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HomeMy WebLinkAboutMin - City Council - 1992 - 08/20 - Regulari Present: Joe Farmer, Mayor Councilmembers• ALLEN CITY COUNCIL M1 1 + 11 1 11, i1 AUGUST 20, 1992 Kevin Lilly, Mayor Pro Tem Mickey Christakos (arrived at 7:00 p.m.) David Bishop Mike Nichols (arrived at 7:00 p.m.) Steve Terrell Sharon Hamner City Staff Jon McCarty, City Manager Judy Morrison, City Secretary r WORKSHOP SESSION - 6:45 P.M. With a quorum of the Councihnembers present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:45 p.m. on Thursday, August 20, 1992, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Mayor Farmer began the review of the Consent Agenda items. Discussion was held regarding authorizing a contract to participate in the Regional Urban Storm Water Management Program. Staff and Development Subcommittee recommends that the City Manager be authorized to enter into an agreement with North Central Texas Council of Governments to participate in funding which would result in setting guidelines and standards to comply with current EPA permit requirements. The total budget would be $1,500. Discussion was held regarding items related to the Tax Roll. Agricultural exemptions have gone down this year due to the total drop in assessed valuation. Council requested information from the City Manager showing the trend of agricultural exemptions during the past several years. Discussion was held regarding the timing for implementation of a new council format along with subcommittee designations. This will probably take place at the beginning of the new fiscal year, October 1, 1992. ALLEN CITY COUNCIL WORKSHOP SESSION AUGUST 20, 1992 PAGE 2 Discussion was held regarding Agenda Item VII, Citizen's Comments. No one was aware of any citizens who might be present this evening. Discussion was held regarding Agenda Item VIII, Approve a Budget and a Financing Mechanism and Authorize Proceeding with Easement and Right -of -Way Construction for Water and Sewer Lines in Buckingham Polo Estates and Provide for Repayment of the Cost of Construction. An operational account will be set up to be used as a receivable rather than using bond funds for this project. This is a priority project and will be dealt with in a timely manner. There will be no assessment or pro -rata for the road improvements in conjunction with this project. Discussion was held regarding Agenda Item IX, Approve the Bid, Authorize Contracting for Construction and Approve the Budget for the Traffic Signal at Bethany Road and Jupiter Road. There will be two items of action on this traffic signal request: awarding of the contract and setting a budget. Discussion was held regarding Agenda Item X, Approve Resolution Authorizing Participation in the Chisolm Trail Resource Conservation and Development Program. The Development Subcommittee and Staff are recommending membership on this organization called the "Council of Directors for the Chisolm Trail Resource Conservations Development Program." Councilmember Sharon Hamner will be the City of Allen's representative for this organization. Discussion was held regarding Agenda Item XI, Other Business, Calendar. Subcommittees have set up regular meeting times as follows: Services Subcommittee Development Subcommittee Finance/Administration Subcommittee Mayor's Subcommittee Friday following the first Council meeting of each month 8:15 a.m. Second Wednesday of each month 9:00 a.m. Third Tuesday of each month 9:00 a.m. Each Friday preceding the Council meeting 7:30 a.m. Discussion was held regarding Agenda Item XI, Other Business, Budget Retreat. Discussion was held with regard to next year's scheduling of the Budget Retreat. It was felt sessions should begin at 9: 30 a.m. on Friday to allow Council sufficient time to complete the budget review. I ALLEN CITY COUNCIL WORKSHOP SESSION AUGUST 20, 1992 PAGE 3 Discussion was held regarding Agenda Item XI, Other Business, Items of Interest. City Manager Jon McCarty met with the firefighters who asked for authorization to have dues for their organization handled in an automatic payroll deduction. They agreed to meet periodically with management and management did express lack of appreciation for the collective bargaining issue. Councilmember Hamner asked for an update on this subject from the City Manager. With no further discussion on the agenda, the workshop session of the Allen City Council was adjourned at 7:30 p.m. on Thursday, August 20, 1992. REGULAR SESSION - 7:30 P.M. With a quorum of the Councilmembers present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:35 