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HomeMy WebLinkAboutMin - City Council - 1993 - 03/04 - RegularALLEN CITY COUNCIL REGULAR MEETING MARCH 4, 1993 Joe Farmer, Mayor Councilmembers• Kevin Lilly, Mayor Pro Tem Mickey Christakos David Bishop Mike Nichols Steve Terrell Sharon Hamner City Stafl. Jon McCarty, City Manager Judy Morrison, City Secretary DINNER AND WORKSHOP SESSION - 6:15 P.M. With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:30 p.m. on Thursday, March 4, 1993, in the Lunch Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item II) Several items of interest to the Council were discussed. Although the State Highway Department is responsible for potholes on the frontage road near McDermott, the City has, on occasion, prepared those areas. Several Councilmembers received information from the Allen Environmental Action League regarding the finalization on the Smith Tract, especially in regard to the stand of pecan trees. The Environmental Action League felt the homeowners were not fully represented by the homeowner committee. They have also expressed concern regarding the Arvida property. During a recent homebuilders association meeting in Plano, word was that it was difficult for homebuilders to develop in the City of Allen (word from Arvida). It was felt that there was much "misinformation" circulating regarding what is going on in the City of Allen. I ALLEN CITY COUNCIL WORKSHOP SESSION MARCH 4, 1993 PAGE 2 ACT had an open house recently and the permitting and inspection process was discussed with certain CouncHmembers implying inconsistency with regard to inspections and disappointment regarding the attitude of the inspectors. The City Manager has asked for a study of the entire process, perhaps allowing for a "one-step permit process" to take place at City Hall. This topic will be added to Mayor's Punch List. Discussion was held regarding the Consent Agenda. An update on the right-of-way acquisitions along FM 2170 was requested by certain Councilmembers. Development Subcommittee will study this issue and present to the Council information of interest regarding this item. Discussion was held regarding Agenda Item VII, Council Committee Reports. There were no council committee reports at this time. Discussion was held regarding Agenda Item VIII, Citizen's Comments. The Environmental Action League may be present regarding the storm water municipal drainage utility system. Discussion was held regarding Agenda Item IX, Accept Donation and Approve Design of Improvements to Allen Cemetery as Proposed by Mr. C. Wesley Jeanes. A standard "hold harmless" clause will be executed by the participants to allow for improvements to take place at the Allen Cemetery as proposed by C. Wesley Jeanes. Discussion was held regarding Agenda Item X, Consider Authorizing Participation with the Dallas Regional Mobility Coalition. Concern was raised regarding the value of joining and participating with the Dallas Regional Mobility Coalition. The reason to consider participating with the coalition would be to increase the opportunity to receive fair -share funding and to spotlight certain projects that might be addressed by multiple cities in the Dallas region. David Griffin will present information and Council will be able to study this item further if need be. Discussion was held regarding Agenda Item XI, Public Hearing on a Proposed Municipal Drainage Utility System and Consider an Ordinance Establishing this System. A brief presentation will be made by the Development Subcommittee after which time Dave Whitehead, Public Works Director, will present facts and figures regarding this system. The Ordinance before the Council tonight is merely to establish the drainage utility system and has no fees attached. With no further discussion on the agenda, the workshop session of the Allen City Council was adjourned at 7:30 p.m. on Thursday, March 4, 1993. REGULAR SESSION - 7J0 P.M. With a quorum of the Councilmembers present, the regular session of the Allen City Council was called to order by Mayor Farmer at 7:32 p.m. on Thursday, March 4, 1993, in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. I ALLEN CITY COUNCIL Mpg REGULAR SESSION MARCH 4, 1993 PAGE 3 CONSENT AGENDA (Agenda Item VI) MOTION: Upon a motion made by Councilmember Christakos and seconded by Councilmember Nichols, the Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approve Minutes of February 18, 1993, Regular Meeting. B. Authorize city staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Arjang Electric Systems, Inc. $8,903.33 For: Completion of Traffic Signal at Bethany and Jupiter 1985 Street Bond Funds Period: Thou February 3, 1993 2. Acquisition Associates $3,180.00 For: FM 2170 East Right -of -Way Acquisitions Services on Parcels 9,10,11,16,22,27,29 1985 Street Bond Funds Period: Thru March 3, 1993 C. Authorize Execution of a Twenty Foot Easement for Water Line. US 75 and McDermott — City Owned Property The motion carried. End of Consent Agenda