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HomeMy WebLinkAboutMin - City Council - 1992 - 09/17 - RegularALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 17, 1992 Present- Joe Farmer, Mayor Councilmembers: Kevin Lilly, Mayor Pro Tem Mickey Christakos (absent) David Bishop Mike Nichols (absent) Steve Terrell Sharon Hamner City Staff - Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 6:45 P.M. With a quorum of the Councilmembers present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:45 p.m. on Thursday, September 17, 1992, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Michael Stanger, Assistant to the City Manager, introduced Stacy Kirkpatrick and Alicia Foster, business college students from the University of North Texas, to the Council. These individuals are completing a class in strategic management and are desiring "hands-on" experience with the companies or businesses employing the strategic planning process. They will be interviewing Council and Staff members and will be presenting recommendations back to Staff regarding the implementation of the strategic planning sessions for the City of Allen. Mayor Farmer began the review of the Consent Agenda items. There was no discussion on the Consent Agenda. Discussion was held regarding Agenda Item VII, Citizen's Comments. Discussion was held regarding a home located on High Meadow that had recently been painted an "unacceptable" home color. ALLEN CITY COUNCIL WORKSHOP SESSION SEPTEMBER 17, 1992 PAGE 2 Discussion was held regarding Agenda Item VIII, Public Hearing on a Request for Special Use Permit Allowing Additional Mini -Warehouse Development on Two (2) Acres Located West of Cedar, East of Ash and South of the Existing Development at 108 East Coats and Consider an Ordinance Effecting this Change. This mini -warehouse will be developed in two phases. There will be representatives of The Attic present tonight to discuss the request. Discussion was held regarding Agenda Item IX, Report on State and Federal Highway Projects Affecting Allen. A report will be made during the regular session from Councilmember Sharon Hamner, Public Works Director Dave Whitehead, and City Manager Jon McCarty. Discussion was held regarding the timing of the various road projects as allowed by the ISTEA project list. It was felt the timing of certain projects were not as advanced as the City of Allen would prefer at this time. Discussion was held regarding Agenda Item X, Consider Amending the Proposed General Obligation Bond Sale Amount and Schedule. Ray Newman, with Southwest Securities, will be available for any questions this evening. Mr. Newman will describe some of the schedules and possibilities that the Council may have in conjunction with the ISTEA projects. Since it might be difficult to use the $3 million, a different approach may be taken with regard to the sale of bonds. This would affect only the road projects, and not the Parks and Recreation or fire projects. With the structure being proposed this evening, rr it would be possible to sell more bonds in 1995 and keep the same debt rate structure. There was a great deal of discussion regarding the timing of the projects, traffic mobility, and cost savings through the use of the ISTEA scheduling. With no further discussion on the agenda, the workshop session of the Allen City Council was adjourned at 7:20 p.m. on Thursday, September 17, 1992. REGULAR SESSION - 7:30 P.M. With a quorum of the Councilmembers present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:32 p.m. on Thursday, September 17, 1992, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Michael Stanger, Assistant to the City Manager, introduced two students from the University of North Texas to Council and the audience. Stacy Kirkpatrick and Alicia Foster are attending a class on strategic management and will be working with the City of Allen and presenting a recommendation back to the City upon their findings. Mayor Farmer introduced and acknowledged Don Rodenbaugh, a former Mayor of the City of Allen, who was present at the meeting. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1992 PAGE 3 CONSENT AGENDA (Agenda Item V) MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Bishop, the Council voted five (5) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approval of Minutes of August 18, 1992, Special Called Public Hearing on the Budget. B. Approval of Minutes of September 3, 1992, Regular Meeting. C. Authorize city staff to pay bills associated with the 1985 Capital Improvement Program as follows: D. Tax Report. E. Approve Bid & Authorize Purchase of Animal Control Vehicle. Council approved bid and authorized Staff to purchase a standard cab pickup from Prestige Ford for $10,826.70. The motion carried. End of Consent Agenda I 1. Hunter Associates, Inc. $ 700.00 For: Preparation of bid documents and construction of intersection traffic signals at the intersection of Bethany Road and Jupiter Road 1985 Street Bond Funds Period: Thru August 15, 1992 2. Cummings & Pewitt $7,389.00 For: Professional & Technical services for Chaparral Sewer Water & Sewer Bonds Period: Thru August 31, 1992 D. Tax Report. E. Approve Bid & Authorize Purchase of Animal Control Vehicle. Council approved bid and authorized Staff to purchase a standard cab pickup from Prestige Ford for $10,826.70. The motion carried. End of Consent Agenda I ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1992 PAGE 4 Citizen's Comments (Agenda Item VII) There were no citizen's comments. Public Hearing on a Request for Special Use Permit Allowing Additional Mini -Warehouse Development on Two Acres Located West of Cedar, East of Ash and South of the E fisting Development at 108 East Coats and Consider an Ordinance Effecting this Change. (Agenda Item VIII) Bill Petty, Director of Community Development, spoke before the Council regarding the request from Attic Storage for a specific use permit with site plan approval to expand the existing facility. The plan has been reviewed and approved by the Fire Marshal and the City Engineer. Landscaping will be irrigated and special treatment to face the Birch Street cul-de-sac on the south end of the building is proposed. The proposal includes the construction of an additional 275 units that are 101x10' and 5'x10' which will bring the total number of units to 617. Mr. Petty introduced the architect, Walter Anderson, the owner, Stanley Crossman, and the landscape architect, Lee Roth. Mayor Farmer read the request into the record as follows: "Public Hearing on a Request for Special Use Permit Allowing Additional Mini - Warehouse Development on Two Acres Located West of Cedar, East of Ash and South of the Existing Development at 108 East Coats and Consider an Ordinance Effecting this Change." Mayor Farmer opened the public hearing and asked for anyone speaking either for or against the request to do so at this time. Don Rodenbaugh, 609 Bush, Allen, Texas, spoke before the Council in favor of the request. With no one else speaking either for or against the request, Mayor Farmer closed the public hearing. Discussion was held with regard to the different phases of the project and their completion dates. Although there will be several gates to the project, they will be pad- locked and the main entrance will be accessed from Coats Street. The findings of the Planning and Zoning Commission include the following: The use is compatible to the surrounding areas. The request has received the Fire Marshal's and City Engineer's approval. Additional storage units are appropriate for this area. Proposal is aesthetically pleasing. Landscaping requirements are satisfied. 1# Ordinance No. 1130-9-92: An Ordinance of the City of Allen, Collin County, Texas, Amending Comprehensive Zoning Ordinance No. 829-11-87 of the City of Allen, as HeretoFore Amended, to Grant a Specific Use Permit for a Mini -Warehouse with Site Plan Approval, Therefore Restricting 3.73 Acres in the dames Reed Survey, Abstract 758, Otherwise Known as 108 E. Coats in the City of Allen, Collin County, Texas; Repealing Ordinance No. 657-11-85; Providing for the Attachment of Exhibit "A" Site Plan and Landscape Plan, Presently Delineated on the Official Zoning Map as Central Business District "CBD"; Providing for a Penalty; Providing for an Effective Date; and Providing for Publication of the Caption. PAGE 5 MOTION: Upon a motion made by Councilmember Hamner and seconded by Mayor Pro Tem Lilly, the Council voted five (5) for and none (0) opposed to approve Ordinance 1130-9-92 as previously captioned in accordance with Planning and Zoning recommendation. The motion carried. Report on State and Federal Highway Projects Affecting Allen (Agenda Item UI) Councilmember Hamner discussed the new transportation funding available for the City of Alien through an agency called ISTEA. Allen has responded quickly to this new transportation funding opportunity and has worked diligently to prepare and submit priority local projects that will meet the current and future transportation needs of the City of Allen. The Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991 gives state and local governments greater flexibility. There are three areas of funding including surface transportation programs, congestion litigation/air control, and transit programs. Discussion was held regarding a project evaluation criteria and the scheduling of this process. Dave Whitehead, Public Works Director, discussed the minute orders from the State Highway Department and the effect the ISTEA Act has had on that funding. The City of Allen has gone from an $8.8 million contribution rate from the minute order funding to a $3.7 million contribution rate for the ISTEA funding. Jon McCarty, City Manager, discussed specific projects in the City as well as projects outside the City limits that will aid and assist traffic for the City of Allen. He also discussed improvements on US 75 and SH 121 that are not included in the ISTEA Act. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1992 Ordinance No. 1130-9-92: An Ordinance of the City of Allen, Collin County, Texas, Amending Comprehensive Zoning Ordinance No. 829-11-87 of the City of Allen, as HeretoFore Amended, to Grant a Specific Use Permit for a Mini -Warehouse with Site Plan Approval, Therefore Restricting 3.73 Acres in the dames Reed Survey, Abstract 758, Otherwise Known as 108 E. Coats in the City of Allen, Collin County, Texas; Repealing Ordinance No. 657-11-85; Providing for the Attachment of Exhibit "A" Site Plan and Landscape Plan, Presently Delineated on the Official Zoning Map as Central Business District "CBD"; Providing for a Penalty; Providing for an Effective Date; and Providing for Publication of the Caption. PAGE 5 MOTION: Upon a motion made by Councilmember Hamner and seconded by Mayor Pro Tem Lilly, the