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HomeMy WebLinkAboutMin - City Council - 1995 - 02/16 - RegularALLEN CITY COUNCIL REGULAR MEETING FEBRUARY 16, 1995 Present: Joe Farmer, Mayor Councilmembers: Kevin Lilly, Mayor Pro Tem David Kerr David Bishop Mike Nichols (absent) Steve Terrell Sharon Hamner City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary DINNER AND WORKSHOP SESSION - 6:15 P.M. With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City Council was called to order by Mayor Farmer at 6.24 p.m. on Thursday, February 16, 1995, in the Lunch Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Open Council Discussion (Agenda Item II) Bill Petty, Director of Community Development, reviewed the "home occupation' stipulations of the Zoning Ordinance since he had inquiries this past week with an individual who would like the City of Allen to deal with one of his competitors who is running a business out of his home. Although present wording in the Ordinance indicates items not customarily found in the home would be in non-compliance of the Ordinance, it was felt due to increased technology home businesses, this particular wording will be changed by the Zoning Review Committee. Council agreed with Mr Petty's interpretation. Council was informed that the budget was approved for FM 2170 East in the amount of $5.35 million opposed to $3.7 mullion which was previously approved. The Collin County Bond Committee will be meeting on February 211 and possibly on March 7 to finalize projects for the Collin County Bond issue. ALLEN CITY COUNCIL WORKSHOP SESSION a FEBRUARY 16, 1995 Discussion of Consent Agenda and Regular Agenda Items PAGE 2 (Agenda Item III) Mayor Farmer began the review of the Consent Agenda items. Staff will pull Consent Agenda Item D, Authorize Purchase of a Fire Tmck with Aerial Ladder and will go back to Services Subcommittee regarding this issue. Discussion was held regarding Consent Agenda Item E, Consider an Ordinance (Second Reading of Three) to Extend the Cable Television Franchise to July 20, 1995. The Finance/Administration Subcommittee and the City Manager have received a "red -lined" copy of the Franchise Ordinance from TCI Cable. It was felt this document still needed a great deal of work. Discussion was held regarding Agenda Item V, Council Committee Reports. The Capital Improvement Program Manual has been delivered to Council and will be reviewed by Community Development Director Bill Petty during the regular meeting. Improvements at the library will be accomplished with funds that had been set aside to institute any type of Civil Service Program had the Civil Service Election been positive. Therefore, no bond monies will be used for the library improvements. Discussion was held regarding Agenda Item VII, Present and Consider Approval of Recommendations of the Traffic Safety Task Force. Discussion was held regarding the recommendation from the Traffic Safety Task Force. Although there is one item for action regarding establishing a policy for requesting rumble strips, additional information will be discussed regarding the continuance of the Committee and the actual goals and recommendations of the Committee. With no further discussion on the agenda, the workshop session of the Allen City Council was recessed at 7:35 p.m. on Thursday, February 16, 1995. REGULAR SESSION - 7:30 P.M. With a quorum of the Councilmembers present, the regular session of the Allen City Council was reconvened by Mayor Farmer at 7,41 p.m. on Thursday, February 16, 1995 in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item M Staff requested that Item D. Authorize Purchase of a Fire Truck with Aerial Ladder, be withdrawn from the Consent Agenda in accordance with Staff recommendation. MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Bishop, the Council voted six (6) for and none (0) opposed to approve and adopt all remaining items on the Consent Agenda as recommended and as follows: A. Approve Minutes of February 2, 1995, Regular Meeting. B. Authorize City Staff to pay bills associated with the 1985 Capital Improvement Program as follows: ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1995 PAGE 3 1. Kimley Horn & Associates $ 6,990.75 For: Exchange Parkway West Street Assessments Period: Thru 1/31/95 2. Kimley Horn & Associates $11,034.42 For: McDermott Road Street Assessments Period. Thou 1/31/95 3. Terra -Mar, Inc. $ 2,531.00 For: Recreation Building Facility 1992 Park Bonds Period: January 1995 C. Tax Report. E. Consider an Ordinance (Second Reading of Three) to Extend the Cable Television Franchise to