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HomeMy WebLinkAboutMin - City Council - 1993 - 10/21 - RegularALLEN CITY COUNCIL REGULAR MEETING OCTOBER 21, 1993 Present: Joe Farmer, Mayor Councilmembers: Kevin Lilly, Mayor Pro Tem Mickey Christakos David Bishop Mike Nichols Steve Terrell Sharon Hamner City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary WORKSHOP SESSION - 7:15 P.M. With a quomm of the Counmlmembers present, the workshop session of the Allen City Council was called to order by Mayor Farmer at 7:32 p.m. on Thursday, October 21, 1993, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Open Council Discussion (Agenda Item 11) An updated City map was distributed to everyone present. Information was also distributed regarding Epic Healthcare Facilities being proposed in the City of Allen. Discussion of Consent Agenda and Beirut" Aeenda Items (Agenda Item III) Mayor Farmer began the review of the Consent Agenda items. Discussion was held regarding Agenda Item IV, Consent Agenda, Item E, Approve Resolutions Regarding ISTEA Enhancement Projects. Council discussed possible ISTEA funding for hike and bike trails, etc. during the budget retreat. This item will be removed during the regular meeting for additional discussion and Staff presentation. There was no discussion on Agenda Item V, Council Committee Reports. However, these will be reviewed in full during the regular meeting. ALLEN CITY COUNCIL WORKSHOP SESSION OCTOBER 21, 1993 PAGE 2 Council discussed Agenda Item VI, Citizen's Comments. Council felt there might be individuals present regarding the overlay on Rivercrest. Discussion was held regarding Agenda Item VII, Request to Appear by Gordon McIntyre to Discuss Plans for City of Allen Christmas Parade. Gordon McIntyre will be present to discuss the Christmas Parade in more detail with the Council. Discussion was held regarding Agenda Item VBI, Consider Recommendations on Park Community Facility Site and Program. A great deal of work has been done on this particular item and a recommendation will be coming forth from the Facility Activity, Timing and Site Selection Oversight Committee (FATSSO) during the regular meeting. Discussion was held regarding Agenda Item IX, Resolution Declaring Intent to Change Service and Rates for Solid Waste Collection and Recycling. Discussion was held regarding various aspects of grass clippings, tree limbs and shrub pick-ups Further discussion will be held during the regular meeting. Discussion was held regarding Agenda Item X, Approve Public Participation Component of the Capital Improvement Program. Council is especially interested in looking at the public participation component of the Capital Improvement Program. Additional information will be presented to the Council for their comments and review during the regular meeting. With no further discussion on the agenda, the workshop session of the Allen City Council was recessed at 7:55 p.m. on Thursday, October 21, 1993. REGULAR SESSION - 8:00 P.M. With a quorum of the Councdmembers present, the regular session of the Allen City Council was reconvened by Mayor Farmer at 8:04 p.m. on Thursday, October 21, 1993 in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item IV) Mayor Pro Tem Lilly requested that Item D, Approve Resolutions Regarding ISTEA Enhancement Projects, be removed from the Consent Agenda. MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Terrell, the Council voted seven (7) for and none (0) opposed to approve and adopt all remaining items on the Consent Agenda as recommended and as follows: A. Approve Minutes of October 7, 1993, Regular Meeting. B. Authorize city staff to pay bills associated with the 1985 Capital Improvement Program as follows: ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 21, 1993 PAGE 3 1. SVA Concrete Co., Inc. $ 8,288.00 For: Country Meadows Park: Construct Boarders and Walkways to Playground 1985 Park Bond Funds Period: October 1993 2. Pierce Manufacturing $74,045.00 For: First Payment for two (2) Pierce Saber 1500 Pumpers 1992 General Obligation Bond Funds Period: October 1993 C Tax Report. E. Contin Action of Sign Control Board to Gram One -Year Variance to Turrentine-Jackson Funeral Home for Advertising a Business that is not in a City with Adjacent Border to Allen on Billboard Located on US 75. The motion carried. Discussion was held regarding Item D, Approve Resolutions Regarding ISTEA Enhancement Projects. Rhoda Savage, Director of Parks and Recreation, reviewed the federal government's fundings available through ISTEA for significant historic, cultural and non-traditional