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HomeMy WebLinkAboutMin - City Council - 1994 - 11/17 - RegularALLEN CITY COUNCIL LREGULAR MEETING NOVEMBER 17, 1994 Present: Joe Farmer, Mayor Councilmembers: Kevin Lilly, Mayor Pro Tem David Kerr David Bishop Mike Nichols Steve Terrell Sharon Hamner City Staff: With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:30 p.m. on Thursday, November 17, 1994, in the Lunch Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Open Council Discussion (Agenda Item II) Council received a letter regarding water billing which the City Manager will handle as a management item. Council acknowledged receipt of the Boards and Commission Appreciation Dinner announcement to be held on Tuesday, December 6. Discussion of Consent Agenda and Reeular Aeenda Items (Agenda Item III) Mayor Fanner began the review of the Consent Agenda items. Discussion was held regarding Agenda Item IV, Consent Agenda, Item B, Approve a 20' Water Main Easement Requested by the North Texas Municipal Water District and Authorize the Mayor to Execute the Easement and Instruct City Staff to File the Easement at Collin County Records. The City Manager explained that there is an understanding between the North Texas Municipal Water District that if the water line came in conflict with the Exchange Overpass, any cost in alteration for that water line or for the overpass would be assumed by the North Texas Municipal Water District Jon McCarty, City Manager Judy Morrison, City Secretary DINNER AND WORKSHOP SESSION - 6:15 P.M. With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:30 p.m. on Thursday, November 17, 1994, in the Lunch Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Open Council Discussion (Agenda Item II) Council received a letter regarding water billing which the City Manager will handle as a management item. Council acknowledged receipt of the Boards and Commission Appreciation Dinner announcement to be held on Tuesday, December 6. Discussion of Consent Agenda and Reeular Aeenda Items (Agenda Item III) Mayor Fanner began the review of the Consent Agenda items. Discussion was held regarding Agenda Item IV, Consent Agenda, Item B, Approve a 20' Water Main Easement Requested by the North Texas Municipal Water District and Authorize the Mayor to Execute the Easement and Instruct City Staff to File the Easement at Collin County Records. The City Manager explained that there is an understanding between the North Texas Municipal Water District that if the water line came in conflict with the Exchange Overpass, any cost in alteration for that water line or for the overpass would be assumed by the North Texas Municipal Water District ALLEN CITY COUNCIL WORKSHOP SESSION NOVEMBER 17, 1994 PAGE 2 Discussion was held regarding Exchange Parkway engineering services in light of the fact that the City of Allen has various roadways that are in dire need of repair or roadwork. Discussion was also held regarding the West Side Facilities Agreement. Finance/Administration Subcommittee was assigned the task to facilitate the execution of the facilities agreement as soon as possible. There was no discussion regarding Agenda Item V, Council Committee Reports, and Agenda Item VI, Citizen's Comments. Discussion was held regarding Agenda Item VB, Approve an Ordinance to Increase the Commercial and Residential Garbage Fees to Fund the Increased Landfill Costs. Council reviewed the increased rates for residential garbage fees and were informed that representatives from both BFI (Browning Ferris Industries, Inc.) and North Texas Municipal Water District would be present at tonight's meeting. Discussion was held regarding Agenda Item VIII, Approve an Ordinance Increasing the Required Water Facility Impact Fees for Developers. This ordinance will bring the impact fee for the City of Allen to its maximum as determined by the Capital Improvement Plan Ordinance set in 1991. All fatal plats will be assessed the new fees from the time this ordinance is passed. Discussion was held regarding Agenda Item IX, Other Business, Item B, Items of Interest. The Development Subcommittee requested from the Council a directive to Staff in order to coordinate and facilitate the completion of a planning and zoning work project to include the updating of the Zoning Ordinance, the development of a tree preservation and landscape ordinance and the consideration and review of the US 75 corridor ordinance so that Staff and Development Subcommittee can complete its work plan by September 1995. The entire City Council agreed by consensus that this shall be a Council directive to Staff. With no further discussion on the agenda, the workshop session of the Allen City Council was recessed at 7:35 p.m. on Thursday, November 17, 1994 REGULAR SESSION - 7:30 P.M. With a quorum of the Councilmembers present, the regular session of the Allen City Council was reconvened by Mayor Farmer at 7.40 p.m, on Thursday, November 17, 1994 in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. NOTE: Due to a previous commitment, Councilmember Kerr excused himself from the regular meeting at this time. CONSENT AGENDA (Agenda Item IV) MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Bishop, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approve Minutes of November 3, 1994, Regular Meeting. ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 17, 1994 PAGE 3 B. Approve a 20' Water Main Easement Requested by the North Texas Municipal Water District and Authorize the Mayor to Execute the Easement and Instruct City Staff to File the Easement at Collin County Records. Council authorized the Mayor to execute the 20' wide water line easement as requested by North Texas Municipal Water District (NTMWD) through the Exchange Parkway right-of-way and City Staff will file the easement at Collin County Records. C. Authorize the City Manager to Execute an Architectural Design Contract with Ron Hobbs, Architect, for Design of the Fire Station and Animal Shelter. Council authorized the City Manager to enter into a contract with Ron Hobbs, Architect, for the architectural design of the fire station and animal shelter projects in accordance with Services Subcommittee recommendation. Architectural fees will be 7% of construction cost for the fire station and 7.5 % of construction for the animal shelter. D Authorize the City Manager to Execute an Engineering Services Contract with Kimley- Horn and Associates, Inc., for the Exchange Parkway West Alignment Study Council authorized the City Manager to execute the engineering service contract with Kimley-Hom and Associates, Inc. in the amount of $26,000 for the engineering contract for Exchange Parkway West Alignment Study E Authorize the City Manager to Execute a Contract with Schrickel, Rollins and Associates for the Design and Development of the Ford Park Lighted Soccer Fields. Council authorized the City Manager to execute a contract with Schrickel, Rollins and Associates for programming, design development and construction observation of additional elements at Ford Park using a project construction of $400,000 and the landscape architect fees not to exceed $36,500 in accordance with Services Subcommittee recommendation. Authorize City Staff to pay bills associated with the 1985 Capital Improvement Program as follows: Southwest Securities, Inc. $29,031.50 For: Financial Advisory Fee 1994 General Obligation Bonds Period: 1994 Bond Sale 2 Bowne $2,34400 For: 1994 Bond Sale Document Printing 1994 General Obligation Bonds Period: October 1994 ALLEN CITY COUNCIL 1 REGULAR SESSION NOVEMBER 17, 1994 3. 4. Standard & Poor's Rating Group For: Analytical Services 1994 General Obligation Bonds Period, October 1994 Moody's Investors Service For: 1994 Series Professional Services 1994 General Obligation Bonds Period: October 1994 G. Tax Report The motion carried. End of Consent A¢enda Copncil Committee Reports Services: Work Program Allen Recreation Center Teen curfew Fire Station No. 3 Lighted Ford soccer fields Development PAGE 4 $ 5,900.00 (Agenda Item V) Interum City Hall Management development of land use Alternative transportation: Allen was selected as one of three cities to receive technical assistance monies from the Council of Governments Finance/Administration: Will meet November 29 Mayor's: CIP projects to be split among specific subcommittees Has requested work programs by December I which will then be inserted in the Subommittee section of the agenda book each agenda meeting Citizen's Comments (Agenda Item VI) There were no citizen's comments. ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 17, 1994 PAGE 5 Approve an Ordinance to Increase the Commercial and Residential Garbage Fee to Fund the Increased Landfill Costs (Agenda Item VII) The North Texas Municipal Water District has had to increase its landfill charges to all cities associated with the new McKinney landfill. The City has paid the extra landfill fees out of the Solid Waste Budget reserves until new rates are approved. The Solid Waste rates for residential and commercial are proposed to recover the landfill fee increase only Carl W Riehn, Executive Director of North Texas Municipal Water District, reviewed the background of the federal and state stipulations on landfill operations. Although landfills are a necessary part of a municipality, no one desires a landfill in their "backyard." In accordance with federal regulations, the State of Texas basically adopted a default design for landfills This placed additional costs on all landfill operations. North Texas Municipal Water District, along with several other districts within the state, have implored the State of Texas to authorize a performance-based design which would lower the costs of conformance to standards set by the federal government. This performance-based design would be a less costly design for the district and all its customers. North Texas Municipal Water District will be readjusting its budget at mid -year to reflect any additional costs or lack of costs with regard to permitting from the State of Texas. An increase of 75c per month is proposed for residential garbage fees effective December 1, 1994. An additional cost of $46,111 will need to be collected for commercial garbage fees for an approximate 11-17% increase. Ordinance No. 1300-11-94: An Ordinance of the City