Loading...
HomeMy WebLinkAboutMin - City Council - 1995 - 02/02 - RegularALLEN CITY COUNCIL REGULAR MEETING FEBRUARY 2, 1995 Present: Joe Farmer, Mayor Councilmembets: Kevin Lilly, Mayor Pro Tem David Kerr David Bishop Mike Nichols (absent) Steve Terrell Sharon Hamner City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary DINNER AND WORKSHOP SESSION -6:15 P.M. With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:30 p.m. on Thursday, February 2, 1995, in the Lunch Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Oven Council Discussion (Agenda Item H) The Council was informed that the North Texas Municipal Water District (NTMWD) is in the process of constructing an 84" water line along Malone Road and Exchange Parkway This will cause an enormous amount of utility construction visible to the citizens and result in questions and comments regarding this construction. The tree line north of Exchange will also be eliminated due to this 84" water line placement. Rhoda Savage, Director of Parks and Recreation, presented to the Council a copy of the grant application to the Texas Parks and Wildlife Department for their review dealing with the Cottonwood Park south of Exchange by Cottonwood Creek. Parks and Recreation Director Rhoda Savage also informed the Council of a fund-raiser "fish fry" to take place on Friday, February 17, between 11:00 am and 1:00 p.m. at the City Hall break room with proceeds to a be donated to the families of Pedro Padron, Roger Booth and Steve Howard. ALLEN CITY COUNCIL WORKSHOP SESSION FEBRUARY 2, 1995 PAGE 2 Sam Satterwhite, Administrative Assistant to the Economic Development Corporation, spoke before the Council and expressed his appreciation for the opportunity to work for the City of Allen. Sam will be leaving for Coral Gables, Florida in approximately one week. The Dallas Regional Mobility Coalition (DRMC) will be meeting tomorrow morning to deal with various road projects. These will be looked at on a state-wide priority ranking. Discretionary funds have been greatly reduced causing concern regarding various projects. The Collin County Bond Committee has looked favorably at Allen projects. However, they are reviewing the various funding mechanisms including a 50% and a 25% local match. Clarification was sought on the median cut requested by First Bank of Allen. This issue has been resolved to everyone's satisfaction. Representatives from Plano, Frisco, McKinney, Allen and Collin Community College have met regarding a regional training facility for fire and police. Plano has withdrawn from a previously agreed upon commitment to Richardson and has some money to put into such a project. There is interest on all entities to participate. However, with all these parties' interest, a larger facility and area would be needed for the project. Mike Eastland with North Texas Central Council of Governments has been called to assist the group to look at the facilities on a regional basis. Council agreed to authorize the City Manager and the Development Subcommittee to move forward with this issue and pursue any items necessary to move on a "fast track." Council requested an update on Suncreek. Interviews have been held with the City Manager for an appraiser. Another meeting will be held including Greg Rich and the City Manager to agree upon an appraiser for this process. The Development Subcommittee will continue to monitor this issue. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item III) There was no discussion regarding the Regular agenda. With no further discussion on the agenda, the workshop session of the Allen City Council was recessed at 7:20 p.m, on Thursday, February 2, 1995 REGULAR SESSION - 7:30 P.M. With a quorum of the Councilmembers present, the regular session of the Allen City Council was reconvened by Mayor Farmer at 7 30 p in. on Thursday, February 2, 1995 in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item IV) L' MOTION: Upon a motion made by Councilmember Hamner and seconded by Mayor Pro Tem Lilly, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 2, 1995 PAGE 3 A. Approve Minutes of January 19, 1995, Regular Meeting. B. Approve Minutes of January 26, 1995, Special Called Meeting to Canvass the Special Sales and Use Tax Election C. Approve Minutes of January 26, 1995, Special Called Joint Meeting of Allen City Council/AISD Board of Trustees. D. Authorize City Staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. Cummins & Pewitt $ 4,740.08 For: Chaparral Road Sewer Water/Sewer Bonds Period: Thm 1/20/95 2. Cummins & Pewitt $ 4,682.74 For: SH 5 Utility Relocation Water/Sewer Bonds Period: Thru 9/30/94 3. Kimley Horn & Assoc., Inc. $ 1,200.00 For: Exchange Parkway Street Assessments Period: Thm 12/31/94 4. Kimley Horn & Assoc., Inc. $ 4,543.00 For: McDermott Road Street Assessments Period: Thru 12/31/94 5. Commercial Finish Group $88,582.26 For: Recreation Building 1992 Park Bonds Period: January 1995 6. Schrickel, Rollins & Assoc. $ 8,390.00 For: Ford Park Renovations 1992 Park Bonds Period: January 1995 7 Enviro Design $ 3,529.90 For: Cottonwood Community Park 1992 Park Bonds Period: January 1995 ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 2, 1995 PAGE 4 8. Marlin M. Blake & Assoc. $ 1,80000 For: Cottonwood Community Park 1992 Park Bonds Period: January 1995 9 Terra -Mar, Inc. $ 3,670.00 For: Ford Park 1992 Park Bonds Period: January 1995 E. Authorize the City Manager to Sign a Letter of Agreement for Donation of Land for Right -of -Way on Allen Heights. Council authorized City Manager Jon McCarty to enter into a Letter of Agreement between Mr and Mrs. Clarence Carter and the City of Allen. The agreement is for Mr. and Mrs Clarence Carter to donate the land required to construct the southbound