transportation resources relating to transportation. Hike and bike trails and scenic enhancements to existing systems are examples of the types of projects classified as enhancements. North Texas Central Council of Governments has requested a list of projects for possible ISTEA enhancement funding. Criteria has been established and the City of Allen is requesting inclusion of a development of hike and bike trails along Cottonwood Creek. Allen is also interested in a regional plan which shows consistency with our neighboring communities. The total projected project cost is $170,000 with a local match -up of $50,000 or 29% Resolution No. 1208-10-93(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing the Submittal of a Grant Application for Funding of Improvements as Detailed in Sections 18 and 19 of the City of Allen Linear Greenbelt Park Study to the Texas Department of Public Transportation for Consideration for Funding Under the Transportation Enhancement Program; and Acknowledging a Twenty-nine Percent Local Match for Overall Project Cost for any Approved Funded Project. MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Bishop, the Council voted seven (7) for and none (0) opposed to approve Resolution No. 1208-10-93(R) as previously captioned. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 21, 1993 PAGE 4 Resolution No. 1209-10-93(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, in Support of the Master Plan Development for Rowlett Creek by Collin County. MOTION: Upon a motion made by Councilmember Bishop and seconded by Mayor Pro Tem Lilly, the Council voted seven (7) for and none (0) opposed to approve Resolution No. 1209-10-93(R) as previously captioned The motion carried. End of Consent Aeeula Council Committee Reports (Agenda Item V) Fins nce/Administration: None Services: r BFI Animal shelter review r Country Meadows Park update r Ambulance fees Police Department federal grant r Funding for Parks and Recreation facility Development: CIP program Mayor's: Public participation and CIP process State of the City Address r Municipal Messenger schedule Citizen's Comments There were no citizen's comments. (Agenda Item VI) ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 21, 1993 PAGE 5 Request to Appear by Gordon McIntyre to Discuss Plans for City of Allen Christmas Parade (Agenda Item VID Gordon McIntyre, on behalf of the Allen Jaycees, requested permission for the Annual Christmas Parade to be held on December 4, 1993, at 3 P.M. in downtown Allen. The Jaycees also requested the ability to sell cold drinks on City streets, use of the Senior Citizen facility for "Santa," and a special fund raiser of "pictures with Santa." MOTION: Upon a motion made by Councilmember Bishop and seconded by Mayor Pro Tem Lilly, the Council voted seven (7) for and none (0) opposed to authorize the Allen Jaycees Christmas Parade on December 4, 1993, at 3:00 P.M. and authorizing the Jaycees to sell cold drinks on City right-of-way, the use of the Senior Citizen's building and authorization for a fund raiser of the Santa pictures for those who request it. The motion carried. Consider Recommendations on Park Community Facility Site and Proeraut (Agenda Item VIII) Rhoda Savage, Director of Parks and Recreation, reviewed the schedule updates for completion of the Allen Recreational Facility Ross Obermeyer, member of the Facility Activity, Timing and Site Selection Oversight Committee (FATSSO), reviewed the public input process used to help determine the program needs for today as well as for the future. Mr. Obermeyer discussed Phase I of the plan to be completed with existing funds but referred to the Master Plan to be completed with future funds as they become available. Discussion was held regarding the schematics of the indoor track which would accommodate younger people for jogging and older people for walking. The game area would be primarily used for youth activities. Two handball/racquetball courts were recommended due to the lack of similar facilities in this area. The final facility design may include multi-purpose type rooms. However, the focus will be on program quality versus quantity The Master Plan will address the programming needs of the entire project. The project will be developed in a manner that addresses both short- term and long-term needs. Council will have the opportunity for additional input as the facilities are being designed. Council took a brief recess. Discussion was held regarding the kitchen as stated on the facility's list. It will be a functional area and a support facility for other activities. MOTION: Upon a