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HomeMy WebLinkAboutMin - City Council - 1992 - 07/16 - RegularA ALLEN CITY COUNCIL REGULAR MEETING JULY 16, 1992 Present: Joe Farmer, Mayor Councilmembers: Kevin Lilly, Mayor Pro Tem (absent) Mickey Christakos David Bishop (absent) Mike Nichols Steve Terrell Sharon Hamner City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Councilmembers present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:45 p.m. on Thursday, July 16, 1992, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. He indicated to Council that the Executive Session which was scheduled for 7:10 p.m. will be withdrawn due to a time conflict with the City Attorney. The City Manager brought to the attention of the Council a request for payment of a bill for Collin County consulting services on State Highway 121. Although this item is underbilled, the City Manager is asking for Council's authorization to enter into a contract with Collin County. Each city's cost is based on population at the last census, and this year's annual cost for participation by Allen is $1,071. If Council so chooses, they may ask that this item be removed from the Consent Agenda. Discussion was held regarding Agenda Item VIII, Citizen's Comments. No one was aware of any one who would be present to speak before the Council this evening. C Discussion was held regarding Agenda Item IX, Request to Appear by Linda Caplinger and Others Regarding Use of the Library Meeting Room. Due to recent developments in discussions with the City Manager and other Councilmembers, this item will be withdrawn from the Agenda this evening. There has been further study regarding the ALLEN CITY COUNCIL WORKSHOP SESSION JULY 16, 1992 PAGE 2 Meeting Room Policy for the Library and further refinement will be made to this policy in the future. Staff will look at alternative ways to approach this item and will bring forth information to the Services Subcommittee for their review at a future date. Discussion was held regarding Agenda Item X, Consider Items Related to Senior Citizens Occupying the ASAP Facility. Discussion was held regarding the designated allowed uses for the facility, the budget to upgrade the facility, and the necessity to authorize ASAP to lease future office space. Information will be distributed to Council during the regular meeting delineating budget items to upgrade the building to meet all requirements. Three specific items are to be considered by Council: (1) designation of the Senior Citizens as the primary user of the building, (2) placement of the facility under the Parks and Recreation Department, and (3) make the facility a multi -use purpose facility both in programming and utilization and space. With regard to the multi-purpose use of the building, Staff would work with the Senior Citizens primarily to fit their needs and look at other purposes after the Senior Citizens' needs are met. At this time, a policy would not be written for the facility. At a future date, however, such a policy may become necessary. Joel Blaylock, Substance Abuse Prevention Coordinator, distributed information regarding lease office space that is available in Allen to house the Allen Substance Abuse Prevention (ASAP) office. He indicated that he found a place that would fit their needs and allow for necessary confidentiality. A funding formula will be worked out with the school district regarding the lease space fees. The Chairman of the ASAP Steering ' Committee does support this facility for office use; however, this item has not been reviewed by the entire Board and does not have recommendation from the Board. Discussion was held regarding Agenda Item XI, Consider an Ordinance Providing for Regulations Regulating the Disposal of Sewage and the Use of Public Sewers and Regulating the Discharge of Industrial Waste into the Sanitary Sewer System of the City. Dolan McKnight, North Texas Municipal Water District, will be present for the regular meeting to discuss the regulations for disposal of sewage and the use of public sewers. Discussion was held regarding Agenda Item XII, Other Business, Budget Calendar. The budget calendar was reviewed. Discussion was held regarding Agenda Item XII, Other Business, Calendar. Mayor Farmer indicated that he would not be present at the August 6 meeting. Discussion was held regarding Agenda Item XII, Other Business, Update on Buckingham Polo Estates. Mr. McCarty indicated that a meeting had been held with Buckingham Polo Estates and further information would be available in the future. Discussion was held regarding Agenda Item XII, Other Business, Update