Council Committee Reports (Agenda Item VII) Services: Their regular meeting will be held Friday, March 5, at 8:00 a.m. Special meeting with the AISD representatives and the Services Subcommittee will meet at 9:30 a.m. March 5 regarding the ASAP program. Development: Development Subcommittee distributed a Demographics '93 booklet to the Council. ALLEN CITY COUNCIL REGULAR SESSION MARCH 4, 1993 Finance/Administration: PAGE 4 Finance/Administration Subcommittee along with certain Staff members attended a TML Conference dealing with cable TV legislation last Friday, February 26. Mayor's: The Mayor and City Manager have begun to visit with the various boards and commissions. Additional information was also requested regarding the Dallas Regional Mobility Coalition which is on the Council agenda this evening. Citizen's Comments (Agenda Item VHI) There were no citizen's comments. Accept Donation and Approve Design of Improvements to Allen Cemetery as Framed by Mr. C. Wesley Jeanes (Agenda Item IIt) Mr. C. Wesley Jeanes has offered an "in-kind" donation of approximately $9,300 to include a landscape design plan for the Allen City Cemetery. The plan, composed of installation of a living screen along the south and west fence line plus treescaping throughout the interior, will be monitored by the Parks and Recreation Department. Due to the choice of planting materials, after establishment of the plants, minimum care will be needed. MOTION: Upon a motion made by Councilmember Bishop and seconded by Councilmember Terrell, the Council voted seven (7) for and none (0) opposed to accept the "in-kind" donation of approximately $9,300 and approve the basic landscape design improvements to the Allen Cemetery as presented and offered by C. Wesley Jeares in accordance with Staff recommendation. The motion carried. Consider Authorizing Participation with the Dallas Regional Mobility Coalition (Agenda Item 7n The Dallas Regional Mobility Coalition was organized to insure that the Dallas metroplex received federal and state funding in amounts appropriate to the transportation needs of the region and that projects that are funded proceed toward construction in an expeditious way David A. Griffin, Executive Director of the Dallas Regional Mobility Coalition, spoke before the Council giving a background of the Coalition. The Coalition was formed in 1990 and has made great strides to receiving a great deal more funding since its inception. One hundred eleven million dollars was allotted for construction to this district during the 1980's. However, $269 million has been earmarked for this region this year due to efforts of the Dallas Regional Mobility Coalition. The Coalition is not a planning agency, but exists to implement the plans. Two projects directly affect the Allen area, those being US 75 from Bethany to SH 121 and SH 121 ALLEN CFPY COUNCIL REGULAR SESSION MARCH 4, 1993 PAGE 5 It is the desire of the Dallas Regional Mobility Coalition to assure that the region receives its fair share of federal and state funds. The role of this organization is to get road blocks out of the way so that projects can be "bumped" in priority if possible. There was no action taken on this item at this time. Public Hearing on a Proposed Municipal Drainage Utility System and Consider an Ordinance Establishing this System (Agenda Item RI) Development Subcommittee discussed the factors that contribute to the water supply pollution. Non -point source pollution includes contaminants that end up in our water supply that cannot be traced to a specific source. Dave Whitehead, Public Works Director, discussed the funding mechanism for the clean-up of storm water in cities. He discussed the application requirements for Part I and Part E, the application costs and reviewed the storm water regulation chronology Fines will be imposed by the Environmental Protection Agency (EPA) for cities not in compliance with this act. Although this mandate will dictate a very costly process, due to the enormous construction expected in the area, our storm water becomes a very critical issue in protecting our water source. The timeline proposed by the Development Subcommittee and Public Works Department authorizes the process to be incorporated into the 1993-1994 budget. The Part I application process would take about six (6) months to complete. This process fee would be paid for through the storm water drainage charge. However, the main cost for this mandate is actually the maintenance of the storm water utility districts. Some maintenance items might include street sweeping, repairing of curbs, physical clean-ups, detention ponds/skimmers, open ditches with vegetation filters and education of citizens regarding "prevention vs. clean- up." Mayor Farmer read the request into the records as follows: "Public Hearing on a Proposed Municipal Drainage Utility System and Consider an Ordinance Establishing this System." Mayor Farmer opened the public hearing and asked for anyone speaking wither for or against the request to do so at this time. With no one speaking either for or against the request, Mayor Farmer closed the public hearing. Ordinance No. 1161-3-93: An Ordinance of the City of Allen, Collin County, Texas, Providing for the Establishment of the "Allen Municipal Drainage Utility System"; Making Certain Findings and Recitals in Regard to Said System; and Enacting Provisions Incident and Relating to the Subject and Purposes or this Ordinance. 