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HomeMy WebLinkAboutMin - City Council - 1995 - 11/02 - RegularALLEN CITY COUNCIL REGULAR MEETING NOVEMBER2, 1995 Joe Farmer, Mayor Councilmembers: Kevin Lilly, Mayor Pro Tem David Kerr Doug Gallagher Mike Nichols Steve Terrell David Bishop City Sta Jon McCarty, City Manager Judy Morrison, City Secretary DINNER AND WORKSHOP SESSION - 6:15 P.M. With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City Council was called to order by Mayor Farmer at 6.24 p.m. on Thursday, November 2, 1995, in the Lunch Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. (Agenda Item In P J. Holland requested that the City of Allen adopt a joint resolution with the Allen Independent School District (AISD) encouraging sobriety among school -aged children during the holiday season. Council expressed support for this request and asked that a resolution be placed on the next Council agenda. City Manager Jon McCarty distributed information from James W Carson, 2604 Dublin Road, Plano, Texas, regarding a request for consideration by the City of Allen to annex various properties east of FM 2551 and south of Bandy lane. The City Manager was instructed to review the feasibility of this annexation request at which time the Council will consider the request A document will be distributed at Council's next meeting regarding the issues of FM 2170 West so that t", Council will be able to understand what has transpired and be apprised of decisions to be made in the future. rr ALLEN CITY COUNCIL WORKSHOP SESSION ■r NOVEMBER 2, 1995 PAGE 2 Staff updated Council on the Exchange alignment and TXDOT plans to install signals at Alma. Although Development Subcommittee has reviewed the issue of Alma signalization by TXDOT, they were not in joint agreement with Staffs suggestions on this topic. Subcommittee was again asked to review this issue to present to the Council at a future date. Pappy Key has contacted the City of Allen regarding installing radios on all school buses. AISD would like to install equipment on our water towers and a building will be needed to store repeaters. Although the City will not charge the school district for this service, they will be notified with regard to any other interference with equipment already installed on the towers Discussion of Consent Agenda and Reindar Agenda Items (Agenda Item III) Mayor Farmer began the review of the Consent Agenda items. Discussion was held regarding Agenda Item IV, Consent Agenda, Item D, Set December 7, 1995 as the Public Hearing Date on a Request to Rezone Approximately Three Acres from AO to CF Located at the Northwest Comer of Allen Heights and Bethany The City Manager informed the Council that adjoining residents to this facility will be personally contacted to be able to discuss any concerns they may have regarding this zoning issue. Discussion was held regarding Agenda Item V, Council Committee Reports. A site plan will be presented to the Council to review this evening with regard to the abandonment of the Right -of -Way of Birch from Main Street to Belmont Drive. Discussion was held regarding Agenda Item VIII, Items Related to City Idle Funds Investments. These nems are on the agenda as a direct result from the legislative session held this year and new requirements regarding investment of municipal funds and the designation of a primary and secondary investment officer. It was reported that Allen Sports Association (ASA) had considered a petition for a 1/2 cent sales tax. However, that has not been accomplished at this time With no further discussion on the agenda, the workshop session of the Allen City Council was recessed at 7:20 p.m. on Thursday, November 2, 1995. REGULAR SESSION - 7:30 P.M. With a quorum of the Councilmembers present, the regular session of the Allen City Council was reconvened by Mayor Farmer at 7.37 p.m. on Thursday, November 2, 1995 in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item IV) MOTION: Upon a motion made by Mayor Pro Tem Lilly and a second by Councilmember Nichols, the E Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 2, 1995 PAGE 3 A. Approve Minutes of the October 19, 1995, Regular Meeting. B. Approve Ordinance on Flood Hazard Prevention Plan. Ordinance No. 1379-11-95: An Ordinance of the City of Allen, Collin County, Texas, Repealing City of Allen Ordinance No. 1030-4-91; Creating a Master Flood Hazard Prevention Plan; Creating Methods of Reduction Flood Losses and Statement of Purpose; Providing for Definitions; Providing for General Provisions, Providing for Provisions for Flood Hazard Reduction; Providing for a Penalty; Providing for Severability Clause; Providing for an Effective Date; Providing for Attachment of Exhibit "A", and Providing for Publication of the Caption. C Approve Bids for Whisenant Paving and Drainage Project. Council authorized the City Manager to enter into a contract with All -Tex Paving, Inc , the low bidder, in the amount of $55,738 for a paving and drainage project on Whiserum Drive with funding from street and sewer bond funds D Set December 7, 1995 as the Public Hearing Date on a Request to Rezone Approximately Three Acres from AO to CF Located at the Northwest Corner to Allen Heights and Bethany E. Approve Bills Associated with the 1985 and 1994 Capital Improvement Program. 