on Revenue Bond Sale. A meeting is scheduled for Monday, July 20, at 6:30 p.m. regarding this agenda item and a report will be forthcoming from the Finance/Administration Subcommittee. Discussion was held regarding Agenda Item XII, Other Business, Items of Interest. A representative to the Transportation Council Subcommittee is needed as soon as possible. Sharon Hamner will represent the City of Allen. I ALLEN CITY COUNCIL WORKSHOP SESSION JULY 16, 1992 PAGE 3 Jack Hatchell, Collin County Commissioner, suffered a heart attack recently. Council will send a plant to him along with their best wishes. With no further discussion on the agenda, the workshop session of the Allen City Council was adjourned at 7:32 p.m. on Thursday, July 16, 1992. REGULAR SESSION - 7:30 P.M. With a quorum of the Councilmembers present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:38 p.m. on Thursday, July 16, 1992, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Executive Session (Agenda Item VI) The Executive Session was withdrawn due to a time conflict with the City Attorney. CONSENT AGENDA (Agenda Item VII) MOTION: Upon a motion made by Councilmember Christakos and seconded by Councilmember Nichols, the Council voted five (5) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approve Minutes of July 2, 1992, Regular Meeting. B. Authorize city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Collin County $ 1,071.00 For: City's Share of Consulting Services on SH 121 Interest Earned Bond Funds Period: Feb. 1. 1992 - Jan. 31. 1993 Council authorized the City Manager to execute a contract with Collin County for SH 121 consulting services on an annual basis with the participation cost by the City of Allen for $1,071. Architectural Utilities, Inc. For: On Site Construction - Less 5% Retainage Bethany Lakes Period: July 9, 1992 Citizen's Comments There were no citizen's comments. $17,860.00 (Agenda Item VIII) ALLIIN CITY COUNCIL REGULAR SESSION JULY 16, 1992 PAGE 4 Request to Appear by Linde Caplinger and Others Regarding Use of the Library Meeting Room (Agenda Item UI) Due to resolution of this item by Staff, this item has been withdrawn. Consider Items Related to Senior Citizens Occupying the ASAP Facility: Item A - Designate Allowed Uses Item B - Approve Budget to Upgrade Facility Item C - Authorize ASAP to Leese Office Space (Agenda Item X) Bill Petty, Community Development Director, distributed information regarding construction improvements to the Old library Building. The following is a construction budget for improvements to 102 South Allen Drive: ITEM ESTIMATE Foundation/ leveling $5,000.00 Code and A.D.A. Requirements 4,750.00 Contingency 2,000.00 Architect Inspection 270.00 TOTAL BUDGET $12,020.00 Staff recommended that Staff act as the general contractor on this project which would allow them to move ahead expeditiously on this project. The zoning issue which requires masonry construction in the Central Business District (CBD) zoning categories may ultimately be resolved since this particular property is one of the properties that is presently being reviewed, along with the other city and school properties in the CBD for reclassification to community facility zoning for the purpose of consistency throughout the City. Joel Blaylock, ASAP Coordinator, reviewed with the Council the process in locating a suitable office space. He has located a place at 500 West Main which provides parking, privacy and confidentiality. The lease would be $650 per month which includes all utilities. There will be no additional cost to prepare the building for his immediate move -in. Mark Tuck, 622 Hanover, spoke before the Council and expressed concern about the displacement of the ASAP and about the housing of the Seniors in the Old Library Building. He expressed a need for a multi-purpose building for the citizens of Allen. Terri Rivers, 914 Sunny Slope, spoke before the Council and expressed concern about the process of the ASAP office moving rather than finding another location for the Senior Citizens. ALLEN CITY COUNCIL REGULAR SESSION JULY 16, 1992 PAGE 5 MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Christakos, the Council voted five (5) for and none (0) opposed to designate the Senior Citizens as the primary users of the current ASAP facility, to approve the above noted budget in the amount of $12,020, and to authorize the ASAP office to lease space at 500 West Main for a total of $650 per month. The motion carried. Consider an Ordinance Providing for Regulations Regulating the Disposal of Sewage and the Use of Public Sewers and Regulating the Discharge of Industrial Waste