lanes of Allen Heights and a slope easement. The City of Allen shall compensate for loss of five pecan trees and one large native shade tree, the relocation of the fence on their property, access for their driveway and a pro -rata adjustment of taxes due on land taken by the City The motion carried. End of Consent Aeenda Council Committee Reports (Agenda Item V) Services: Will meet Friday, February 3 Finance/Administration: Development: I Audit report City investments Cable Franchise Agreement Meeting scheduled for Wednesday, February 8 Alternative Transportation Committee Meeting ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 2, 1995 PAGE 5 Mayor's: Current Council agenda Cable TV Franchise r Charter Amendment Election Millennium Business Park area Review fire department standard operating procedures Citizen's Comments (Agenda Item VI) There were no citizen's comments. Approve Request to Use Jupiter Park for Hieb School Girls' Softball Game (Agenda Item VII) Wayne Bennett, 1110 Lawn Meadow, Allen, TX, has requested the use of Jupiter Park for practices and local games from February 6 to April 11 for the Allen Independent School District Girls' Softball Team. He has also requested to charge admissions for the games and to sell concessions at the games with the Allen Sports Association (ASA) authorization. Council requested that the Parks Department receive a statement from the ASA Ll authorizing the sale of these concessions by the school program. MOTION: Upon a motion made by Councilmember Bishop and seconded by Counctlmember Kerr, the Council voted six (6) for and none (0) opposed to authorize Wayne Bennett's request to charge admissions for the Allen Independent School District Girls' Softball Games and to sell concessions at those games with the understanding that the revenues will be used to benefit the girls' softball program at Jupiter Park from February 6 to April 11, 1995. The motion carried. Consider Items Related to Bethany Lakes Park and Recreation Center Including Hillside Theater Development, Recreation Center Geothermal System and Water and Sewer Utilities (Agenda Item Vlln In addition to the original bid for construction of the two (2) facilities at Bethany Lakes Park in October of 1994, Council understood that additional work would be required for the installation of water and sewer to the buildings and the air-conditioning/heating system design, engineering and construction. It was a desire of The Facility Activity Timing and Site Selection Oversight (FATSSO) Committee to increase the scope of services provided by Commercial Finish Group to include Hillside Theater improvements in order to keep the costs for services to a minimum. Rhoda Savage, Director of Parks and Recreation, discussed the bid documents for site utilities which includes water and sewer. The projected utility cost is approximately $82,500. She also reviewed comparisons of electrical versus geothermal costs including maintenance, life expectancy, energy-efficient ratings and warranties in conjunction with initial cost projections. ALIEN CITY COUNCIL REGULAR SESSION FEBRUARY 2, 1995 PAGE 6 Bill Glover, President of Ameri-First Service, Inc., Lewisville, Texas, reviewed the concept of geothermal and portrayed to the Council exactly how this "slinky" effect would look in the lake itself. All the pipes are underground and would not be visible or audible. The compressors will be inside the building and not exposed to the elements and the slinky concept works with recirculation of water through the loops. The geothermal system would have an initial cost of approximately $170,000. Ron Hobbs, Architect, reviewed the Hillside Theater plan. Drainage in the area has been altered to create a designed waterfall facing the recreation center and the development of another lake south of the center. The lake would have a two -foot bank drop-off and would be approximately two feet deep at the edge whereas the center of the lake would be approximately four to five feet in order to deter the growth of algae. Because of maintenance and aesthetics, Mr. Hobbs recommended a green lawn from the lake up to the recreation center. The shoreline would probably be a "natural rock" shoreline MOTION: Upon a motion made by Councilmember Bishop and seconded by Mayor Pro Tem Lilly, the Council voted six (6) for and none (0) opposed to: (I) authorize Staff to bid for the site utilities; (2) authorize the City Manager to execute a contract with the Ameri-First Service, Inc. for geothermal system design, engineering and installation; (3) approve the design of the Hillside Theater in concept; (4) authorize a Change Order to contract with the Commercial Finish Group to include construction of the Hillside Theater with total cost for these four items not to exceed $550,000 in park bond funds in accordance with the FATSSO Committee recommendation. The motion carried. i Consider an Ordinance (First Reading of Three) to Extend the Cable Television Franchise to July 20. 