July 20, 1995. Ordinance No. 1315-2-95(R): An Ordinance of the City Council of the City of Allen, i Collin County, Texas, Amending Ordinance No. 291, Providing for the Extension of the Term of the Franchise Granted to Media Systems, Inc., and Providing for an Effective Date. Consider Items Related to the May 6, 1995 City Council Election. Resolution Ordering the May 6, 1995 City Council Election. Resolution No. 1317-2-95(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Ordering a Joint Election to be Held on May 6, 1995, for the Purpose of Electing the Three (3) Members, (Place Nos. 1, 3, and 5), to the City Council to Hold Office for a Period of Two Years; Designating Location of Polling Place; Ordering Notices of Election to be Given as Prescribed by Law in Connection with Such Election. 2. Authorize the Mayor to Enter into a Contract with the Elections Administrator of Collin County to Provide Joint Election Services. Resolution No. 1318-2-95(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Authorizing the Mayor of the City of Allen to Execute a Contract with the Elections Administrator, Collin County, Texas Pursuant to the Authority of Section 31.091 of the Texas Election Code to Provide Election Services in Regard to the Coordination, Supervision and Running of the May 6, 1995 Joint General Election ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1995 Set Thursday, May 11, 1995 as the Canvass Date 4. Resolution Appointing Election Officials. PAGE 4 Resolution No. 1319-2-95(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Appointing the Election Officials for the May 6, 1995 City Council Election, Setting the Rate of Pay for the Election Officials, the Maximum Number of Election Clerks for the Polling Place and Designation of the Early Voting Ballot Board. G. Approve Specifications and Authorize Bids for New Ambulance. Council approved the ambulance specifications and authorized Staff to solicit bids for a new ambulance for the Paramedic Department of the Allen Fire Department with an authorized budget of $75,000. In July of 1994, the City received $113,000 from the Viola Rose and Mime Rose Shelton Estate to be used for the paramedic service. H. Authorize City Manager to set Public Hearing Dates on Certain Site Plan Approvals. Council authorized City Manager Jon McCarty to set the public hearing daze on the proposed site plans for the gymnastic training and other facilities in Allen for Thursday, March 16, 1995 at the regular Council meeting. The motion carried. End of Consent Aeenda Council Committee Reports (Agenda Item V) Services: Update on application for library grant Customer Satisfaction Survey Equipment for Public Safety Civil Defense Warning System Juvenile Delinquency Committee meeting Finance/Administration: Will meet on Tuesday, February 21 TCI Cable Franchise Collin County Public Officials' Meeting dealing with juvenile Justice; next meeting to include school superintendents to be held on Thursday, March 9, at 7'30 a in ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1995 PAGE 5 Development: Capital Improvement program Manual 1995 Demographics booklet Collin County Bond Committee and Transportation issues Mayor's: Current Council agenda Ashley's Laws - Sex Offender Reforms Charter revision time schedule DRMC request for support to time SH 190 "George Bush Turnpike" Citizen's Comments (Agenda Item VI) There were no citizen's comments. Present and Consider Approval of Recommendation of the Traffic Safety Task Force (Agenda Item VII) Willard Whipple, 303 Fountaingate Drive, Allen, Texas, reviewed with the Council the background relating to the development of the Traffic Safety Task Force Committee. The Committee was formed for the purpose for providing a forum for Allen citizens to provide meaningful input to Council to increase public safety in Allen. Willard Whipple acted as Chair and Kibb King as Co -Chair of the Committee which established four (4) primary safety goals: 1. Develop solutions to traffic safety problems in Allen. 2. Develop measures to reduce pedestrian/vehicle accidents and injuries. 3 Develop and implement safety information programs. 