p.m. on Thursday, August 20, 1992, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. (Agenda Item VI) MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Bishop, the Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approve City Council Minutes of July 27, 1992 - Special Called Workshop. B. Approve City Council Minutes of August 6, 1992 - Regular Meeting. C. Authorize city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Harte Hanks $ 72.00 For: Advertising for Bid for Traffic Signal 1985 Street Bond Funds Period: July 19 thru July 26, 1992 2. Industrial International, Inc. $ 549.00 For: Vault cover for old Country Meadows Irrigation System 1985 Park Bond Funds Period: August 11, 1992 3. SVA Concrete $13,525.00 For: Lake level control structures 1985 Park Bond Funds Period: Thru August 18, 1992 ALLEN CITY COUNCIL REGULAR SESSION AUGUST 20, 1992 PAGE 4 Architectural Utilities, Inc. $36,478.70 For: On -Site -Construction - Less 5% Retainage 1985 Park Bond Funds Period: Thru August 17, 1992 D. Tax Report. E. Approve Specifications and Authorize Solicitation of Bids on Air Compressor for Street Department. Council approved specifications and authorized Staff to solicit bids for a portable air compressor for the Street Department with an authorized budget of $9,000. F. Set September 17, 1992, as Public Hearing Date on a Request for Special Use Permit Allowing Additional Mini Warehouse Development on 2 Acres Located West of Cedar, East of Ash, and south of the Existing Development at 108 E. Coats. G. Authorize Solicitation of Bids for Pickup Truck for Animal Control. Council approved specifications for Staff to solicit bids from area automobile dealers for a pickup truck for animal control with a total budget of $11,000. H. Authorize Contracting to Participate in the Regional Urban Storm Water Management Program. Council authorized City Manager Jon McCarty to enter into an agreement with NCTCOG to participate in the Regional Urban Storm Water Management Program with a $1,500 consultant fee. Adopt a Resolution Requesting Withdrawal of the Application to the Texas Water Development Board for a Loan Commitment. Resolution No. 1121-8-92(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Requesting the Withdrawal of the City's Application for Financial Assistance from the Texas Water Development Board and Cancellation of Such Board's Loan Commitment. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 20, 1992 PAGE 5 J. Approve the Following Items Related to the 1992 Appraised Tax Roll. 1. Resolution Approving Certification of the Appraised Value in City of Allen for the 1992 Tax Year. Resolution No. 1122-8-92(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Approving the 1992 Appraisal Roll as Approved by the Collin County Appraisal Review Board. 2. Resolution Approving Certification of Anticipated Tax Collection Rate. Resolution No. 1123-8-92(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Approving Certification of Anticipated Tax Collection Rate for the City of Allen for the 1992-93 Taxable Year. The motion carried. End of Consent A¢enda Citizen's Comments (Agenda Item VII) There were no citizen's comments. Approve a Budget and a Financing Mechanism and Authorise Proceeding with Easement and Right -of -Nay Construction for Nater and Sewer Lines In Bucldngbam Polo Estates and Provide for Repayment of the Cost of Construction (Agenda Item VIII) Discussions have been held with Buckingham Polo Estates residents regarding appropriate services and facilities. A funding mechanism has been established which would allow for existing home owners who wish to connect immediately can do so and have the option of repaying the funds over a ten-year period at an interest rate of 7%. All new tie - ons would be requested to pay a lump sum at the time of sewer connection. The approximate cost of this pro -rata is $130,000. The street at Buckingham Polo Estates will be upgraded by using millings from the state highway department and an asphalt rejuvenator and will not be a part of the pro -rata charge. I Fiu� A ALLEN CITY COUNCIL REGULAR SESSION AUGUST 20, 1992 Resolution No. 1124-8-92(R): AResolution of the City Council of the City of Allen, Collin County, Texas, Declaring the Need for Improving Buckingham Lane, the Water System and the Initial Provision of a Sanitary Sewer System for the Buckingham Polo Club Mates, an Unrecorded Subdivision in the City of Allen, and Directs that the Improvements be Completed and a Pro -Rata be Established. PAGE 6 MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Bishop, the Council