Council of the City of Allen, Collin County, Texas, Amending Solid Waste Ordinance No. 1216-1-94 and Chapter 6, Article III, Sections 6-58, 6-60 and 6-60.1 of the Allen Code of Ordinances; Providing an Increase in the Solid Waste Collection Rate for Increased Landfill Costs; Providing a Revised Schedule of Rates and Fees for Solid Waste Disposal and Collection; and Providing for an Effective Date. MOTION: Upon a motion made by Councihnember Bishop and seconded by Mayor Pro Tem Lilly, the Council voted six (6) for and none (0) opposed to approve Ordinance No. 1300-11-94 as previously captioned. The motion carried. Approve an Ordinance Increasing the Required Water Facility Impact Fees for Developers (Agenda Item VIII) A Capital Improvement Plan Ordinance set impact fee rates for water, sewer and thoroughfare facilities in 1991. The water facility impact fee was set at approximately half the maximum fee determined from the Capital Improvements Plan prepared by Hunter Associates, Inc. The increase in impact fees to 100% maximum P ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 17, 1994 I t7:[" DMI would put a large portion of the cost of water capital projects on the developer and not on the citizens' water usage fees. The increase in water impact fees will decrease the need of funding from water and sewer revenue bonds. Ordinance No. 1301-11-94: An Ordinance of the City Council of the City of Allen, Collin County, Texas, Amending the Capital Improvements Plan Ordinance No. 1065-12-91 and Chapter 12, Article II of the Allen Code of Ordinances; Providing an Increase in the Water Facilities Impact Fee; Providing for a Severability Clause and Providing an Effective Date. MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Terrell, the Council voted six (6) for and none (0) opposed to approve Ordinance No. 1301-11-94 as previously captioned. The motion carried. Other Business Calendar (Agenda Item IX) (Agenda Item IX -A) November 29 9.00 a in Finance/Administration Subcommittee December 3 3:00 p.m. Christmas Parade 7,00 p.m. Tree Lighting Ceremony December 6 7.00 p.m. Board Appreciation Dinner Items of Interest (Agenda Item IX -B) There were no items of interest to the Council. NOTE: Councilmember Kerr returned to the meeting. Executive Session (Agenda Item X) In accordance with The Texas Local Government Code, Property, Section 551.072, Personnel, Section 551.074, Staff Presentations, Section 551.075, the Allen City Council convened into Executive Session at 9:00 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to appointments to City Boards, property acquisition for an Economic Development Project and for joint use facilities and staff presentation on Economic Development project "Galaxy " The Executive Session was adjourned at 1.35 am ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 17, 1994 PAGE 7 Reconvene (Agenda Item XI) The Allen City Council reconvened into regular session at 1.36 a.m. on Friday, November 18, 1994, in the Council Chambers of the Allen Municipal Annex. The Interview Committee presented a slate of nominations for specific places on the City Boards: Term Expiration Board of Adjustment Place No. 2 - Ray Lewis 09-30-96 Place No. 4 - David Pratt 09-30-96 Alt. Place No. I - Jeff Cocking 09-30-95 Alt. Place No. 2 - Perry Fourner 09-30-96 Economic Development Corporation Place No. 1 - Mike Nichols 09-30-97 Place No. 2 - Chuck Williams 09-30-97 Library Board Place No. 2 - Eric Liepins 09-30-96 Place No. 4 - Julie Wilmoth 09-30-96 Place No. 6 - Fritz Dietrich 09-30-96 Parks and Recreation Board Place No. 1 - Dan Turner 09-30-95 Place No. 2 - Byron Nielsen 09-30-96 Place No. 4 - Mark Stout 09-30-96 Place No. 6 - Leah Magruder 09-30-96 Planning and Zoning Commission Place No. 2 - Kenneth Fulk 09-30-96 Place No. 4 - Ross Obermeyer 09-30-96 Place No. 6 - Harold Biggs 09-30-96 Place No. 7 - Jeffery Kelley 09-30-95 Sign Control Board Place No. 2 - Mike Claytor 09-30-96 Place No. 4 - Jeff Nolan 09-30-96 City Health Officer John R. Connolly, M.D. 09-30-96 ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 17, 1994 PAGE 8 The Mayor will follow through on Council's directions to make specific contacts with those individuals in question and at that point, implement the slate of nominations as recommended realizing the alternates in accordance with Council directives. MOTION: Upon a motion made by Councilmember Kerr and seconded by Councilmember Nichols, the Council voted seven (7) for and none (0) opposed that the nominations cease and the slate of individuals previously nominated be appointed by acclamation to the designated places on the Board of Adjustment, Economic Development Corporation, Library Board, Parks and Recreation Board, Planning and Zoning Commission, Sign Control Board and the City Health Officer. The motion carried Adjourn (Agenda Item W MOTION: Upon a motion made by Councilmember Kerr and seconded by Councilmember Nichols, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 1:43 a.m., on Friday, November 18, 1994. The motion carried. These minutes approved on the 1st day of December , 1994. ATTEST: 4JMA,:r6;%-:, nCMC, CITY SECRETARY I APPROVED: Joe Farmer, MAYOR