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HomeMy WebLinkAboutMin - City Council - 1995 - 11/16 - RegularALLEN CITY COUNCIL REGULAR MEETING NOVEMBER 16, 1995 Print: Joe Farmer, Mayor Kevin Lilly, Mayor Pro Tem David Kerr Doug Gallagher Mike Nichols (absent) Steve Terrell David Bishop CRY- S[�L`• Jon McCarty, City Manager Judy Morrison, City Secretary With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City Council was called to order by Mayor Farmer at 6:25 p.m. on Thursday, November 16, 1995, in the Lunch Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. OWn Council Discussion (Agenda Item II) After discussion of an annexation request letter, the City Manager was informed to contact the proponent with an opportunity to perfect the application under new state law legislation. Staff will be presenting Council information at a future meeting regarding the new concealed handgun legislation in an effort to restrict concealed handguns in public facilities. The Council received an update on the A.S.A.P litigation and the North Texas Municipal Water District regional line. It appears all parties may come out winners in this scenario. Council was informed of an employee worker's compensation clam and the background of this claim. The holiday meeting schedule was reviewed and it was decided to more fully discuss this item during the iiiiii regular meeting. ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 16, 1995 PAGE Discussion of Consent Agenda and Reg .I! r Agenda Items (Agenda Item III) Mayor Farmer began the review of the Consent Agenda items An update was given regarding FM 2170 West. Council was informed that the engineers would be prepared to do a presentation during the regular session. The items necessary for Council guidance include the ultimate 6/8 concept, 6/6 concept or the 6/4 concept from US 75 to Alma and from Alma to Custer. Discussion was also held regarding the treed entry way to Twin Creeks. Council was also informed of the concept of using 11 -foot lanes to include a 3 -foot bikeway path for alternate transportation. Discussion was held regarding Agenda Item VIII, Consider Amending Interlocal Agreement with Plano for Automated Library Services. It was suggested that Council/Staff look at those people who live or work in Allen or are located in the Allen Independent School District (AISD). Additional discussion would be held regarding the policy manual for Joe Farmer Recreation Center during the regular session. The various requested uses for the center might be addressed by the Park Board or by the City Manager and Staff With no further discussion on the agenda, the workshop session of the Allen City Council was recessed at 7:30 p.m. on Thursday, November 16, 1995. REGULAR SESSION - 7:30 P.M. With a quorum of the Councilmembers present, the regular session of the Allen City Council was reconvened by Mayor Farmer at 7:34 p.m. on Thursday, November 16, 1995 in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. CONSENT AGENDA (Agenda Item IV) MOTION: Upon a motion made by Mayor Pro Tem Lilly and a second by Councilmember Bishop, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows A. Approve Minutes of November 2, 1995, Regular Meeting. B. Approve Resolution Supporting the Nomination of Photronics, Inc., as an Enterprise Project. Resolution No. 1383-11-95(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Supporting the Nomination of Photronics-Toppan Texas, Inc., as an Enterprise Project Pursuant to the Texas Enterprise Zone Act (Texas Government Code, Chapter 2303). ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 16, 1995 PAGE 3 C. Approve By -Laws of the Cable Television and Telecommunications Advisory Committee. Council noted the name change of the Cable TV Advisory Committee to "Cable TV and Telecommunications Advisory Committee" and approved the By -Laws of this newly formed committee. D. Approve Resolution Sponsoring a "Sober for the Season" Promotion. Resolution No. 1384-11-95(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, in conjunction with the Allen Independent School District Board of Trustees Encouraging Healthy and Dmg-Free Youth Activities During the Holiday Season November 17, 1995 - January 2, 1996. E. Adopt Ordinance Approving a Development Plan for the City Owned 9.94 -Acre Retail Site. Ordinance No. 1385-11-95: An Ordinance of the City of Allen, Collin County, Texas, Adopting a Project Plan for a Certain 9 94 -Acre Tract Lying within an Existing Enterprise Zone. F Tax Report G. Authorize City Staff to pay bills associated with the 1985 Capital Improvement Program as follows: 1. John Will $4,550.00 For Telecommunications Consulting Services General Funds Period: September 20 - November 8, 1995 2 RAM Software Systems, Inc. $1,456.25 For: Review of CISCO System 1994 Bonds Period: October 11 - 26, 1995 3. Fulbright & Jaworski $7,298.44 For: Legal Services Associated with `95 Water and Sewer Bond Sale 1995 Water and Sewer Bonds PeriodSeptember - October 1995 4. Smeal Fire Apparatus Co. $26,294.99 For Aerial Ladder Quint - Equipment 1994 Bonds Period: October 17, 1995 ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 16, 1995 5 3 RAM Software Systems, Inc. For: Reimbursement for Airfare for Site Visit to Pasadena, TX 1994 Bonds Period: October 27, 1995 Commercial Finish Group For. Recreation Building Draw Down Retamage to 5 % Prior 1992 Interest Allocated to Bethany