Council voted five (5) for and none (0) opposed to approve Ordinance 1130-9-92 as previously captioned in accordance with Planning and Zoning recommendation. The motion carried. Report on State and Federal Highway Projects Affecting Allen (Agenda Item UI) Councilmember Hamner discussed the new transportation funding available for the City of Alien through an agency called ISTEA. Allen has responded quickly to this new transportation funding opportunity and has worked diligently to prepare and submit priority local projects that will meet the current and future transportation needs of the City of Allen. The Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991 gives state and local governments greater flexibility. There are three areas of funding including surface transportation programs, congestion litigation/air control, and transit programs. Discussion was held regarding a project evaluation criteria and the scheduling of this process. Dave Whitehead, Public Works Director, discussed the minute orders from the State Highway Department and the effect the ISTEA Act has had on that funding. The City of Allen has gone from an $8.8 million contribution rate from the minute order funding to a $3.7 million contribution rate for the ISTEA funding. Jon McCarty, City Manager, discussed specific projects in the City as well as projects outside the City limits that will aid and assist traffic for the City of Allen. He also discussed improvements on US 75 and SH 121 that are not included in the ISTEA Act. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1992 PAGE 6 Discussion was held regarding the need for local councils to be involved in specific projects within their cities and how projects might be able to be influenced. A concern was raised regarding the flexibility regarding the pattern of development within a city. Although the City of Allen has several high priority projects on the list at this time, there is still the risk that through re-evaluation, the City of Allen may not retain those priority levels. Discussion was held regarding the administration of the projects and the timing issue versus cost for the citizens of Allen and traffic mobility. The Council would like to know points of influence to increase ranking on certain projects for the City of Allen and ways to become proactive in working this particular list. There was no action required of Council on this item. The Council took a brief recess from 9:10 p.m. to 9:20 p.m. Consider Amending the Proposed General Obligation Bond Sale Amount and Schedule (Agenda Item X) City Manager Jon McCarty discussed the influence ISTEA has had on the original thoughts behind the General Obligation Bond Sale amounts. The money that was going to be used to fund 100% of the cost of FM 2170 from SH 5 to Allen Heights has been reduced to a 20% share. This is true with several other projects as well and therefore, the street project monies' needs has been reduced. Information was distributed revealing the change in bond funding for the street projects. Ray Newman, Southwest Securities, discussed the process for the General Obligation refunding and indicated the market is strong at the present time. Again, there was a great deal of discussion regarding the timing of projects from ISTEA and the flexibility the bond money would afford the City of Allen, especially since the rates are at an all-time low. In absence of Council action on this item to amend the proposed General Obligation Bond Sale amount and schedule, Dan Almon, with Southwest Securities, is hereby authorized to proceed with action taken by the Council at the regular meeting of September 3, 1992. Consider Approving Principles Regarding Development of the Library Meeting Room Policy (Agenda Item XI) Discussion was held regarding the principles regarding the use of the library meeting room and how those principles would be used in developing a policy to be used for the library. Council was solicited for further additions to the principles that the Services Subcommittee and Staff will be using. Although the policy will be rewritten, it is understood that it will be a transitional policy until such time as additional meeting room space is available within the City. At that time, the policy will undoubtedly be revisited to accomodate specific uses appropriate for the library building. Following are principles presented to Council for use in development of the library meeting room policy: I I 11 ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1992 PAGE 7 1. The primary purpose of the library building is to house library services. Use of the meeting room should complement and not unduly interfere with the primary purpose of the building. 2. Use of the meeting room should be self-supporting. User fees should be structured to favor public vs. private uses. Fee schedules should be developed to be competitive with other area public facilities of a like nature. After normal hours use, when approved, should be structured as a separate fee schedule. 3. Staff will operate the meeting room as another resource of the library. Appropriate staffing will be available as well as necessary supplies. 4. The library meeting room is unique. The demand for use of this facility by the public is both varied and frequent. Limitations on the use of the room should be confined to those that by their size or type clearly disrupt regular library use/users. Meal/food uses should be limited. 