HomeMy WebLinkAboutMin - City Council - 1992 - 03/11 - WorkshopI
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ALLEN CITY COUNCIL
SPECIAL CALLED WORKSHOP
ECONOMIC DEVELOPMENT BOARD OF DIRECTORS
MARCH 11, 1992
Present:
Joe Farmer, Mayor
Councilmembers
Kevin Lilly
Mickey Christakos
David Bishop
Mike Nichols
Steve Terrell
Gary Edstrom, Mayor Pro Tem
City Staff:
Jon McCarty, City Manager
Judy Morrison, City Secretary
David Pitstick, Economic Development Coordinator
WORKSHOP SESSION - 6:30 P.M.
The Council enjoyed dinner prior to the workshop session. With a quorum of the
Councilmembers present, the special called workshop session of the Allen City Council and
Economic Development Board was called to order by Mayor Farmer at 6:30 p.m. on
Wednesday, March 11, 1992, in the Council Chamber of the Allen Municipal Annex, One
Butler Circle, Allen, Texas.
Discuss Items Related to the Operation of
Economic Development Board of Directors
(Agenda Item II)
Since the 1/2@ sales tax election passage, certain steps need to be accomplished, one
of which is the appointment of a Board of Directors for the Allen Economic Development
Corporation. The Council has a desire to establish some rules for use by the Board in
development of their by-laws. Proposed operating guidelines were presented to the
Council. Clarification will be sought regarding the relationship between the Council and
the Board, the Board and Staff, and the Board and each other. Other information to be
considered is information taken from the CIIP meetings and impressions left with the
general citizens prior to the 1/2t sales tax election.
Discussion was held regarding the "Allen Design" as presented by the Council and
actual state legislation.
ALLEN CITY COUNCIL
WORKSHOP SESSION
MARCH 11, 1992 PAGE 2
Council reviewed the list of issues presented in the "Allen Design" and other related
issues affecting operations of the Allen Economic Development Corporation. Discussion was
held regarding the initial corporation board and future boards as they are appointed.
Since the Council took certain ideas to the community prior to the election on this matter,
Council would also like the Economic Development Corporation Board to incorporate certain
of these concepts in the development of their by-laws. It was felt that the Board needed
to feel like they really have the authority to develop these by-laws and that Council would
like certain input with regard to certain understandings presented.
The type of document to be presented to the Board was discussed --whether a
completed by-law document should be presented or only certain "bullet" items should be
presented to the Board for consideration.
Council discussed the initial corporation board. Places 1, 3, and 5 terms will expire
September 30, 1993. Places 2 and 4 will expire September 30, 1992. These first
appointments will not be considered as full-term. Each place will have the opportunity to
serve two full terms. The Board needs to decide whether each place shall retain a
representative of the particular entities now represented.
Discussion was held regarding the present financial commitments by the alliance
members and the need for those commitments to be modified. Presently the split is 50% city,
25% school board, 25% chamber for a total of $80,000. Much discussion was held regarding
the use of tax monies for the administrative function of the Economic Development
Department. It was suggested that $60,000 of the Economic Development Department will
be considered administrative. One-half of that total amount, or $30, 000, will be considered
as administrative fees as required of the City for functioning of the department. The
remaining $30,000 would continue to be split by the triad so that the City of Allen would
provide 50% or $15,000, the school board would provide 25%, or $7,500, and the chamber
would provide 25%, or $7,500, to the administrative costs of the Economic Development
Department.
Discussion was held regarding this funding formula. Other financial obligations to
the Board might need to be assessed by the City for performing special projects directed
by the Board.
Discussion was held regarding the budget to be brought forth from the Economic
Development Department. Council agreed that a single budget would be the best approach
to take at this time. The Board can make recommendations of certain expenditures for
Council approval. The Economic Development Board needs to prepare a budget just like
other Boards and Commissions, but the Economic Development Coordinator and the City will
be responsible for that budget.
Discussion was held regarding certain legal aspects of the formation of this board
and their duties. It was agreed that an attorney needed to be retained for counsel on such
things as bidding procedures, etc.
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ALLEN CITY COUNCIL
WORKSHOP SESSION
MARCH 11, 1992
PAGE 3
Discussion was held regarding the proposed operating guidelines for the Allen
Economic Development Corporation. The City Council will approve the annual budget of
the Economic Development Corporation. The City Council will approve issuance of financial
obligations (such as bonds) for industrial development projects. The City Council will
approve major revisions to the annual budget as recommended by the Economic Development
Corporation Board of Directors to meet the needs of new industrial projects and/or
programs (board is to define the word "major" new industrial projects.)