4 Maximize available resources to accomplish goals. Kibb King, 306 Willowbrook Drive, Allen, Texas, informed the Council that the Committee had reviewed information from other communities to see what would be the most effective and efficient manner to address some of the safety problems found in Allen. The recommendations of the Committee to the Council include: 1. Traffic Control Devices speed rumble strips directional railing signage mirrors 2. Education local newspaper SCAN programs school and City newsletter newcomer information ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1995 PAGE 6 3. Enforcement address target areas that are high in accidents and speeding vehicle complaints It was estimated by the Committee the remainder of this fiscal year would be impacted approximately $10,000 to address these programs. Council expressed sincere appreciation to the Committee for all its work and felt that education is definitely a long-term benefit for the citizens. Council would like to review any educational materials developed by the Committee prior to publication. Council may look at this Committee in the future and see that it is proper for it to become a permanent Council board or commission. Kibb King indicated that he would like to see the Committee continue as an Ad Hoc Committee. Resolution No. 1320.2-95(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Establishing a Policy for the Acceptance and Processing of Petitions Requesting Rumble Strips Upon Alleyways within the City and Establishing Procedures for the Installation and Payment of the bnprovements. MOTION: Upon a motion made by Councilmember Bishop and seconded by Councilmember Terrell, the Council voted six (6) for and none (0) opposed to approve Resolution No. 1320-2-95(R) as previously captioned in accordance with Services Subcommittee recommendation. The motion carried. Request to Appear: Jim Dolan Requesting the Use of the Entire Ford Park Complex for "SurineFest '95" Benefitim the Allen Community Outreach (Agenda Item Vllq Rhoda Savage, Parks and Recreation Director, presented information to the Council regarding the 1995 "Springfest" benefiting the Allen Community Outreach. Ms. Savage will be the City representative coordinating this effort. Although information was distributed to the Council regarding the use of the Ford Park Complex for a softball tournament, due to conflicts on the field at that time, the Kiwanis Club is suggesting that the tournament will be held on another date with all proceeds to benefit the Allen Community Outreach. MOTION: Upon a motion made by Councilmember Bishop and seconded by Mayor Pro Tem Lilly, the Council voted six (6) for and none (0) opposed to authorize the use of the Ford Park Complex for "Springfest '95" benefiting the Allen Community Outreach. The motion carried Accent the 1993-94 City of Allen Financial Report (Agenda Item IX) Finance Director, Charlotte Smith, reviewed the 1993-94 Financial Report as completed by KPMG Peat Marwick LLP The City of Allen received an unqualified opinion, as it has for the last several years. It also shows the General Fund balance of $2,572,440 and the Debt Service Fund balance at $469,120. She also reviewed the Enterprise Fund, Water and Sewer Funds, and the Single Audit Report as well as the No Material Weakness Letter. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1995 PAGE 7 MOTION: Upon a motion made by Mayor Pro Tem Lilly and seconded by Councilmember Terrell, the Council voted six (6) for and none (0) opposed to accept the 1993-94 City of Allen Financial Report. The motion carried. Presentation of the 1994-95 First Ouarter Financial Report (Agenda Item X) Finance Director Charlotte Smith reviewed with the Council the first quarter for the period ending December 31, 1994. All expenditures and expenses in the various areas seem to be on -target at this point. A question was raised regarding the Inspection Fee total which includes subdivision inspections and the differential between sales tax and the Economic Development sales tax which is lacking one (1) month of being a quarterly report. This report was for informational purposes only and no action was considered. Council took a brief recess. Review the 1994 Annual Crime Retiort (Agenda Item XI) Richard Carroll, Chief of Police, reviewed statistics with the Council regarding various areas of crime in the City of Allen. Total index crimes were up 34 % in 1994. This increase can be found in two (2) categories including burglary of vehicles and other thefts. These increases are attributed specifically to two (2) areas including theft reports in the school system and construction sites. Chief Carroll also reviewed calls for services, arrests and citations, and criminal investigations. It is hopeful that in the final stages in the development of the Juvenile Justice Program in the City of Allen that this will have an impact on juvenile crime in the City This report was prepared for informational purposes and no action was taken on this item. Consider Adoption of the 1994-1999 Capital