7 ALLEN CITY COUNCIL REGULAR SESSION MARCH 4, 1993 PAGE 6 MOTION: Upon a motion made by Councilmember Hamner and seconded by Mayor Pro Tem L0ly, the Council voted seven (7) for and none (0) opposed to approve Ordinance No. 1161-3-93 as previously captioned and in accordance with Staff and Development Subcommittee recommendation. The motion carried. Council took a brief recess. Consider Adoption of City of Allen and Allen Independent School District Communications Plan (Agenda Item W A City/AISD Communications Plan has been formalized and discussed with Dr. Gene Davenport to enhance external relations with AISD and others. The school board is expected to take action on this plan during their regular meeting in Much. Resolution No. 1162-3-93(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Approving a Communications Plan For and Between the City of Allen and /he Allen Independent School District. MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmembef Hamner, the Council voted seven (7) for and none (0) opposed to approve Resolution No. 1162-3-93(R) in accordance with the Mayor's Subcommittee recommendation implementing the communication plan by and between the City of Allen and the Allen Independent School District. The motion carried. Other Business TML Region 13 Dinner (Agenda Item XIII) (Agenda Item ]([H -A) It was noted the dinner was on the same evening as the regular Council meeting. Calendar (Agenda Item XTEI-B) March 6 7 a.m. to 7 p.m. March 6 10 a.m. to 8 P.M. March 10 4:30 p.m. May 1 7 a.m. to 7 p.m. May 6 6 p.m. May 6 7 p.m. May 6 7:30 p.m. School Bond Election Bond Election Open House - Don Brazeal's office Mayor's Subcommittee Election - Rountree Elementary Dinner Canvass Election Regular Council Meeting ALLEN CITY COUNCIL REGULAR SESSION MARCH 4, 1993 PAGE 7 Legislative Report (Agenda Item XHI-C) Michael Stanger, Assistant to the City Manager, reported there was no new development regarding the open meeting/records bill regarding Economic Development. He also reported Senate Bill 146 regarding crime acts of omission was signed into law last week, but that Senate Bill 100 looked as if it was not going to pass. The Mayor indicated he would share the wording of the ballot with Council regarding the amendments on the May I election. Spring Planning Session (Agenda Item XIII -D) It was reported Staff did their environmental scan this week. The Mayor requested all of the Council's scan so that he could do the "city's view" in preparation for the Spring Planning Session. Items of Interest (Agenda Item XIII -E) There were no items of interest. Executive Session (Agenda Item XIV) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Sections 2(t) and 2(g), the Allen City Council convened into Executive Session at 9:42 p.m. in the Conference Room of the Allen Municipal Amex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to (t) Consider Disposition of Excess City Property and (2) Consider Appointments to Parks and Recreation Board. The Executive Session was adjourned at 11.20 p.m. Reconvene (Agenda Item XV) The Allen City Council reconvened into regular session at 11:21 p.m. on Thursday, March 4, 1993, in the Council Chambers of the Allen Municipal Amex to consider action on items discussed during Executive Session. ■ Consider Disposition of Excess City Property MOTION: Upon a motion made by Councilmember Bishop and seconded by Councilmember Nichols, the Council voted seven (7) for and none (0) opposed to authorize the City Manager to obtain appraisals on all unused City properties. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION MARCH 4, 1993 PAGE g The Council Interview Committee placed the following names as a slate of nominations for the specific places on the Parks and Recreation Board: Denise Lebowitz — Place No. 3 Term Expires: 9-30-94 Frank Maitland — Place No. 4 Term Expires: 9-30-93 MOTION: Upon a motion made by Councilmember Bishop and seconded by Mayor Pro Tem Lilly, the Council voted seven (7) for and none (0) opposed that nominations cease and that the slate of individuals previously nominated be appointed by acclamation to the designated places on the Parks and Recreation Board. The motion carried. Adjourn (Agenda Item XVI) MOTION: Upon a motion made by Councilmember Christakos and seconded by Councilmember Terrell, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 11:25 p.m., on Thursday, March 4, 1993. The motion carried. These minutes approved on the l Sth day of March , 1993. ATTEST: J y Mot son, CITY SECRETARY I APPROVED: Kevin Lilly, MAYOR PRO '1711