into the Sanitary Sewer System of the qty (Agenda Item XI) The United States Environmental Protection Agency (EPA) requires local cities to have technically based local limits on sewage and ordinances to enforce scheduled policy. The North Texas Municipal Water District (NTMWD) has drafted such an ordinance that has been approved by the EPA. bunds for this program have been budgeted and permits for industrial use require any pretreatment to be done at the user's expense. Dolan McKnight, North Texas Municipal Water District, addressed the Council and explained some of the issues surrounding this topic. This ordinance will provide a means for enforcing sewer system and waste water treatment in the City of Allen. Ordinance No. 1117-7-92: An Ordinance of the City of Allen, Texas, Amending Ordinance No. 539-6-64, Utilities, Providing Regulations for the Disposal of Sewage and the Use of Public Sewers; Regulating the Discharge of Industrial Wastes into the Sanitary Sewer of the City; Regulating Unsewered and Miscellaneous Discharges; Providing for a Permit System with Dental, Suspension, Revocation and an Appeals Process; Providing a Penalty Clause, a Repealing Clause, a Severability Clause, and an Effective Date. MOTION: Upon a motion made by Councilmember Christakos and seconded by Councilmember Hamner, the Council voted five (5) for and none (0) opposed to approve Ordinance 1117-7-92 in accordance with Staff recommendation. The motion carried. Other Business (Agenda Item XII) Budget Calendar (Agenda Item XII -A) Council received a copy of the Budget Calendar for the fiscal year 1992-93. ALLEN CITY COUNCIL REGULAR SESSION JULY 16, 1992 PAGE 6 Calendar (Agenda Item XII -B) August 18 Budget Public Hearing July 27 Quarterly Subcommittee Meeting 6:30 p.m. NOTE: Subcommittee meeting previously scheduled for July 20 will not be held Update on Buckingham Polo Estates (Agenda Item XII -C) There was no update on the Polo Estates. Update on Revenue Bond Sale (Agenda Item XII -D) A meeting will be held Monday evening, July 20, at 6:30 p.m. and Finance/Administration Subcommittee will be bringing forth a recommendation for the Council at that time. Subcommittee Reports (Agenda Item XII -E) Finance/Administration: • Revenue Bonds Services Subcommittee: None Development Subcommittee: • Right -of -Way acquisition delays • Economic Development update Mayor's Subcommittee: • Municipal Messenger • Cable TV legislative items Items of Interest (Agenda Item XII -F) • Councilmember Sharon Hamner has been appointed to the Regional Transportation Council North Regional Committee as the City of Allen's representative. E ALLEN CITY COUNCIL, REGULAR SESSION JULY 16, 1992 PAGE 7 • Texas Water Commission -- The North Texas Municipal Water District requests that the City of Allen send representatives to Austin on Wednesday, July 22, 9:00 a.m. , for the rehearing of the McKinney Landfill question. Information will be prepared and provided to those interested in attending. Mickey Christakos, Sharon Hamner, and Jon McCarty will be going. Others are welcome and are encouraged to contact the City Manager's office with their plans. • Air quality meeting -- The Texas Air Control Board Emissions Inspection Proposal Committee will be held July 23, 1992 at Stonebriar Country Club. Mickey Christakos will be attending this meeting. • The City Council expressed regrets of the news that Jack Hatchell, Collin County Commissioner, suffered a heart attack this week. • City officials met with the Arvida-Brittingham family this week. The initial development plan shows a residential area to be built around an 18 -hole golf course. They are also interested in the industrial and commercial development on the property as well. Plans are to discuss this item with school officials in order to plan for the future growth in the area. • Those interested in the Texas Municipal League Region 13 legislative dinner meeting to be held on August 13, 1992 at 6:00 p.m. are to contact the City Secretary's office for reservations. • The City Council received the 1992 Comprehensive Land Use and Thoroughfare Plan. The Comprehensive Plan document will be available at the end of next week. Adiourn (Agenda Item XIII) MOTION: Upon a motion made by Councilmember Christakos and seconded by Councilmember Terrell, the Council voted five (5) for and none (0) opposed to adjourn the regular session of the Allen City Council at 9:02 p.m., on Thursday, July 16, 1992. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION JULY 16, 1992 PAGE 8 These minutes approved on the 6th day of August , 1992. ATTEST: I APPROVED: f � Kevin Lilly, MAYOR PR Em i