnie Thomas All terms will expire September 30, 1993 ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 19, 1991 PAGE 6 MOTION: Upon a motion made by Councilmember Terrell and seconded by Councilmember Bishop, the Council voted seven (7) for and none (0) opposed that the nominations cease and that the slate of individuals previously nominated be appointed by acclamation to the designated places on the Board of Adjustment, Sign Control Board and Parks and Recreation Board respectively. The motion carried. C. Nomination to Central Appraisal District Board of Directors. The City of Allen was informed by the Central Appraisal District of Collin County that nominations were needed for the upcoming board elections. All nominations are due in resolution form to the Chief Appraiser by October 15, 1991. The five members of the board of directors are elected for two year terms all at the same time. This term would begin January 1, 1992. Resolution No. 1051-9-91(R): AResolutionof the City Council the City of Allen, Collin County, Teles, Placing in Nomination Donald P. Rodenbaugh of 609 Bush Drive, Allen, Texas for a Position on the Board of Directors of the Central Appraisal District of Collin 1 County, Texas. MOTION: Upon a motion made by Councilmember Christakos and seconded by Council - member Bishop, the Council voted seven (7) for and none (0) opposed to approve Resolution No. 1051-9-91(R) placing in nomination Donald P. Rodenbaugh of 609 Bush Drive, for a position on the Board of Directors of the Central Appraisal District of Collin County, Texas. The motion carried. Adiourn (Agenda Item XII)) MOTION: Upon a motion made by Councilmember Christakos and seconded by Council - member Lilly, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 11:35 p.m., on Thursday, September 19, 1991. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 19, 1991 PAGE 7 These minutes approved on the 3rd day of October , 1991. ATTEST: C }ri4% 1c � a-�n�-- du' Morri n, CITY SECRETARY 11 APPROVED: %4eNs'ow� Farmer, MAYOR