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Home My WebLink AboutR-3594-7-18RESOLUTION NO. 3594-7-18(R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE 201&2019 ANNUAL ACTION PLAN; AUTHORIZING ITS SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD); REPEALING ALL RESOLUTIONS IN CONFLICT; PROVIDING A SEVERABIATY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Allen City Council recognizes the importance of neighborhood integrity and the needs of individuals that may be assisted through participation in the Community Development Block Grant (CDBG) Program; and, WHEREAS, the Allen City Council has identified high priority affordable housing and community development needs; and, WHEREAS, the Allen City Council has undertaken a public participation process including consultation with public service providers, input from residents and public hearings. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: SECTION 1. In order to fulfill the requirements of the Community Development Block Grant Program of the City of Allen, the City Council of the City of Allen, Texas, hereby approves the 2018-2019 Annual Action Plan. ' SECTION 2. The Mayor of the City of Allen, along with the City Manager, are hereby authorized to submit the 2018-2019 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD) for review and approval. SECTION 3. Any prior Resolution of the City Council in conflict with the provisions contained in this Resolution are hereby repealed and revoked. SECTION 4. Should any part of this Resolution be held to be invalid for any reason, the remainder shall not be affected thereby, and such remaining portions are hereby declared to be severable. SECTION 5. This Resolution shall take effect immediately from and after its passage and it is so duly resolved. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE 24TH DAY OF JULY 2018. APPROVED: Step n %krrell, MAYOR AT TEST ^: n ^ / �V�C-�\ XrCV She ey B. Geo C, SECRETARY ' CITY OF ALLEN 2018 - 2019 ANNUAL ACTION PLAN Table of Contents Executive Resources Activities to be Undertaken OutcomeMeasures....................................................................................................9 ' Budget Summary........................................................................................................9 Limitationson Funding...........................................................................................9 Geographic Distribution......................................................................................... 10 Homeless and Other Special Needs Activities.............................................16 OtherActions................................................................................................................ 18 Monitoring..................................................................................................................... 18 Attachments A. Application Standard Form 424 ' B. Certifications C. Council Resolution - City ojAllen 2018-2019 Action Plan - ' VI. Action Plan Action Plan Section 91.220 Executive Summary - 91.220(6) The Action Plan describes how funds received from the Community Development Block Grant program will be utilized for the 2018 — 2019 program year. It is intended to describe both the proposed programs and how many residents are likely to benefit from them. Projects correspond to priority needs identified in the 2014 — 2019 Consolidated Plan. Obiectives and Outcomes As a result of implementation of this plan: 1. Ten (10) households will have sustained affordable housing through a home repair program for the purpose of providing decent affordable housing. 2. One -hundred fifty (150) households will have sustained affordable housing through new and utility assistance for the purpose of providing decent affordable housing. 3. Twenty (20) individuals will have access to housing information for the purpose of sustainable affordable housing. ' Evaluation of Past Performance The 2018-2019 program year will be the fourteenth year for the City of Allen as a participant in the CDBG program. Previous activities implemented have generally met the goals established in the Consolidated Plan. Overall the activities have been very successful and, in some cases, have exceeded expectations. Generally, funds are being spent in a timely manner with most funds being spent prior to the end of each program year. 1 Citizen Participation Public input was sought through public hearings in accordance with the Citizen