1995 (Agenda Item IX) Informal negotiations have taken place with TCI Cablevision for over two years. The Cable Communication Policy Act of 1984 as amended, establishes the time -frame and the rights of the parties regarding franchise renegotiations Last fall, the City submitted a proposed franchise agreement and ordinance. Several conversations and meetings have occurred and an informal response to the City's proposal from TCI is expected next week. However, the current City franchise agreement is due to expire in less than forty days. Therefore, an ordinance authorizing an extension of the original franchise agreement is necessary to be considered by the Council. JoAnn Holtzclaw, TCI Cable, indicated to the Council it was impossible to move any faster on the rebuild for the City of Allen. Council would like to see the differences in the franchise agreements between the City and TCI Cable. Council indicated to TCI that the community is not happy with the cable in the community and since capacity would not change until a rebuild occurred, it was imperative that rebuild occur on a "fast track." This was not promised by TCI, however. The citizens of Allen are not pleased and the Council is not pleased. Allen is very serious and we need a tremendous amount of attention in the community Council needs to meet the demands of the community and therefore, TCI needs to meet the demands of the Council. Ordinance No. 1315-2-95: An Ordinance of the City Council of the City of Allen, Collin County, Texas, Amending Ordinance No. 291; Providing for the Extension of the Term of the Franchise Granted to Media Systems, Inc.; and Providing for an Effective Date. ALLEN CITY COUNCIL `j REGULAR SESSION ® FEBRUARY 2, 1995 PAGE 7 MOTION: A motion was made by Councilmember Kerr to consider Ordinance No. 1315-2-95 as previously captioned. The motion died due to lack of a second. MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Terrell, the Council voted six (6) for and none (0) opposed to approve Ordinance No. 1315-2-95 as previously captioned to negotiate the franchise for the benefit of the community but not to compromise. This is considered the first reading of three (3) for Ordinance No. 1315-2-95. The motion carried. Approve Specifications and Authorize Solicitation of Bids for Adding Lighted Soccer Fields at Ford Park (Agenda Item X) Rhoda Savage, Parks and Recreation Director, introduced Delbert Hirst and Clint Woffard with Schrickel, Rollins and Associates to present information regarding Ford Park site improvements. Three soccer fields will be constructed consisting one (1) adult championship field and two (2) "under 14 age" fields. The architect has recommended six (6) pole lighting providing even lighting for all fields and the championship field will be crowned. It is expected that play might be possible the fall of 1996 or the spring of 1997 Design elements include: 1. Earthwork - cut and fill to provide adequate field drainage 2. Upgrade irrigation - to compensate for changing existing grades 3. Turf installation - hydromulch common hulled bennuda on playing surfaces 4. Bleachers and bleacher pads - two (2) sets of bleachers will be added per field for a total seating capacity of 100 5. Bleacher pads - bleachers will be set on a concrete pad for ease of maintenance 6. Sports lights - install adequate sports lights for soccer fields 7 Additional walkways - add walkways for access to bleacher pads 8. Parking lot lighting - add lights to two (2) parking areas north of the fields for security purposes and to encourage use of this area by softballfbaseball players MOTION: Upon a motion made by Councilmember Bishop and seconded by Mayor Pro Tem Lilly, the Council voted six (6) for and none (0) opposed to approve specifications and authorize solicitation of bids for the construction of three (3) soccer fields with a budget not to exceed $475,000 in accordance with Services Subcommittee recommendation. The motion carried. Consider a Resolution Declaring Intent to Prouose Amendments to the City Charter (Agenda Item XD Michael Stanger, Assistant to the City Manager, presented a course of action for a Charter amendment election to be held in May of 1995. He presented a schedule of events leading up to the election and indicated that it was the recommendation of the Mayor's Subcommittee that the Charter be revised on an amendment election rather than an entirely new Charter election. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 2, 1995 Resolution No. 1316-2-95(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Establishing a Schedule of Events in Order to Amend the City Charter at the Municipal Election in May, 1995; Installing the Council as the Review Committee Responsible for Drafting Proposed Amendments; and Authorizing Expenditures for the Purpose of Engaging Expert Counsel. PAGE S MOTION: Upon a motion made by Councilmember Lilly and seconded by Councilmember Kerr, the Council voted six (6) for and none (0) opposed to approve Resolution No. 1316-2-95(R) as previously captioned and in accordance with the Mayor's Subcommittee recommendation. The motion carried. Other Business (Agenda Item XII) Legislative Report (Agenda Item XII -A) The recent TML Legislative Update published by the Texas Municipal League was distributed to Council for their review Calendar February 6 February 18 February 21 and 22 Items of Interest TML Legislative Meeting in Austin Chamber Banquet Collin County Legislative Day in Austin There were no items of interest. Executive Session (Agenda Item X11 -B) (Agenda Item XII -C) (Agenda Item XIII) In accxudance with The Texas Local Government Code, Property, Section 551.072, the Allen City Council convened into Executive Session at 11.25 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to property The Executive Session was adjourned at 1:00 a.m. Reconvene (Agenda Item XIV) The Allen City Council reconvened into regular session at 1:02 a.m. on Friday, February 3, 1995, in the Council Chambers of the Allen Municipal Annex There was no action taken on items discussed during Executive Session. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 2, 1995 Atliourn PAGE 9 (Agenda Item XV) MOTION: Upon a motion made by Councilmember Kerr and seconded by Mayor Pro Tem Lilly, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 1:03 am on Friday, February 3, 1995. The motion carried. These minutes approved on the 16th day of February , 1995. APPROVED: Joe Farmer, MAYOR ATTEST: J�10y M 'son, CMC, CITY SECRETARY