Lakes The motion carried End of Consent Attends Renorts Council Committee Services: Library Interlocal Agreement Police Computer Project Animal Shelter Recreation Center to be completed December 8 Grass and Leaf Survey Tour of Recreation Center from Parks Department Saturday, 12:00 noon Finance/Administration: There was no report. Development: FM 2170 West Stgnaltzation at Alma Drive 1995-1996 Work Plan Mayor's: Reviewed current Council Agenda Policies and Procedures Manual to include concealed hand -gun update Excess ambulance discussions Citizen's Comments There were no citizen's comments. PAGE 4 $690.00 $90,461 50 (Agenda Item V) (Agenda Item VI) E ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 16, 1995 PAGE 5 Request to Appear by Allen Jaycees rig (Agenda Item VII) John Payton, President of the Allen Jaycees, updated the Allen City Council regarding the Annual Christmas Parade to take place on Saturday, December 2, 1995, beginning at 4.00 p.m. The parade will start at the comer of SH 5 and McDermott, continuing down Main Street through downtown to its completion at the comer of Allen Drive and Main Street. Mr. Payton invited the Councilmembers to participate and indicated that he would provide vehicles for them to ride in if they were interested MOTION: Upon a motion by Mayor Pro Tem Lilly and a second by Councilmember Terrell, the Council voted six (6) for and none (0) opposed to authorize the Allen Jaycees to organize the Annual Christmas Parade on December 2, 1995 to begin at 4:00 p.m. and to authorize the use of City Staff to aid and assist in traffic control and the direction of the Christmas parade The motion carried. Consider Amending Interlocal Agreement With Plano for Automated Library Services (Agenda Item VIII) In May of 1992, Allen and Plano agreed through an Interlocal Agreement that the Plano Public Library would provide certain automated library services to the Allen Public Library Growth in use of the system necessitates the Allen Public Library provide an additional four (4) terminals for use by the public. In addition, Plano Public Library is entitled to additional payment for expanded services that it is providing and will continue to provide to Allen. The following fiscal impact is being considered - Annual maintenance for 20 ports (HW/SW) $6,278.02 Annual administrative fee based on 12% of Sys. Adm. sal/ben + 12% of cost of telephone dial -in lines 5,574.00 TOTAL $11,852.02 The library has budgeted $14,693 to cover these costs. MOTION: Upon a motion by Councilmember Terrell and a second by Councilmember Gallagher, the Council voted six (6) for and none (0) opposed to amend the Interlocal Agreement to include the above mentioned items and budget and to authorize the City Manager to execute the amendment to the current Interlocal Agreement with Plano. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 16, 1995 PAGE 6 Review and Consider Adopting Policy Manual for Public Use of the Joe Farmer Recreation Center (Agenda Item IX) Rhoda Savage, Parks and Recreation Director, reviewed with the Council the policy for the Joe Farmer Recreation Center. Much discussion was held regarding various concepts including the membership requirements, the hours of operation which may not be included in this policy manual but to be established by the Parks and Recreation Board and the Rules and Regulations for administration of this facility It was suggested that the Recreation Center could be used by members who live in Allen, the Allen School District and the Lovejoy Independent School District with a staggered fee structure to include those individuals. An additional opportunity will be made for those individuals who work in the Allen city limits. Discussion was also held regarding the invitation to guests by members of the Recreation Center MOTION: Upon a motion by Councilmember Gallagher and a second by Councihnember Kerr, the Council voted six (6) for and none (0) opposed to table this item and to refer it back to Services Subcommittee to review the various points that were discussed this evening and to solicit input from other members of the Council in order to present an updated version of the policy manual for the Joe Farmer Recreation Center to the entire Council at a later date. The motion carried. Council took a brief recess. Review and Consider Process for Soliciting Public jnput for Allen Station Park Design Development (Agenda Item X) Rhoda Savage, Director of Parks and Recreation, indicated that the initial phase of Clark, Condon & Associates, Landscape Architects, for the design of Allen Station Park includes developing an appropriate program for the site. In order to do this, input from the community is necessary The process presented to the Council was designed to include a wide variety of individuals including special interest groups, Staff, certain Boards & Commissions, the AISD and the general public. The proposed public input process includes input from the following groups: City Staff, A.S.P (Allen Station Planners), Parks and Recreation Board, ASA (Allen Sports Association), AISD, and the general public. Council will see this information after the input has been received from the various groups. Council stressed the need for Council and the school district to develop an `open-minded" communication so that the overall plan is agreed upon by both entities It is hoped that the two (2) sides (school and