1. Signs Direct, Inc. $11000 For: Construction Sign for Whisenant Project Street and Drainage Bonds Period: through October 25, 1995 2. Moody's Investors Service $6,700.00 For Bond Rating 1995 Water & Sewer Bonds Period: September 1995 3. Standard and Pours $6,500.00 For: Bond Rating 1995 Water & Sewer Bonds Period September 21, 1995 4. Helms Printing Company, Inc. $2,711.86 For: Printing of Bonds 1995 Water & Sewer Bonds Period: September 1995 I [1 ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 2, 1995 PAGE 4 5. Southwest Securities, Inc. $22,640.00 For: Financial Advisory 1995 Water & Sewer Bonds PeriodSeptember - October 1995 6 Harte Hanks Community Newspaper, Inc $67.50 For: Advertising for Whisenant Project Street and Drainage Bonds Period: through October 15, 1995 7 Kimley Horn & Associates, Inc. $364.61 For Exchange Parkway West Alignment Study Expenses Street Assessments Period: through September 30, 1995 8 Kimley Horn & Associates, Inc. $316.68 For: McDermott Road Alignment Study Expenses Street Assessments Period: through September 30, 1995 9 Alpha Testing, Inc. $701.50 For: Density Testing of Concrete on Whisenan[ Drive Street and Drainage Bonds Period. through October 15, 1995 10. Espey, Huston & Associates, Inc $68,102.24 For: Engineering Services on FM 2170 (US 75 to Custer) Facility Agreement (Twin Creeks) Period. September 17 - October 14, 1995 11 Choice Solutions $12,884.30 For. Voice/Data Campus Cable Plant General Funds Period: September 30, 1995 12. Choice Solutions $1,000.00 For: Voice/Data Campus Cable Plant General Funds Period: October 19, 1995 13 Commercial Finish Group $116,58090 For: Recreation Building Construction Services Prior to 1992 Interest Allocated to Bethany Lakes Period. through October 18, 1995 Ll ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 2, 1995 PAGE 5 14. Ameri-First Service, Inc. $4,853.22 For Hillside Theatre Geothermal Equipment Installation Prior to 1992 Interest Allocated to Bethany Lakes Period: through September 30, 1995 The motion carried. End of Consent Attenda Council Committee Reports (Agenda Item V) Services: There was no report Finance/Administration: There was no report. Development: There was no report. Mayor's: An update was given on the 1994-95 Work Program Citizen's Comments (Agenda Item VI) There were no citizen's comments. Consider Request from Not Baptist Church to Abandon Right -of -Way of Birch from Main Street to Belmont Drive -Way of Birch from Main Street to Belmont Drive (Agenda Item VII) Bill Petty, Director of Commumty Development, informed the Council of the request by the First Baptist Church to abandon a portion of Birch Street. The southern block between McDermott and Belmont Drive has been encroached upon for years by the middle school and serves no purpose. The northern block is the platted right-of- way of a dead-end cul-de-sac located on the east side of the old Mosley store. The First Baptist Church has, in accordance with its master plan, been acquiring the property on the west side of Birch for future expansion and parking facilities. The First Baptist Church has formally requested that the City of Allen consider abandonment of the right-of-way of the section between Main Street and Belmont Drive. ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 2, 1995 PAGE 6 A sewer line runs under the First Baptist Church of Allen and services the Allen Flower and Gift Shop at 102 East Main Street. Public Works has requested that a manhole be constructed along Cedar Drive and the First Baptist Church is willing to accept responsibility for the maintenance of the sewer line and has agreed to construct the manhole as requested. This will be considered a "private budding sewer " The First Baptist Church has contacted all utility companies and the church will pay for the relocation of all these utilities at such tine when they need to be moved Although the City Manager will be authorized to execute any documents necessary for the quitclaiming of the property if Council approves the ordinance, the ordinance will not be filed officially vacating that right-of-way in Collin County Deed Records until such time as the First Baptist Church completes construction of the sewer manhole and is accepted by the City David Powyszynski reviewed with the Council possible expansion plans for the First Baptist Church. Jimmy Moore, representative of First Baptist Church, indicated that these are only preliminary site possibilities and the Church itself might possibly face McDermott when final plans are completed. Any utility relocations will not take place until the master plan is totally complete. It was agreed that the ordinance would be changed to include the abandonment of the street right-of-way would not take place until the manhole is constructed and accepted by the City of Allen in the effective date MOTION: Upon a motion by Councilmember Kerr and a second by Mayor Pro Tem Lilly, the Council voted seven (7) for and none (0) opposed to approve Ordinance No. 1380-11-95 as previously captioned and with changes discussed and previously recorded. The motion carried. provision of the ordinance Ordinance No. 1380-11-95: An Ordinance of the City Of Allen, Collin County, Texas Abandoning All Right, Title and Interest in and to a Portion of the Birch Street Right -of -Way Situated in Original Donation, Abstract 758, James L. Reed Survey, Bounded by Block 3 on the West, Block 15 on the East, Main Street on the North, Belmont Drive on the South of the City of Allen, Collin County, Texas, Providing for the Conveyance Thereof to the Abutting Property Owner; Providing for the Transfer of Responsibility and Maintenance of a Section of a Sanitary Sewer Line; Providing for the Construction of a Manhole; Quitclaivting AB Right, Title, and Interest of the City of Allen in Such Right -of -Way to Abutting Property Owuers; Authorizing the City Manager to Execute and Documents Deemed Necessary; Providing for a Severability Clause; and Providing for an Effective Date. MOTION: Upon a motion by Councilmember Kerr and a second by Mayor Pro Tem Lilly, the Council voted seven (7) for and none (0) opposed to approve Ordinance No. 1380-11-95 as previously captioned and with changes discussed and previously recorded. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 2, 1995 PAGE 7 Item Related to City Idle Hinds Investments (Agenda Item VIII) Approve Resolution Adopting a Policy for the Investment of Municipal Funds (Agenda Item VIH-A) Finance Director, Charlotte Smith, informed the Council that HB 2459 passed this last legislative session, was applicable to all local governments, all inter -local investment pools, all non-profit organizations acting on behalf of any of the other covered entities. Some of the more significant changes of the bills included in addition to a written investment policy, each covered entity must now have a written investment strategy and a designated investment officer; each investment officer must attend a formal training session related to the officer's responsibilities under the Act; each investment officer must disclose personal business and certain family relationships with any entity seeking to sell investments, each investing entity must perform an annual compliance audit in conjunction with its annual financial audit of management's controls on investments and adherence to its investment policy and each investment officer must submit quarterly reports to the governing body describing investment transactions and stating compliance with the investment strategy Staff and Finance/Administration Subcommittee have reviewed and developed an investment policy for the City of Allen which includes investment strategies, policies, responsibility and control, investment portfolio, reporting, selection of brokers security dealers, and investment policy adoption. Resolution No. 1381-11-95(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Adopting a Policy for the Investment of Municipal Funds, Revised m Required by House Bill No. 2459 (HB 2459); Establishing Objectives; Responsibility and Control; Authorized Investments; Reporting Responsibilities; and Broker and Security Dealer Selection Guidelines. MOTION: Upon a motion by Councilmember Nichols and a second by Mayor Pro Tem Lilly, the Council voted seven (7) for and none (0) opposed to approve Resolution No. 1381-11-95(R) as previously captioned and in accordance with Finance/Administration Subcommittee recommendation. The motion carried. I I A E ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 2, 1995 PAGE 8 Approve Resolution Designating a Primary and Secondary Investment Officer (Agenda Item VIII -B) In accordance with the new legislation recently passed, it is imperative that all cities designate a primary and secondary investment officer to invest, transfer, withdraw, deposit or manage funds for the City of Allen. Charlotte Smith, Finance Director, will be Primary Investment Officer and Linda Vaughan, Chief Accountant, will be Secondary Investment Officer. Resolution No. 1382-11-95(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Designating a Primary Investment Officer and a Secondary Investment Officer and Authorizing These Individuals to Invest, Transfer, Withdraw, Deposit or Manage Funds for the City of Allen. MOTION: Upon a motion by Mayor Pro Tem Lilly and a second by Councilmember Nichols, the Council voted seven (7) for and none (0) opposed to approve Resolution No. 1382-11-95(R) as previously captioned and in accordance with Finance/Administration Subcommittee recommendation. The motion carried. Other Business (Agenda Item IX) Calendar (Agenda Item IX -A) November 10 7:00 p.m. Holiday Party at Quarter I Ranch December 6 7:00 p.m. Boards Appreciation Dinner at El Dorado Country Club Items of Interest (Agenda Item IX -B) Troop 328 was present during the Council meeting to receive their Communication Merit Badge project credit Executive Session (Agenda Item X) In accordance with The Texas Local Goverment Code, Personnel, Section 551.074, and Staff Presentations, Section 551.075, the Allen City Council convened into Executive Session at 8:35 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to (1) personnel reorganization and (2) Council employee evaluations. The Executive Session was adjourned at 12.27 a.m ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 2, 1995 PAGE 9 (Agenda Item XV) The Allen City Council reconvened into regular session at 12:28 a.m. on Friday, November 3, 1995, in the Council Chambers of the Allen Municipal Annex (Agenda Item XVI) MOTION: Upon a motion made by Mayor Pro Tem Lilly and a second by Councilmember Nichols, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 12:29 a.m. on Friday, November 3, 1995. The motion carried. These minutes approved on the 16th day of November , 1995. I ATTEST: tr� y Mm nn, C�CITYECRETARY N APPROVED: Joe Farmer, MAYOR