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HomeMy WebLinkAboutMin - City Council - 1992 - 12/17 - RegularPresent: Joe Farmer, Mayor Councilmembers: Kevin Lilly, Mayor Pro Tem Mickey Christakos (absent) David Bishop Mike Nichols Steve Terrell Sharon Hamner City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary DINNER AND WORKSHOP SESSION - 6:15 P.M. With a quorum of the Councilmembers present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:30 p. m. on Thursday, December 17, 1992, in the Lunch Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item VI) Mayor Farmer began the review of the Consent Agenda items. A question was raised regarding roofing materials for the clubhouse at Bethany Lakes. Discussion was also held regarding the authorization for Staff to approve construction at Country Meadows Park. Services Subcommittee indicated that they would like to see the bid documents prior to actual bidding. If other Councilmembers are interested in seeing the documents, they are encouraged to be in contact with Services Subcommittee when that review will take place. Council expressed interest in the priorities of the residents in that area for items to be included in the park. It was suggested that although backstops were not a priority item, planning design for the park allow for their possible inclusion at a future date. This item will be removed from the Consent Agenda so that further clarification can be given to this item. Discussion was held regarding the Capital Advisory Impact Fee Report. Additional Eiinformation was distributed to the Council by Dave Whitehead. From all indications, the 1 City of Allen's growth predictions are much greater than previously anticipated. In accordance with Development Fee regulations, the committee will meet on a regular basis to review all aspects of this program. ALLEN CITY COUNCIL REGULAR MEETING DECEMBER 17, 1992 Present: Joe Farmer, Mayor Councilmembers: Kevin Lilly, Mayor Pro Tem Mickey Christakos (absent) David Bishop Mike Nichols Steve Terrell Sharon Hamner City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary DINNER AND WORKSHOP SESSION - 6:15 P.M. With a quorum of the Councilmembers present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:30 p. m. on Thursday, December 17, 1992, in the Lunch Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item VI) Mayor Farmer began the review of the Consent Agenda items. A question was raised regarding roofing materials for the clubhouse at Bethany Lakes. Discussion was also held regarding the authorization for Staff to approve construction at Country Meadows Park. Services Subcommittee indicated that they would like to see the bid documents prior to actual bidding. If other Councilmembers are interested in seeing the documents, they are encouraged to be in contact with Services Subcommittee when that review will take place. Council expressed interest in the priorities of the residents in that area for items to be included in the park. It was suggested that although backstops were not a priority item, planning design for the park allow for their possible inclusion at a future date. This item will be removed from the Consent Agenda so that further clarification can be given to this item. Discussion was held regarding the Capital Advisory Impact Fee Report. Additional Eiinformation was distributed to the Council by Dave Whitehead. From all indications, the 1 City of Allen's growth predictions are much greater than previously anticipated. In accordance with Development Fee regulations, the committee will meet on a regular basis to review all aspects of this program. ALLEN CITY COUNCIL WORKSHOP SESSION DECEMBER 17, 1992 PAGE 2 Discussion was held regarding Agenda Item VII, Council Committee Reports. The Finance/Administration Subcommittee spoke with TCI Cable Television recently and were asked to review an ordinance presented to the City of Allen by the cable company. Finance/Administration Subcommittee sent the ordinance back to TCI Cable and asked that it be revised so that it would represent the best interests of the City of Allen. Development Subcommittee recently reviewed the thoroughfare participation agreement, storm water utility updates and possibilities for the Ferris Water Tower. The Mayor's Subcommittee has an agenda item regarding the railroad crossing on the agenda tonight and had discussed a TML session in February at which the Mayor and City Manager will be attending. If any of the Councilmembers are interested in attending this meeting, they are to inform the City Manager so that arrangements can be made. Discussion was held regarding Agenda Item VIII, Citizen's Comments. Dale Burton representing Lone Star Gas will not be present this evening as anticipated. Council indicated that Joe Bilbo is the new City of Allen Texas Utility Electric Company representative. Discussion was held regarding Agenda Item IX, Authorize Execution of a Tax Abatement Agreement with TRW. A new tax abatement agreement with TRW was distributed to the Council with minor changes which did not affect the contract as a whole. EDiscussion was held regarding Agenda Item X, Authorize Negotiations and Execution of an Agreement with Southern Pacific Raihroad for Moving Railroad Crossings. It is anticipated that the materials from the railroad crossing at McDermott and Main Street will be able to be used for crossings at Ridgemont and Bethany. Only labor costs will need to be negotiated with Southern Pacific Railroad. The original budget for the railroad crossings