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Home My WebLink AboutMin - City Council - 1996 - 03/29 - WorkshopPress : Joe Farmer, Mayor ALLEN CITY COUNCIL SPECIAL CALLED WORKSHOP SPRING PLANNING SESSION FRIDAY, MARCH 29 THROUGH SATURDAY, MARCH 30, 1996 ALLEN PUBLIC LIBRARY MEETING ROOM TWO ALLEN CIVIC PLAZA Jon McCarty, City Manager Judy Morrison, City Secretary Barbara Buehler, Library Director (absent) Richard Carroll, Police Chief George Conner, Director of Public Works Ron Gentry, Fire Chief Bill Petty, Director of Community Development David Pitstick, Economic Development Director Rhoda Savage, Director of Parks & Recreation Charlotte Smith, Finance Director Michael Stanger, Assistant City Manager Theresa Seale, Support Services Manager Galen Clay, Board of Adjustment (absent) Lonnie Thomas Don Wing, Cable TV & Telecommunications David Kerr Jim Brazeal, Economic Development Doug Gallagher Fritz Dietrich, Library Board Mike Nichols, Mayor Pro Tem Jim Waldbauer, Parks & Recreation Board Steve Terrell Kenneth Fulk, Planning & Zoning Commission David Bishop r' Candidates for Council: Kevin Lilly Melissa Owen Brenda W Terrell Boards/Commission Chain: Jon McCarty, City Manager Judy Morrison, City Secretary Barbara Buehler, Library Director (absent) Richard Carroll, Police Chief George Conner, Director of Public Works Ron Gentry, Fire Chief Bill Petty, Director of Community Development David Pitstick, Economic Development Director Rhoda Savage, Director of Parks & Recreation Charlotte Smith, Finance Director Michael Stanger, Assistant City Manager Theresa Seale, Support Services Manager Galen Clay, Board of Adjustment (absent) Kris Johansen, President Don Wing, Cable TV & Telecommunications John Sprague, Divisional Vice -President Jim Brazeal, Economic Development John Poet Fritz Dietrich, Library Board Joe Bilbo Jim Waldbauer, Parks & Recreation Board Dana McGowan, Chamber Executive Kenneth Fulk, Planning & Zoning Commission Barton Black, Sign Control Board (Agenda Item 1) With a quorum of the Councilmembers present, the Spring Planning Session of the Allen City Council was called to order by Mayor Fanner at 10:05 a.m. on Friday, March 29, 1996, in the Library Meeting Room of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas. ALLEN CITY COUNCIL I SPRING PLANNING SESSION MARCH 29-30, 1996 PAGE 2 Receive Reports of Boards and Corn_misciod (Agenda Item H) Reports were received by the following Boards and Commissions representatives: Sign Control Board Barton Black Cable TV and Telecommunications Don Wing Economic Development Jim Brazeal Library Board Fritz Dietrich Parks and Recreation Board Jim Waldbauer Planning and Zoning Commission Kenneth Fulk Representatives of the Boards and Commissions reported on the progress they have made towards the strategic goals assigned to them by the City Council last year and the issues they see on the horizon that they believe that Council should consider for priority attention in the future Specific items discussed by Barton Black, Chau of Sign Control Board, included weekend signs, political signs, sign plans and amendment to Class 6 signs. Items on the horizon that Council might consider include a City- wide survey what citizens feel about signage, monuments at entrance to single-family developments, entry -way structure feedback, and dialogue with the development committee might be needed. ({ Donald Wing, Chair of Cable TV & Telecommunications Advisory Committee, reviewed the formation of the committee and the responsibilities of the committee. A work plan has been developed with attention to be given to installation and equipment, Allen Independent School District (AISD) liaison, community access channel and rates. Issues on the horizon for Council consideration might include assistance with communications, Council/Board meetings being televised, financing and exactly what the Council needs from this committee. Jim Brazeal, Secretary of the Economic Development Corporation Board, reviewed the goals and policies of the committee to develop an economy that will generate jobs, provide shopping and service opportunities for a strong financial base for the citizens of Allen. Accomplishments include the AmeriHost Hotel, Cattle Company of Texas and the construction of Millennium Business Park. Issues on the horizon might include working with private land owners, focus on communications, recruitment of businesses and restaurants, and input from the Council for an entry -way monument for the entire City It was reported the Millennium Business Park name may be changed to the Millennium Technology Park Discussion was also held regarding the construction of South Buller Drive extension. Fritz Dietrich, Chair of the Library Board, reviewed the accomplishments throughout the past several years including the tenure of the board members, the inter -library loan service, the blood drive and the ADA gram doors. Issues on the horizon for the library include proper maintenance and upkeep of the building, staffing level needs, additional hours, technological services and the