motion made by Councilmember Christakos and seconded by Councilmember Bishop, the Council voted seven (7) for and none (0) opposed to approve the program elements in Phase I to include: 1. Office/Control Area 2. Kitchen 3. Game Area 4 Indoor Track 5. Gymnasium ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 21, 1993 PAGE 6 6. Social/Meeting Room(s) (150 persons capacity) 7 Concessions/Seating 8. Racquetball/Handball Court (2 courts) 9 Arts and Crafts Room * Note: Mechanical/Circulation not shown but included in accordance with FATSSO recommendation. The motion carded. Lonnie Thomas, member of the FATSSO, spoke before the Council regarding sites considered for the Allen Recreational Facility Architect Ron Hobbs shared with the Council the sial sites through a slide presentation. He also reviewed the entire Master Plan of Bethany Lakes and the possible location of the site chosen by FATSSO. If Bethany Lakes is used as the site, there may be some overlapping of funding possibilities in the development of that aspect of the park. Council had a concern regarding Parks and Wildlife's acceptance of this facility as part of the Master Plan and its possible jeopardizing of the grant monies received from the Parks and Wildlife Division. Several properties were considered during the site selection process including existing park sites, existing park facilities, purchase of undeveloped land, and the purchase and renovation of an existing structure and its surrounding property Sites analyzed by the cormnittee were: 1. St. Mary's Park 2. Cottonwood Greenbelt 3. Shadow Lakes 4. McDermott Soccer Complex 5. Ford Park 6. Bethany Lakes The FATSSO Committee is recommending the Bethany Lakes park site for the Allen Recreational Facility because it doesn't impact the surrounding community, it enhances the remainder of the park, the physical attributes are greater than any other site, the design opportunities are tremendous, the acceptability to the neighborhood is ideal, and the visibility of the site will not be a deterrent to the neighborhood. After the architect receives direction from the Council, he will review all possible sites and include the programs in a structure to compliment and be appropriate to that particular site. MOTION: Upon a motion made by Councilmember Christakos and seconded by Councilmember Bishop, the Council voted seven (7) for and none (0) opposed to approve Bethany Lakes as the site for the Allen Recreational Facility in accordance with FATSSO recommendation. The motion carried. Discussion was held regarding combining funds for the recreation center and Bethany Lakes main structure. FATSSO determined the concept of the Allen Recreational Center could fulfill the needs of the previously discussed primary structure for Bethany Lakes Park. Certain Councilmembers disagreed and felt the citizenry expected an open pavilion/public restroom/sitting area in conformance with the planned passive park ALLEN CITY COUNCIL REGULAR SESSION A OCTOBER 21, 1993 PAGE 7 lifestyle. Other Councilmembers felt the Allen Recreational Center would fulfill the previously specified passive needs, and address additional active recreational program needs. MOTION: Upon a motion made by Councilmember Christakos and seconded by Councilmember Bishop, the Council voted three (3) for and four (4) opposed with Mayor Farmer, Mayor Pro Tem Lilly, and Councilmembers Nichols and Terrell casting the negative votes that Council approve the combination of funds available for the primary structure and the Allen Recreational Facility to construct one facility to be known as "The Allen Recreational Facility " The motion did not carry Council took a brief recess. Further discussion was held regarding available funds to be combined with the Allen Recreational Facility funds, but "earmarking" the primary structure funds to be used for a primary structure with additional park funds to be used in combination with the Allen Recreational funds for the two structures. MOTION: Upon a motion made by Councilmember Christakos and seconded by Councilmember Bishop, the Council voted seven (7) for and none (0) opposed to authorize the architect to continue in the process to design both facilities to include passive activities in the developed area of the park and use remaining funds allocated for other projects for developing the Allen Recreational Facility The motion carried. 