5. Meal/food uses should be limited. 6. The proposed new policy will be as specific as possible in listing allowable uses by type. An appeal procedure will be incorporated into the policy. 7. An appeal procedure will be incorporated into the policy. MOTION: Upon a motion made by Councilmember Bishop and seconded by Councilmember Terrell, the Council voted five (5) for and none (0) opposed to approve the principles to be used as a guideline in establishing a new policy for the library meeting room. The motion carried. Other Business (Agenda Item XII) Calendar (Agenda Item XII -A) September 14 9:00 a.m. CANCEL - Development Subcommittee September 22 9:00 a.m. Finance/Administration Subcommittee September 30 9:00 a.m. Development Subcommittee SH 121 Task Force has requested support from cities and companies with regard to improvements to SH 121 from DFW International Airport to US 75 in McKinney. Development Subcommittee will determine who might be able to support the City of Allen in a meeting to be held in Austin the last week of September. Subcommittee Reports (Agenda Item XII -B) Subcommittee minutes will be included in the Council packet in the future. A I • Animal Control Ordinance • Ambulance fee schedule/collection agency • Library Meeting Room policy • Parks Department needs • Recycling program • Solid Waste rates Finance/Administration: • Refinancing • Work Program Mayor's Subcommittee: PAGE 8 • Punch list • Planning • Meeting with chairpersons of various Boards and Commissions to be held October 7 from 7-9 p.m. Items of Interest (Agenda Item XII -C) Richard Carroll, Police Chief, presented Mike Stevens a plaque -of -appreciation for his accomplishments at the FBI Academy and complimented his wife, Kathy, for her support in this process. The Council also congratulated Mike Stevens and his wife because itis through this sacrifice that the Police Department is able to build an excellent force in the City of Allen. Executive Session (Agenda Item XIII) In accordance with Article 6252-17, V.A.T. C. S. (Open Meetings Law), Section 2(g), the Allen City Council convened into Executive Session at 10:45 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to (A) Employee Evaluations and Pay Plan and (B) Appointments to City Boards. The Executive Session was adjourned at 11:45 p.m. ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1992 Development: • ISTEA • Senior Citizen Facilities • Paving process • Pothole patcher • SH 5 turn lanes Services: A I • Animal Control Ordinance • Ambulance fee schedule/collection agency • Library Meeting Room policy • Parks Department needs • Recycling program • Solid Waste rates Finance/Administration: • Refinancing • Work Program Mayor's Subcommittee: PAGE 8 • Punch list • Planning • Meeting with chairpersons of various Boards and Commissions to be held October 7 from 7-9 p.m. Items of Interest (Agenda Item XII -C) Richard Carroll, Police Chief, presented Mike Stevens a plaque -of -appreciation for his accomplishments at the FBI Academy and complimented his wife, Kathy, for her support in this process. The Council also congratulated Mike Stevens and his wife because itis through this sacrifice that the Police Department is able to build an excellent force in the City of Allen. Executive Session (Agenda Item XIII) In accordance with Article 6252-17, V.A.T. C. S. (Open Meetings Law), Section 2(g), the Allen City Council convened into Executive Session at 10:45 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to (A) Employee Evaluations and Pay Plan and (B) Appointments to City Boards. The Executive Session was adjourned at 11:45 p.m. I A L' ALLEN CITY COUNCIL REGULAR SESSION SEPTEMBER 17, 1992 PAGE 9 Reconvene (Agenda Item XIV) The Allen City Council reconvened into regular session at 11:46 p.m. on Thursday, September 17, 1992, in the Council Chambers of the Allen Municipal Annex. The Interview Committee for Boards and Commissions placed the following names as a slate of nominations for specific places on City Boards. Board of AExpiration diuetment Place No. 2 - Ray Lewis 9/30/94 Place No. 4 - David Prall 9/30/94 Alternate Place No. 1 - Barbara Eubanks 9/30/94 Alternate Place No. 2 - Jeff Cocking 9/30/94 Sign Control Baerd Place No. 2 - Mike Claytor 9/30/94 Place No. 4 - Steven Hatcher 9/30/94 Parks and Recreation Board Place No. 1 - Ray Galloway 9/30/94 Place No. 3 - Gordon McIntyre 9/30/94 Place No. 5 - Ross Obermeyer 9/30/94 Place No. 7 - Tom Clark 9/30/93 City Health Officer City Health Officer - Dr. Anthony E. Vita 9/30/94 MOTION: Upon a motion made by Councilmember Hamner and seconded by Mayor Pro Tem Lilly, the Council voted five (5) for and none (0) opposed that nominations cease and the slate of individuals previously nominated be appointed by acclamation to the designated places on the Board of Adjustment, Sign Control Board, and Parks and Recreation Board respectively. The motion carried. Adjourn (Agenda Item XV) MOTION: Upon a motion made by Councihnember Terrell and seconded by Mayor Pro Tem Lilly, the Council voted five (5) for and none (0) opposed to adjourn the regular session of the Allen City Council at 11:47 p.m., on Thursday, September 17, 1992. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION -� SEPTEMBER 17, 1992 PAGE 10 These minutes approved on the 1st day of October , 1992. ATTEST: d y M on, CITY SECRETARY I I APPROVED: 7� Jbe Farmer, MAYOR