Participation Plan. The draft Action Plan was advertised in the local newspaper and made available on the City's web site with a 30 -day public comment period beginning June 21, 2018. The first public hearing was held at 2:30 p.m. on Thursday July 12, 2018 in the City Council Conference Room located at 305 Century Parkway Allen, TX. The second public hearing was held before the City Council at 7:00 p.m. on July 24, 2018 in the City Council Chamber located at 305 Century Parkway Allen, TX. The 2018 —19 Annual Action Plan was approved for submission to the U. S. Department of Housing and Urban Development by the City Council on July 24, 2018. Resources — 91.220(c) The City expects to receive $430,329 through the CDBG Entitlement program for Plan Year 2018- 2019. No program income is expected to be received during this program year. In addition to CDBG funds, the City will provide funding to public service agencies. City of Allen 2018-2019 Action Plan - ' Activities to Be Undertaken — 91.220(d) The activities to be undertaken will implement the priorities and objectives established in the 2014 — 2019 Consolidated Plan and are listed below: Objective #l: To preserve and expand the supply of decent, safe, and affordable housing through the rehabilitation of existing residential property. Strateey #1: Provide housing rehabilitation, home repair and weatherization assistance to low for moderate income persons. Goal: The City will provide financial assistance for rehabilitation and repair of owner - occupied units. It is anticipated that 50 dwellings will be rehabilitated or repaired at a rate of ten (10) per year. Objective #2: To provide educational information for low and moderate persons about affordable housing, homeownership, lenders fair housing laws, and lead-based paint hazards. Strategy #2: Provide housing assistance and education to low to moderate income persons. Goal: The City will provide educational materials and referrals to the community about ' housing and availability/accessibility of a suitable living environment. It is anticipated that 100 people will receive materials and/or referrals at a rate of twenty (20) persons per year. Objective #3: To encourage the expansion and accessibility of human services for low to moderate income persons. Strategy #3: Assistpublic service agencies who serve all categories of very low to moderate income persons. Goal: Provide support to public service agencies for all classifications of very low to moderate income persons. The City plans to fund public service activities from CDBG funds and alternative sources. Services may includejob placement / counseling, food and clothing, interim assistance, homeless prevention, rapid rehousing, transportation services, youth services, and child care services. The following pages present the information required by HUD Table 3A/3C to describe the activities funded through CDBG that are proposed to address priority needs identified in the Consolidated Plan. - City of Allen 2018-2019 Action Plan - [I 6.1 (HUD Table 3A) Summary of Specific Annual Obiectives Availability/Accessibility of Decent Housin DH -1 Specific Objective Source Year Performance Expected Actual Percent of Indicators Number Number Completed Funds D Sustain quality of CDBG 2015 Housing Units 10 16 160 H owner -occupied 2016 Housing Units 10 17 170 % 1. housing through 2017 Housing Units 10 28 280 % 1 rehabilitation. 2018 Housing Units 10 21 210 % 2019 Housing Units 10 % MULTI-YEAR GOAL 50 82 164% Sustainabili of Decent Housin H-2 D To provide 2015 People 20 20 100 % H information about 2016 People 20 20 100 % 1. housing, 2017 People 20 20 100 % 2 homeownership, fair 2018 People 20 20 100 e/ housing and lead base 2019 People 20 % paint hazards. MULTI-YEAR GOAL 100 80 80°/ S Increase accessibility CDBG 2015 Households 150 150 100% L to health and human 2016 Households 150 94 63% 1. services. 2017 Households 150 103 67% 1 2018 Households 150 152 101 % 2019 Households 150 % MULTI-YEAR GOAL 750 499 66% City ojAllen 2018-2019 Action Plan - I Table 6.2 (HUD Table 3C) Consolidated Plan Listing of Projects Home Repair Applicant's Name City of Allen Priority Need Housing Project Title Owner -Occupied Housing Rehabilitation Program Project Description Provide for repair, rehabilitation and weatherization of owner -occupied units through this program at a maximum of $25,000 each and minor repairs at a maximum of $5,000. It is anticipated that ten (10) dwellings will be rehabilitated or improved through this program using CDBG funding. Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome category: ❑ Availability/Accessibility ❑ Affordability ® Sustainability Location Target Neighborhoods (Windridge Estates, Hillside Village, Oakhill, Timberbend, and Collin Square, urgent repairs accepted citywide) Objective Number 1 Project ID HUD Matrix Code CDBG Citation 14A 570.202 Type of Recipient CDBG National Objective Local Govt. LMH Start Date Completion Date 10/1/2018 9/30/2019 Performance Indicator Annual Units Housing Units - 01 10 - City ojAllen 2018-2019 Action Plan - Funding Sources: CDBG $3.60,780_ _ ESG HOME HOPWA Total Formula Prior Year Funds $0 Assisted Housing PHA Other Funding Total $360,780 ' Table 6.3 (HUD Table 3C) Consolidated Plan Listing of Projects Homebuyer Assistance Applicant's Name City of Allen Priority Need Housing Education Project Title Housing Education Materials and Referrals Project Description The City will provide educational materials and referrals on the home buying process, fair housing laws, and lead-based paint to low to moderate income families. It is anticipated that hundred (100) families will receive assistance at a rate of twenty (20) families per year. ' Location City-wide Objective Number Project ID HUD Matrix Code CDBG Citation 05U 570.201(e) Type of Recipient CDBG National Objective Subreci lent LMH Start Date Completion Date 10/1/2018 9/30/2019 Performance Indicator Annual Units People - 01 50 - City oJAllen 2018-2019 Action Plan - Funding Sources: CDBG $0 ESG HOME HOPWA —__— ---_ Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total $0 ' Table 6.4 (HUD Table 3C) Consolidated Plan Listing of Projects Program Administration Applicant's Name City of Allen Priority Need Planning/Administration Project Title Program Administration Project Description Reasonable costs of program management including program information materials and advertising, report preparation, staff training and administrative support. Location Community Wide Objective Number Project ID 2 HUD Matrix Code CDBG Citation 21A 570.206 Type of Recipient CDBG National Objective Local Govt. Start Date Completion Date 10/1/2018 9/30/2019 Performance Indicator Annual Units 0 - City ojAllen 2018-2019 Action Plan - unding Sources: DBG . $5_000 _ OME OPWA otal Formula rior Year Funds ssisted Housing HA ther Funding Total _$5,000 _ 1 C Table 6.5 (HUD Table 3C) Consolidated Plan Listing of Projects Public Services Applicant's Name City of Allen Priority Need Public Services Project Title Allen Community Outreach Project Description The emergency assistance program provides one-time or short term, a maximum of three months, subsistence payments to eligible families to bridge a financial crisis. The assistance includes payment of rents to prevent eviction and utilities to prevent loss of service. In the 2017-2018 Plan Year ACO served approximately 152 households with rent and utility assistance, of which 100% were residents of Allen. Objective category: ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome category: ❑ Availability/Accessibility ❑ Affordability ® Sustainability Location Allen Community Outreach, 801 E. Main Suite. A, Allen, TX, 75002 Services provided community wide. Objective Number Project ID 3 HUD Matrix Code CDBG Citation 05Q 570.201(e) Type of Recipient CDBG National Objective Subreci lent LMC Start Date Completion Date 10/1/2018 9/30/2019 Performance Indicator Annual Units People - 01 150 - City of Allen 2018-2019 Action Plan - Funding Sources CDBG -..$64.549,,,,,_.._. ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA -- — --- Other Funding Total . $64,549 Outcome Measures - 9L220(e) The following outcome measures have been identified for each activity in accordance with the CDBG Outcome Performance Measurement System: 1. Ten (10) households will have sustained affordable housing through the Owner -Occupied Housing Rehabilitation Program for the purpose of providing decent affordable housing. 2. One -hundred and fifty (150) persons will have sustained affordable housing through rent and utility assistance for the purpose of providing decent affordable housing. 