voted seven (7) for and none (0) opposed to approve a budget of $130, 000, authorize Staff to obtain right-of-way in order to proceed with construction and establish a pro -rata mechanism for the water and sewer line project for Buckingham Polo Estates in accordance with Staff and Development Subcommittee recommendation and to approve Resolution No. 1124-8-92(R) as previously captioned. The motion carried. Approve the Bid, Authorize Contracting for Construction and Approve the Budget for the Traffic Signal at Bethany Road and Jupiter Reed (Agenda Item IX) Residents in the Bethany Road/ Jupiter Road area requested that a traffic signal be installed at that intersection. The City conducted a traffic study and indeed, a light is warranted in that area. Five bids were received and Staff is recommending that the contract be awarded to the low bidder. Design $9,300.00 Hunter Associates Construction $80,726.92 Arjang Systems Contingency $14,973.08 MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Terrell, the Council voted seven (7) for and none (0) opposed to award the contract for traffic signal at the intersection of Jupiter and Bethany Roads to Arjang Systems and authorize the City Manager to execute that contract with an adjusted budget of $105,000. The motion carried. Approve Resolution Authorizing Participation in the Cldsolm Trail Resource Conservation and Development Program (Agenda Item X) By joining the Council Directors for the Chisolm Trail Resource Conservations Development Program, the City of Allen will have access to certain funds similar to grant funds. The organization will assist in resource development and in environmental protection. Assistance will also include locating revenue sources for project fundings. Councilmember Sharon Hamner has been appointed as the City of Allen's representative on ALLEN CITY COUNCIL REGULAR SESSION AUGUST 20, 199E PAGE 7 this council of directors. This action is by the recommendation of Staff and Development Subcommittee. Resolution No. 1125-8-92(R): A Resolution by the City Council of the City of Allen, Collin County, Texas, Authorizing the Mayor to Apply for Inclusion in the Chisolm Trail Resource Conservation and Development Area. This Area Includes the Texas Counties of: Wichita, Archer, Young, Clay, Jack, Montague, Wise, Cooke, Denton, Grayson, and Collin. MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Bishop, the Council voted seven (7) for and none (0) opposed to approve Resolution No. 1125-8-92(R) as previously captioned. The motion carried. Other Business (Agenda Item XI) Calendar (Agenda Item XI -A) August 28 7:30 a.m. Mayor's Subcommittee September 3 6:30 p.m. Board reception September 4 8:15 a.m. Services Subcommittee September 9 9:00 a.m. Development Subcommittee September 11 7:30 a.m. Mayor's Subcommittee September 15 9:00 a.m. Finance/Administration Subcommittee Budget Retreat (Agenda Item XI -B) Staff and Finance/Administration Subcommittee will review scheduling of the Budget Retreat for next year. Subcommittee Reports (Agenda Item XI -C) Services: • Library Meeting Room policy • Manpower formula for Police Department 9 • Fire/Ambulance fees ALLEN CITY COUNCIL REGULAR SESSION AUGUST 20, 1992 Finance/Administration Subcommittee: • Refunding of G.O. Bonds • Issue of New Money • Yearly audit Development Subcommittee: • State Highway 5 median cuts • Istea Program • Storm drainage • Update on Economic Development Mayor's Subcommittee: • Rules and procedures • Committee assignments • Employee evaluation process • Mayor's Punch List PAGE 8 Items of Interest (Agenda Item XI -D) There were no items of interest. Executive Session (Agenda Item XII) In accordancewith Article 6252-17, V.A.T. C. S. (Open Meetings law), Section 2(g), the Allen City Council convened into Executive Session at 8:00 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to Employee Evaluations and Pay Plan. The Executive Session was adjourned at 11:12 p.m. Reconvene (Agenda Item XIII) The Allen City Council reconvened into regular session at 11:13 p. m. on Thursday, August 20, 1992, in the Council Chambers of the Allen Municipal Annex. There was no action taken on items discussed during the Executive Session. Adiourn (Agenda Item XIV) MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Christakos, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 11:13 p.m., on Thursday, August 20, 1992. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION AUGUST 20, 1992 PAGE 9 These minutes approved on the 3rd day of September , 1992. ATTEST: JPdy MOVIson, CITY SECRETARY I a " : 4 APP Farmer, MAYOR