on McDermott was $294,000 of which $178,000 was billed this week. Staff is asking Council's approval to negotiate the labor costs for the move of materials. Discussion was held regarding Agenda Item XII, Authorize Use of Instruments Transferring 1.8 Acres of Bethany Lakes Park in Exchange for 12.59 Acres along Mustang Branch. Clarification was needed regarding the transfer of property from Bethany Ickes Park in exchange for property along Mustang Branch. With no further discussion on the agenda, the workshop session of the Allen City Council was adjourned at 7:25 p.m. on Thursday, December 17, 1992. REGULAR SESSION - 7:30 P.M. With a quorum of the Councilmembers present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:41 p. m. on Thursday, December 17, 1992, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item VI) Councilmember Bishop requested that Item J, Authorize Staff to Bid Construction of the Country Meadows Development Park, be removed from the Consent Agenda. I 0 it ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 17, 1992 PAGE 3 MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Bishop, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approve Minutes of November 30, 1992, Joint Meeting Between the Allen City Council and the Allen Independent School District Board of Trustees. B. Approve Minutes of December 3, 1992, Regular Meeting. C. Approve Minutes of December 7, 1992, Special Called Workshop. D. Approve Minutes of December 10, 1992, Special Called Citizen Information/Interaction Program Meeting. E. Approve Minutes of December 12, 1992, Special Called Citizen Information/Interaction Program Meeting. F. Authorize city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Acquisition Associates, Inc. $23,910.00 For: Appraisal Review for Parcels 2,4,14,16,20,22,7,12,21,29,30,31,and 1/2 Acquisition for Parcels 7,24,23,28,30,31 - FM 2170 1985 Street Bond Funds Period: Thru December 11. 1992 2. Frank Bartel Trucking, Inc. $ 3,744.00 For: Asphalt Hauling for Asphalt Overlay 1985 Street Bond Funds Period: Nov. 30 to Dec. 5, 1992 3. Stoddard Enterprises $ 4,943.25 For: Kengo Crack Seal and labor for Asphalt Overlay 1985 Street Bond Funds Period: December 7, 1992 G. Tax Report. H. Declare Surplus Property for Purposes of Disposal. IBM 3262 Model B01 Printer. I. Adopt a Resolution Correcting Resolution No. 1029-4-91(R) Allowing City of Plano to Acquire Right -of -Way on the East Side of Custer Drive for Construction of a Six -Lane Roadway. I I I ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 17, 1992 PAGE 4 Resolution No. 1149-12-92(R): A Resolution of the City of Allen, Texas, Correcting Resolution No. 1029-4-91(R) Authorizing the City of Plano, Texas, to Acquire Under the Power of Eminent Domain or Through Purchase or by Donation Fee Simple Title and where Applicable Utility, Slope and Drainage Easements for the Custer Road Project Where Such Property Lies within the Limits of the City of Allen or its Extraterritorial Jurisdiction (ETJ). Report from the Capital Advisory Impact Fee Committee. The motion carried. End of Consent A¢enda ►jSli, �TSyIT-iiT'SiiT7:i � :n� (Agenda Item VI -J) The Parks and Recreation Board and Park Director developed a survey instrument and gathered information of residents in the Country Meadows neighborhood. They ranked in order of priority the following items for inclusion in the park master plan. Trees Playground (age 6 and up) Playground (for toddlers) Trail Drinking fountain Picnic tables Covered pavilion • A water fountain is not recommended at this time due to excessive costs for installation. However, if funds become available, one may be added at a later date. MOTION: Upon a motion made by Councilmember Bishop and seconded by Mayor Pro Tem Lilly, the Council voted six (6) for and none (0) opposed to approve the above recommended design elements for Country Meadows Park for the initial development, and in the development design to allow for adaptability and flexibility for future considerations, in accordance with Staff, Services Subcommittee and the Parks and Recreation Board recommendation. The motion carried. Council Committee Reports (Agenda Item VII) Services: • Employee Survey/Job Satisfaction • Recycling Rebate • Alarms • Gun Range - sites and training I E ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 17, 1992 PAGE 5 • ASAP • Library Automation • Parks and Recreation - Meeting regarding architects • Fish -out successful Development: • Arterial Thoroughfare Participation • Storm drainage • Reports and updates • David Pitstick gave presentation to Dr. Weinstein concerning the 1124 sales tax, Economic Development Board. Finance/Administration: • TCI Cable Franchise Agreement Mayor's Subcommittee. • Legislative Plan • February TML Legislative Seminar • Holiday Schedule Citizen's Comments (Agenda Item VIII) There were no citizen's comments. Authorize Execution of a Tax Abatement Amt with TRW (Agenda Item III) David Pitstick, Economic Development Director, reviewed with the Council the background of the tax abatement agreement with TRW. The final contract is before the Council at the present time which has been approved by the Economic Development Board and the School Board with the understanding that final approval would be made by the City Council. The actual contract will be finalized on Monday. This is a culmination of intense work by many individuals over a long period of time. Council indicated it would be appropriate at some later time to plan a celebration in honor of TRW. Resolution No. 1150-12-92(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing the May of the City of Allen to Execute a Contract with TRW, Inc. MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Terrell, the Council voted six (6) for and none (0) opposed to adopt Resolution 1150-12-92(R) as previously captioned. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 17, 1992 PAGE 6 Authorize Negotiations and Execution of an Agreement with Southern Pacific Railroad for Movie¢ Railroad Crossings (Agenda Item R) In association with the Main Street project, the City of Allen contracted with Southern Pacific Railroad to install a rubberized railroad crossing. After it was completed, Southern Pacific Railroad changed their track configuration allowing for use of only a single rather than a double track. It is the management's hope to contract with Southern Pacific Railroad for the installation of materials from the Main Street Project to the railroad crossing at Bethany and the railroad crossing at Ridgemont. MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Hamner, the Council voted six (6) for and none (0) opposed to allow the City Manager to negotiate an agreement for the removal and location of the railroad crossings at Main Street and McDermott to Bethany and Ridgemont at a cost not to exceed $250,000 from the 1985 Street Bond Funds. The motion carried. Consider Adapting 1993 Legislative Program (Agenda Item III) Michael Stanger, Assistant to the City Manager, reviewed with Council the purposes of the legislative liaison program. It is the City's intent to declare to legislators what the interest of the City Council and the residents of Allen are with respect to legislative issues and to provide guidelines to Councilmembers and Staff for acting to influence legislation and their contacts with state representatives. The legislative program will focus on home rule authority, local government revenues and unfunded mandates. The bills will be tracked through a software system subscription and through other entities, such as TML. It was hoped that the City of Allen might be able to develop a good relationship with the new Speaker of the House. Resolution No. 1151-12-92(R): A Resolution of the City Council of the City all Allen, Collin County, Texas, Adopting a Program of Legislation Policy and Priozltiee for the Seventy-Tbird Texas Legislature, 1993 Regular Session, and Directing Lobbying Activities of Councilmembers and Staff. MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Nichols, the Council voted six (6) for and none (0) opposed to adopt Resolution No. 1151-12-92(R) as previously captioned. The motion carried. E ALLEN CITY COUNCIL REGULAR SESSION DECENRER 17, 1992 PAGE 7 Authorize Use of Instruments Transferring 1.9 Acres of Bethany Ickes Park in Exchange for 12.59 Acres Along Mustang Branch (Agenda Item XII) The zoning request for Shadow Ickes Subdivision included the dedication of land to the City of Allen in exchange for 1.8 acres of park land along the northern boundary of Bethany Lakes Park. Texas Parks and Wildlife Department approved the conversion under the following conditions: 1. 12.59 acres would be dedicated to the City in exchange for 1.8 acres of park land dedicated to the developer; 2. The developer must channel water run-off into the northeast sediment pond and down Allen Heights to the lower pond as make-up water; 3. Street construction on the north park boundary should be designed to maximize preservation of existing trees; 4. An 8 foot hike and bike trail will be constructed by the developer from Bethany Lakes along Mustang Branch to Allen Heights. MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Bishop, the Council voted six (6) for and none (0) opposed to authorize execution of the necessary deeds for the conversion process to allow for the exchange of property to occur between the City of Allen and Shadow Lakes Limited Partnership. The motion carried. Other Business (Agenda Item XIII) Calendar (Agenda Item XIII -A) January 4, 1993 7:30 a.m. Mayor's Subcommittee Meeting February 6 Chamber Banquet Items of Interest (Agenda Item XIII -B) • Mayor Farmer commented on a recent letter from the Allen Library Campaign Committee. The Council requested a token of appreciation for the committee to be considered in the near future. The Rotary District Office bas requested that Allen be next year's site for the tree planting project. There are some costs associated with the project (watering). However, Rotary Club will bear most of those costs. ALLEN CITY COUNCIL REGULAR SESSION DECEMBER 17, 1992 Executive Session PAGE 8 (Agenda Item XIV) In accordance with Article 6252-17, V.A. T.C.S. (Open Meetings Law), Section 2(g), the Allen City Council convened into Executive Session at 5:30 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to the Allen Substance Abuse Coordinator Position. The Executive Session was adjourned at 10:04 p.m. Reconvene (Agenda Item XV) The Allen City Council reconvened into regular session at 10:05 p.m. on Thursday, December 17, 1992, in the Council Chambers of the Allen Municipal Annex. There was no action taken on items discussed during Executive Session. Adjourn (Agenda Item XVI) MOTION: Upon a motion made by Councilmember Bishop and seconded by Mayor Pro Tem Lilly, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 10:06 p.m., on Thursday, December 17, 1992. The motion carried. LThese minutes approved on the 7th day of January , 1993. ATTEST: Judy M , CITY SECRETARY I ... *W40. 40e Farmer, MAYOR