City) will look like one (1) facility when completed but it will take a great deal of management in order to accomplish this. Council was informed that this planning process is necessary to meet possible grant funding from the state which includes public input and certain amendments to the Comprehensive Plan regarding park facilities which would authorize maximum points for the City of Allen. If this grant proposal is submitted in January, Allen should hear something back by September regarding the grant. Additional grants may also be submitted throughout the development of the project [I ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 16, 1995 PAGE 7 MOTION: Upon a motion by Councihnember Kerr and a second by Councilmember Gallagher, the Council voted six (6) for and none (0) opposed to authorize Staff to move forward for soliciting public input to help initiate design elements of the Allen Station Park. The motion carried. Proi ress Report on Desim of FM 2170 West (Agenda Item XI) George Conner, Public Works Director, introduced Bruce Grantham and Jim Waldbauer from Espey, Huston & Associates, Inc , to review the McDermott Drive - West FM 2170 from US 75 to Custer Road "draft" design report Council was informed that the engineers have specifically worked with the needs of Allen in the production of this design report. They have reduced the bridge lengths and reduced the median of the bridges to build one (1) bridge rather than two (2) where appropriate, reducing the cost of the bridge. Council was informed that to build the ultimate design of an 8/6 roadway would cost $12.5 million, a 6/6 design roadway would be approximately $12 million, and a 6/4 roadway would be approximately $11.5 million. This would include the ultimate bridges for ultimate buildout, 5 -foot sidewalks, street lighting, landscape and some signalization. Custer Road and US 75 intersections are not included in this plan They would be built at the time those roads are completed. The City budget was reviewed including the following. Source of Funds Amon 1994 City Street Bonds $3,386,000 Assessments 1,042,762 Facility Agreements 917,124 Collin County Bonds 6350000 $11,695,886 [Main Street and Jupiter already collected another $.5 still owed City] [Already collected for McDertnoul [This includes 2170 West and 2170 Far Fast The engineers also reviewed the construction costs estimates which include a 10% contingency fund and includes all right-of-way purchase. It was suggested that the City retain the north lanes of McDermott near US 75 even though it will create an asymmetrical median with the south lanes. At the time of replacement, the north lanes would be built in conjunction with the south lanes Council was informed that the concrete has been narrowed to meet the city's requirements rather than the state or federal guidelines; however, this allows for a bicycle lane in addition to the roadway The committee feels that the City would be able to get the extra $400,000 in assessments and facilities agreements to complete the 6/6 plan as presented in the design document. The roadway would have two (2) 11 -foot and one (1) 14 -foot lane; however, final striping would not need to be determined until after completion. Espey, Huston & Associates, Inc. has already worked with the utility companies to "flag" all utilities so that it will trim the timeline in the future at time of constmchon Guidelines from the Council included use of north lanes by US 75; 6/6 road design; reduced bridge lengths and reduced median of bridges but to include ultimate bridge design; and 36 -foot concrete paving. ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 16, 1995 PAGE 8 The Allen City Council expressed appreciation to Espey, Huston & Associates, Inc. for their incite to the needs of the City Espey, Huston & Associates, Inc also complimented Staff's cooperation in the development of this document. Other Business (Agenda Item XII) Calendar (Agenda Item XII -A) November 28 Special Called Workshop 4:30 p.m December 6 Board & Commission Dinner 7:00 p.m. Social Gathering 7 30 p.m Dinner Items of Interest (Agenda Item XH-B) There were no items of interest Schedule a Special Called Meeting (Agenda Item XII -C) A Special Called Meeting concerning a proposed 1/2C Sales and Use Tax will be held Tuesday, Novem- ber 28, 1995 in the Council Chambers beginning at 4:30 p in. Executive Session (Agenda Item XIII) In accordance with The Texas local Government Code, Legal, Section 551071, Personnel, Section 551.074, Staff Presentations, Section 551.075, the Allen City Council convened into Executive Session at 10:45 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to reorganization. The Executive Session was adjourned at 1208 a.m. Reconvene (Agenda Item XIV) The Allen City Council reconvened into regular session at 12:09 a.m. on Friday, November 17, 1995, in the Council Chambers of the Allen Municipal Annex. There was no action taken on items discussed during Executive Session. Adjourn (Agenda Item XV) MOTION: Upon a motion made by Mayor Pro Tem Lilly and a second by Councilmember Kerr, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 12:10 a.m. on Friday, November 17, 1995. The motion carried. ALLEN CITY COUNCIL REGULAR SESSION NOVEMBER 16, 1995 These minutes approved on the 7th day of December , 1995 APPROVED: Joe Farmer, MAYOR ATTEST: c �1L[� U Gld�liYi airy -- J y Mo on, CMC, CITY SECRETARY PAGE 9