The City Council will approve special economic development incentives.
CITY COUNCIL AND ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS
City Council
• Approve the annual budget of the Economic Development Corporation.
• Approve a level of approval. Bond issuance to be approved by Council.
• Approve major revisions to the annual budget as recommended by the Economic
Development Corporation Board of Directors to meet the needs of new
j industrial projects and/or programs. Board to define word "major."
• Approve special economic development incentives (tax abatement, waivers to
development and construction fees, cost participation for infrastructure
improvements).
• Participate in community -wide economic development programs including
business development day.
• Declare vacancies and make appointments to the Economic Development
Corporation Board of Directors.
• Approve corporation by-laws.
Board of Directors
• Develop an annual budget.
• Develop an action -plan outlining economic development programs and activities
on an annual basis.
• Assess local industrial programs and projects and pay for or purchase, lease
or loan money for land, buildings and/or equipment and other special
programs to support local industrial development.
Schedule semi-annual meetings with the City Council for updates on economic
development programs.
ALLEN CITY COUNCIL
WORKSHOP SESSION
MARCH 11, 1992 PAGE 4
• Develop quarterly financial reports on project and programs to support local
economic development.
• Develop, and from time to time, recommend revisions to the corporation by-
laws.
• Serve as primary economic development arm of the city.
BOARD OF DIRECTORS AND ECONOMIC DEVELOPMENT STAFF
• Work tasks requiring substantial involvement must be coordinated through the
City Manager/ Economic Development Staff that Staff (Public Works,
Community Development, etc.) be used to support work of Corporation Board.
• Requests for special consultants (other than city staff) be made through
Economic Development Coordinator.
• Make Economic Development Staff aware of current issues and areas of
opportunity of Economic Development importance within community (i. e. areas
of opportunity).
Economic Development Staff
• Produce agendas and minutes for Corporation Board meetings.
• Support Board in their responsibilities to Council (post agendas).
Develop timely analysis of proposed uses of Economic Development funds.
MEMBERS OF THE BOARD OF DIRECTORS AND THE ECONOMIC DEVELOPMENT
Members of the Board
• Recognize and commit to work as a team, authority is to Board as a unit and
not to individual members.
• Declare conflict of interest when that occurs (required by state law).
Prepare to do whatever is required to implement the annual work program.
• Corporation Board members must comply with open records and open meetings
act.
• The Corporation Board recognizes the need for staff to be represented in
addressing community economic development activities.
ALLEN CITY COUNCIL
WORKSHOP SESSION
MARCH 11, 1992
PAGE 5
Council requested further consideration on:
• Evaluation of Economic Development Coordinator to be handled by the City
Manager.
• Recognition of the City Charter --Council has direction only of the City
Manager, City Secretary, Municipal Court Judge and City Attorney.
• Board bonding needs to be reviewed prior to implementation.
Items of Interest to the Council (Agenda Item III)
• The City Manager was instructed to contact the State Highway Department
regarding the stop sign at U.S. 75.
• The Mayor related a letter he had received from a resident regarding leash
laws for cats in the City of Allen. The City Manager was instructed to check
other cities regarding such laws.
• Two councilmembers have conflicts with the Spring Planning Session on
Saturday with regard to a Republican convention. The Spring Planning
Session will remain as scheduled.
• Mayor Farmer and Councilmember Nichols may not be present at the next
Council meeting scheduled for March 19.
• Discussion was held regarding the process for investment zones. The
Economic Development Board may want to look at developing an investment
zone prior to a request to avoid laborious procedures. David Pitstick,
Economic Development Coordinator, distributed a schedule to organize and
establish the Allen Alliance Economic Development Corporation revised March
11, 1992.
• Discussion was held regarding the convening of the Policy Oversight
Committee in the near future.
Adiourn
(Agenda Item IV)
MOTION: Upon a motion made by Councilmember Christakos and seconded by
Councilmember Nichols, the Council voted seven (7) for and none (0) opposed
to adjourn the Special Called Workshop of the Allen City Council at 10:53
p.m., on Wednesday, March 11, 1992. The motion carried.
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ALLEN CITY COUNCIL
WORKSHOP SESSION
? MARCH 11, 1992 PAGE 6
These minutes approved on the 19th day of March, 1992.
ATTEST:
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J M , CITY SECRETARY
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APPROVED:
G� F m. MAYOR PRO TEM