3. Twenty (20) persons will have increased knowledge about the home buying process, fair housing laws, and lead-based paint hazards. Budget Summary Activity 2018-2019 CDBG Funds Previous Year Rollover Funds Total Available Owner -Occupied Housing Rehabilitation Program $360,780 $0 $360,780 Public Service $64,549 $0 $64,549 Program Administration $5,000 $0 $5,000 Total $430,329 $0 $430,329 Limitations on Funding The legislation governing the Community Development Block Grant Program places limitations on the use of funding for specific purposes. Described below are the limitations on the amount of funds that can be allocated to specific projects during the 2018-2019 program year: Plan Year 2018-2019 Community Development Block Grant Allocation = $430,329 Limitations Maximum 15% Limitation on Public Service Activities $64,549 $64,549 20% Limitation on Program Administration $86,065 $5,000 - City ojAllen 2018-2019 Action Plan - ' Geographic Distribution — 91.220(n CDBG funds must be utilized for persons and activities located within the city limits of Allen. The CDBG Target Areas were identified by a Neighborhood Task Force as areas in need of public assistance and areas where most low to moderate -income residents live. The Target Areas consist of neighborhoods within census tracts that have 18.5 % or more of persons with incomes below 80% of the median income for the Dallas PMSA as calculated by HUD. Public service programs are targeted directly to persons whose household income falls below 80% of the median income and their residence lies within the city limits of Allen. All of the CDBG funds will be used for activities that benefit low to moderate income residents. The data does not reflect significant minority concentrations in the community. Geographic distribution of resources is as follows: I. Home Repair $360,780 85% TARGET AREAS 2. Public Service Funding $64,549 15% COMMUNITY WIDE 3. Program Administration $5,000 100% COMMUNITY WIDE 4. Housing Education $0 0% COMMUNITY WIDE City ojAllen 2018-2019 Action Plan - ' Map 2.1 Hillside Neighborhood City ojAllen 2018-2019 Action Plan - IMap 2.2 1 I Windridge Neighborhood - City ojAllen 2018-2019 Action Plan - ' Map 2.3 1 Oak Hill Neighborhood City oJAllen 2018-1019 Action Plan - Fes. ! , r " .., J iil•.yn"iYLr•� .. M1 Y Yy7.� .;- Affordable Housing - 91.220(g) The table below (HUD Table 3B) shows the one-year goals for number of households to be provided affordable housing through all programs. Public Housing — 91.220(h) The City of Allen does not have a Public Housing Authority. Although the Plano Housing Authority and McKinney Housing Authority do on occasion coordinate assistance for residents in Allen, they do not actively promote housing assistance programs in the community. The City will continue to coordinate activities with them. Homeless and Other Special Needs Activities - 91.220(i) The City is not a direct recipient of ESG, HOPWA or other similar funds. However, the City will consider providing assistance to social service organizations that provide assistance to the homeless and other special needs populations. Funds may be awarded to one or more social service organizations that provide services to low to moderate -income Allen citizens for expanded or new services/programs. The City of Allen continues to be a participant in the Collin County Plan to End Chronic Homelessness and the Collin County Homeless Coalition Barriers to Affordable Housing - 91.2156) ' The major barrier to affordable housing is a limited supply of affordable housing and limited housing choice. Few low cost homes are for sale in Allen. What homes are available at lower prices are typically in poor condition or sell very quickly, pointing to a possible demand for that priced housing. Land and development costs also discourage the construction of new lower priced homes. The current housing market, combined with City land use regulations and impact fees for residential development, make new affordable housing difficult. This contributes to a lack of interest by most developers and builders to construct lower priced housing. Additionally, no new multi -family dwellings are being developed that would be considered affordably priced housing for low income residents. P - City of Allen 2018-2019 Action Plan - Table 6.6 HUD 3B Annual Affordable Ho sing Completion Goals Grantee Name: City of Allen Program Year.2016 Expected Annual Number of Units To Be Completed Actual Annual Number of Units Completed Resources used during the veriiiod CDBG HOME ESC HOPWA BENEFICIARY GOALS (Sec. 215 On Homeless households ❑ ❑ ❑ ❑ Non -homeless households ❑ ❑ ❑ ❑ Special needs households ❑ ❑ ❑ ❑ Total Sec. 215 Beneficiaries- ❑ ❑ ❑ ❑ RENTAL GOALS (Sec. 215 Only) Acquisition ofexisting units ❑ ❑ ❑ Production ofnew units ❑ ❑ ❑ Rehabilitation ofexisting units ❑ ❑ ❑ ❑ Rental