Improvement Proeram Manual and the Procedures Outlined Therein (Agenda Item XII) Bill Petty, Director of Community Development, reviewed the Capital Improvement Program Manual 1994-1999 with the Council. The manual includes definitions of Capital Improvement Program terms; samples of forms to be used in the process such as contracts, bid notices, payment bonds, etc.; a process for tracking the projects, and a process for making payments on all invoices; summaries of the projects; and a project summary page with location map for each project. At any given time a printout can be run to show exactly where we are in the process along with actual figures. An update will be given to the Council once a year which was requested prior to budget planning. Although Bethany Lakes Recreation Center is not included in this tracking system. Council requested that it be tracked in the same manner as the 1994-1999 Capital Improvement Program Projects will be tracked. Although the Manual indicates the department heads are the project managers, it was the intent of the Council to notify the City Manager that he actually has final responsibility to ensure all projects are on target. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1995 Resolution No. 1321-2-95(R): A Resolution of the City Council of the City of Allen, Texas, Collin County, Adopting the 1994-1999 Capital Improvement Program Manual and the Procedures Outlined Therein. PAGE 8 MOTION: Upon a motion made by Councilmember Hamner and seconded by Councilmember Terrell, the Council voted six (6) for and none (0) opposed to approve Resolution No. 1321-2-95(R) as previously captioned and in accordance with Staff and Development Subcommittee recommendations. The motion carried. Other Business Legislative Report (Agenda Item XIII) (Agenda Item XIII -A) Michael Stanger, Assistant to the City Manager, discussed issues including Tort Reform and unfunded mandates with the Council. Mayor Farmer also discussed Senate Bill 1 dealing with the school financing. Information was distributed to the Council regarding Ashley's Laws, generally dealing with sex offenders. Items of Interest Chamber Banquet First day to file for candidates Collin County Day Charter Revision Workshop Charter Revision Workshop (Agenda Item XIII -B) (Agenda Item XIII -C) Michael Stanger, Assistant to the City Manager, distributed information regarding the Special Called Workshops for the Charter Amendment Election. Also included were items to be considered as part of the amendment process. Executive Session (Agenda Item XIV) In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section 551.072, Personnel, Section 551.074, Staff Presentations, Section 551.075, the Allen City Council convened into Executive Session at 10:50 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to (1) personnel vacancy to Economic Development and (2) property sale to Economic Development prospect. There was no action taken on items discussed during Executive Session. The Executive Session was adjourned at 12:23 a.m. Calendar February 18 February 20 February 21 February 23 February 28 Items of Interest Chamber Banquet First day to file for candidates Collin County Day Charter Revision Workshop Charter Revision Workshop (Agenda Item XIII -B) (Agenda Item XIII -C) Michael Stanger, Assistant to the City Manager, distributed information regarding the Special Called Workshops for the Charter Amendment Election. Also included were items to be considered as part of the amendment process. Executive Session (Agenda Item XIV) In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section 551.072, Personnel, Section 551.074, Staff Presentations, Section 551.075, the Allen City Council convened into Executive Session at 10:50 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to (1) personnel vacancy to Economic Development and (2) property sale to Economic Development prospect. There was no action taken on items discussed during Executive Session. The Executive Session was adjourned at 12:23 a.m. ALLEN CITY COUNCIL REGULAR SESSION FEBRUARY 16, 1995 Reconvene PAGE 9 (Agenda Item XV) The Allen City Council reconvened into regular session at 12:24 a.m. on Friday, February 17, 1995, in the Council Chambers of the Allen Municipal Annex. Adjourn (Agenda Item XVI) MOTION: Upon a motion made by Councdmember Bishop and seconded by Councilmember Terrell, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 12:25 a.m. on Friday, February 17, 1995. The motion carried. These minutes approved on the 2nd day of March , 1995 ATTEST: J Mo on, CMC, CITY SECRETARY I APPROVED: Joe Farmer, MAYOR