9 The Council thanked FATSSO and the Parks and Recreation Board for their dedication and hard work on this particular aspect of the project. Resolution Declaring Intent to Change Service and Rates for Solid Waste Collection and Recycling (Agenda Item IX) Michael Stanger, Assistant to the City Manager, reviewed the solid waste management vision with the Council. Mr. Stanger also delineated the percentage of solid waste that is being diverted from the waste stream through recycling and a scenario of what could be done through a grass clipping ban. Recycling plus yard waste including grass clippings, leaves and tree trimmings could amount to approximately 25 % of the annual municipal waste stream in Allen. It is imperative that the City of Allen show a concerted effort to meet our share of the state mandated goal by reducing landfill waste by 40% by January 1, 1994. Although the recycling program in Allen has diverted about 9% of landfill materials since the program's inception, this is far less than the 40% reduction goal. Due to significant administrative effort for City employees and BFI cost factor and the apparent lack of concern regarding the rebate on citizens' part, Staff and Services Subcommittee is recommending that the rebate project be discontinued. Due to the impact of a sudden ban on grass clippings, a temporary solution will be discussed with BFI to phase the citizens of Allen into total ban of grass clippings in the future. Services Subcommittee and Staff is recommending that the City of Allen contract with BFI for once a week automatic collection with a ban on grass clippings. Recycling will be continued on a once -a -week basis ALLEN CITY COUNCIL REGULAR SESSION { OCTOBER 21, 1993 PAGE 8 without recycling rebates. Staff was asked to negotiate with BFI for a "fee for service" transitional opportunity for those who desire grass clipping pick-up and a permanent "fee for service" yard waste collection including trees and shrubs. Resolution No. 1210-10-93(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Declaring the Intent of the City to Alter Solid Waste Collection and Recycling Services and Compensation Paid to the City's Contractor for Such Services. MOTION: Upon a motion made by Councilmember Bishop and seconded by Councilmember Hamner, the Council voted seven (7) for and none (0) opposed to approve Resolution No. 1210-10-93(R) as previously captioned to move to once -a -week, 90 -gallon container pick-up, ban on grass clippings with an option for "fee for service," eliminate rebate for recycling and tree limb and shrub "fee for service" opportunities. The motion carried. Approve Public Participation Component of the Capital Improvement Pro eram (Agenda Item IC) Development Subcommittee reviewed the CIP background and the calendar proposed several months ago. Information was distributed to the Council regarding anupdated public participation model for the 1993-94 CIP It was felt a previous process document and the current document could be meshed into a workable CIP process. Discussion was held regarding the make-up of the Steering Committee and the deadline for Council to recommend the seven citizens on that committee. The Steering Committee will actually make up the leadership coordination "arm" of the organization. Department heads/Staff will be used as resources for the other six subcommittees. The Development Subcommittee will review this document and return to Council with a recommendation regarding the entire process. There was no action taken on this item. Other Business (Agenda Item ICI) Calendar December 4 Christmas Parade Items of Interest (Agenda Item 3U -A) (Agenda Item XI -B) Judy Morrison, City Secretary, distributed information to the Councilmembers attending TML and asked for any additional input or changes to be directed to her as soon as possible. ALLEN CITY COUNCIL REGULAR SESSION OCTOBER 21, 1993 Executive Session PAGE 9 (Agenda Item XII) In accordance with Article 6252-17, V.A.T.C.S. (Open Meetings Law), Section 2(g), the Allen City Council convened into Executive Session at 12:55 p.m, in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to Council Employee Evaluations. The Executive Session was adjourned at 1:55 a.m. Recgnvene (Agenda Item XIII) The Allen City Council reconvened into regular session at 1:56 a.m. on Friday, October 22, I993, in the Council Chambers of the Allen Municipal Annex. There was no action taken on items discussed during Executive Session. Adiourn (Agenda Item XIV) MOTION: Upon a motion made by Councilmernber Christakos and seconded by Councilmember Bishop, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 1:57 a.m., on Friday, October 22, 1993. The motion carried. These minutes approved on the lgth day of November , 1993. APPROVED: Joe farmer, MAYOR Rly yai J y M on, CMC, CITY SECRETARY