Assistance ❑ ❑ ❑ Total Sec. 215 Affordable Rental ❑ ❑ ❑ ❑ HOME OWNER GOALS (Sec. 215 Only) Acquisition ofexisting units ❑ ❑ Production ofnew units ❑ ❑ Rehabilitation of existing units 10 ® ❑ Homebuyer Assistance ❑ ❑ ❑ Total Sec. 215 Affordable Owner ❑ ❑ ❑ ❑ COMBINED RENTAL AND OWNER GOALS Sec. 215 Ont Acquisition ofexisting units ❑ ❑ ❑ Production ofnew units ❑ ❑ ❑ Rehabilitation ofexisting units ❑ ❑ ❑ ❑ Rental Assistance ❑ ❑ ❑ Homebuyer Assistance ❑ ❑ ❑ Combined Total Sec. 215 G.00 ❑ ❑ ❑ ❑ OVERALL HOUSING GOALS Sec. 215+ Other Affordable Housing) Annual Rental Housing Goal ❑ ❑ ❑ ❑ Annual Owner Housing Goal ❑ ❑ ❑ ❑ Total Overall Housing Goal 10 ❑ ❑ ❑ ❑ Other Actions — 91.220(k) City of Allen 2018-2019 Action Plan - ' A description of actions the City plans to undertake during the next year will consist of the following: Obstacles to meeting underserved needs -The City plans to provide funding for public service organizations in an effort to provide more assistance for needy families. Foster and maintain affordable housine-The City plans to continue to enforce property maintenance and building codes in low to moderate -income areas in an effort to maintain housing costs in these areas. The City will continue to provide assistance to low to moderate -income persons for rehabilitation of existing homes. Evaluate and reduce lead-based hazards -The City plans to identify hazards associated with CDBG projects and make recommendations as to their resolution. Reduce the number of poverty level families -The City of Allen will use Community Development Block Grant funds to assist public service programs in meeting these goals. The City will provide assistance to public service agencies for low to moderate -income, homeless and special needs populations. Develop institutional structure- Federal and state agencies along with financial institutions, realtors, and credit counseling agencies will provide the information for Housing Educational Program. Public service agencies will receive funds to provide services. The ' institutional structure of public, non-profit, and private organizations generally function well in meeting the needs of families and individuals in the community. The lack of funding for serving those in need is the only identified gap in the institutional structure. The City will schedule meetings with the service providers on an as -needed basis to coordinate activities of the Community Development Block Grant Program as well as continue to collaborate with public service agencies. Monitoring — 91.230 All programs and projects will be monitored by the CDBG Planner to ensure compliance with CDBG rules and regulations. The City will also monitor the performance of all programs to ensure that the activities are being performed and goals are being met, and all requirements of the programs are being fulfilled according to regulations and the goals and objectives stated in the Consolidated Plan. Accomplishments will be entered in IDIS on a quarterly basis and progress reviewed by staff. Any lapses in performance or timeliness will be identified and staff will work with the subrecipient to take the necessary corrective action. The City will monitor the performance of all CDBG recipients and all entities receiving funds from the City by reviewing program agreements and requirements with grant recipients prior to project start, monitoring project through project completion, and obtaining required paperwork prior to paying out full grant funds. All public service programs funded with CDBG funds will be required to submit quarterly reports regarding the accomplishments made in relation to their request for reimbursement of expenditures. The City will conduct an annual site visit to public service ' agencies receiving funds to review accomplishments, program requirements and ensure compliance. The monitoring process consist of scheduling the visit, an entrance conference with - City of Allen 2018-2019 Action Plan - ' agency staff, review documents and eligibility requirements, an exit conference, and written follow up with correction if necessary. All programs providing housing assistance include mandatory inspections to ensure compliance with minimum housing standards and lead-based hazard requirements. The City audits the expenditure of CDBG grant funds as part of its annual auditing process. The audit is done by an outside accounting firm and includes the auditing of third party public service programs. 1 City of Allen 2018-2019 Action Plan -