use of the Library Meeting Room. Jun Waldbauer, Chair of the Parks and Recreation Board, reported on the accomplishments throughout the past several years citing improved quality of fields, Allen Station Park, Joe Farmer Recreation Center opening, the review of various procedures, community/neighborhood park definitions, lighted soccer fields at Ford Park and the historical dam issue. Issues that may need to be considered by Council include privatization/revenue ALLEN CITY COUNCIL SPRING PLANNING SESSION MARCH 29-30,1996 PAGE 3 generators, delegation of authority to the current Parks Board, treatment of the floodplain and greenbelts, methods for including disadvantaged in the park programs and developing an identity for the City Kenneth Fulk, Chair of the Planning and Zoning Commission, reviewed the assignment to update the Comprehensive Zoning Ordinance. This is near completion with Council action scheduled for May 2, 1996. Issues on the horizon for possible Council consideration would include the update of the Comprehensive Plan, the expertise needed to deal with the newly adopted ordinances, thoroughfares, and the Subdivision Ordinance. Receive Report of Chamber of Commerce Board of Directors (Agenda Item III) Kris Johansen, President of the Chamber of Commerce, discussed activities the Chamber has been involved in including Leadership Allen, the building campaign, public safety recovery fund and the development of similar missions within the City Joe Bilbo updated the Council on the Chamber building which reveals $147,000 in commitments for a building of 3,800 square feet. The building is estimated to cost $325,000. Divisional Vice -President John Sprague indicated the Chamber is desirous of going in concert with the City and school visions for the future and would like to contribute more to the community in this manner Recess for Lunch (Agenda Item IV) The Spring Planning Session was recessed at 1205 p.m and all participants were invited to attend lunch at the Lotus Garden. Reconvene and Disease; Issues Raised in Rept (Agenda Item V) The Spring Planning Session reconvened at 1.10 p.m. in the Library Meeting Room of the Allen Public Library The Council began to identify and discuss key issues raised by the Board and Chamber participants that the Council may desire to pursue. They also identified and discussed other issues to include among their planning priorities. Council developed a list of fourteen issues to be considered. Recess for Evening (Agenda Item VI) The Spring Planning Session of the Allen City Council was recessed at 4:22 p.m. on Friday, March 29, 1996. ALLEN CITY COUNCIL SPRING PLANNING SESSION MARCH 29-30, 1996 PAGE 4 SATURDAY, MARCH 30, 1996 — 8:30 A.M. Reconvene and Receive Staff Presentation Concerning Vision. Mission and Issues (Agenda Item VH) The Allen City Council and City Staff reconvened into the Spring Planning Session at 8:36 a.m, on Saturday, March 30, 1996 in the Library Meeting Room, City Manager Jon McCarty described the process and products of the City Staff retreat held earlier in the month. Topics included visioning exercises, assessment of the City's mission statement and lists of key issues. Issues were distributed to Council along with a vision statement and a mission statement. Council agreed to develop a vision statement with the community (Chamber and AISD). Discuss Issues and Consider Creatine List of Top Priorities (Agenda Item VHD Discussion was held regarding issues and creating a list of priorities: Safe, efficient, multi -modal transportation system Enhance operational capabilities Revenue protection and enhancement Plan for infrastructure improvements Unified community vision Maximize technology in City business practices Develop an informed citizenry Protect, beautify and promote natural resources Adequate maintenance of City assets Plan and develop office facilities Role delineation Public/private partnerships Education and outreach CBD redefinition and redevelopment Recess for Lunch (Agenda Item IX) The Spring Planning Session of the Allen City Council was recessed at 12:00 noon on Saturday, March 30, for a group luncheon to be held at TaMolli's Restaurant. Reconvene and Complete Discussion (Agenda Item X) The Allen City Council and City Staff reconvened at 1.10 p.m.on Saturday, March 30, in the Library Meeting Room of the Allen Public Library 'I ALLEN CITY COUNCIL j SPRING PLANNING SESSION MARCH 29-30, 19% F1 PAGE 5 The group developed general goals following a criteria which included (1) criticality for general welfare of citizens; (2) willingness and ability to fund; (3) able to implement with current organization; (4) community expectations; and (5) mission critical. Items of Interest to the Council (Agenda Item XI) Support one-half cent sales tax Early voting for county/state primary tun -offs Adjourn (Agenda Item XII) The Spring Planning Session of the Allen City Council was adjourned at 4:00 p.m. on Saturday, March 30, 1996. These minutes approved on the 18th day of April, 1996. ATTEST: JlWy Mo on, CMC, CITY SECRETARY APPROVED: ce Farmer, MAYOR