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HomeMy WebLinkAboutMin - City Council - 1996 - 05/30 - JointF1 ALLEN CITY COUNCIL AND ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES SPECIAL CALLED JOINT MEETING MAY 30,19% - 6:00 P.M. ALLEN LIBRARY MEETING ROOM TWO ALLEN CIVIC PLAZA Present; Kevin L. Lilly, Mayor Lonnie Thomas (absent) David Kerr, Mayor Pro Tem Doug Gallagher (absent) Dave Powyszynski Steve Terrell Melissa Owen Jon McCarty, City Manager Judy Morrison, City Secretary (absent) Connie Schofield, Secretary II George Comer, Director of Public Works Bill Petty, Director of Community Development Rhoda Savage, Director of Parks & Recreation Michael Stanger, Assistant City Manager Tim Dentler, Park Superintendent Others Present: Sheila Condon, Consultant, Condon & Associates Mark Spencer, Consultant Bryan Thruston, Consultant, STB Architects and Planners, Inc. Greg Suttle, Consultant IIJ IY V aLW411IB1" Glenn Andrew, President Bob Martin Izzie Waller Worley Stein James Kerr John Garcia Danny Meek Barbara Erwin, Superintendent Pat Campbell, Recording Secretary Jennie Vahrenkamp, Asst. Supt. of Curriculum and Instruction Steve West, Asst. Supt. of Finance and Operations Bob Curtis, Property Services Director Rick Clements, Director of Personnel Tim Carroll, Director of Information Services Dan Troxell, Allen High School Principal Todd Graham, Athletic Director Carol Smith, Coordinator of Technology (absent) Tlie Council, Board members and guests enjoyed dinner prior to the regular meeting Call to Order and Announce a Ouorum is Present (Agenda Item 11) With a quorum of the Councitmembers and Board members present, the Joint Meeting of the Allen City Council and the Allen Independent School District Board of Trustees was called to order by Mayor Lilly and ALLEN CITY COUNCIL SPECIAL CALLED JOINT MEETING MAY 30,19% PAGE 2 President Andrew at 6:40 p in on Thursday, May 30, 1996, in the Library Meeting Room, Allen Public Library, Two Allen Civic Plaza, Allen, Texas. On behalf of the Allen Independent School District (AISD) Board of Trustees, President Andrew expressed congratulations to the new Mayor and Councihnembers of the Allen City Council Q,i irr .\I MI&IFTM, 111 '%i1r?7[Rf' Recap and Current Status - Barbara Erwin, Jon McCarty and Others (Agenda Item 11I -A) City Manager Jon McCarty reviewed the background on the purchase of the property known as Allen Station Park located east of US 75 and along the proposed Exchange Parkway This 100± acres was purchased through funds from the 1994 bond program and was approved to become a community park complete with ballfields, swimming pool and multi -use trails. The St. Mary's park site will incorporate with the Allen Station Park site to create a tract of over 110 acres The Allen Independent School District selected the adjacent property to Allen Station Park as their site for the new high school The school and park site combined total nearly 300 acres. Both sites have excellent transportation access, the same school and City boundaries, and are adjacent to the Central Business District. By building jointly, the AISD and the City would be able to build higher quality facilities instead of duplicating facilities, i.e. tennis courts, auditorium, library City Manager Jon McCarty referred to Resolution No. 1397-1-96(R) which was approved January 25, 1996, and which states "A Resolution of the City Council of the City of Allen, Collin County, Texas, Committing the City to a Partnership with the Allen Independent School District Related to the Development of a Joint Educational and Recreational Facility and Specifying the Accomplishment of Certain Outcomes." Both the City and the AISD are eager to pursue this idea — shared parking, utilities, security, lighting, pedestrian access, community theater, aquatic center, ballfields and possibly a primary City/school library The City and AISD will be looking into the possibility of sharing a main library The new high school has plans for a 10,000 square foot library with a possible option to expand the library by 60,000 square feet and designate it as the City Library complete with its own separate public access and parking area. However, the library would be considered a part of the main frame of the high school. Ninety per cent of the Allen community lies within a five -mile radius of the City library at its current location at Two Allen Civic Plaza. This is a unique opportunity to create a multi-purpose educational and recreational center for all ages. City Manager Jon McCarty told the Board and Councilmembers that the City had contracted Clark and Condon, Associates out of Houston to design Allen Station Park. Superintendent Barbara Erwin reviewed for the Board and Councilmembers that a bond package for a new high school had passed in October 1995. The new high school will house grades 10th -12th and the current Allen High School will house 9th grade students. A design team compiled of 140 members with a variety of backgrounds — academic, support services, technical, communications, etc. — worked together over several months to "brainstorm" the plans for the new high school. ALLEN CITY COUNCIL SPECIAL CALLED JOINT MEETING MAY 30,19% PAGE Scottsdale Experience - Council and Board Members (Agenda Item III -B) Several members of the City Council, City Staff, AISD Board Members and AISD Staff toured facilities in Scottsdale, Arizona that use the "joint building" concept between City and school and brought back ideas, comments, and recommendations. Mayor Pro Tem Kerr and Councilmember Terrell reviewed their experiences regarding the tour of the Scottsdale facility They were impressed by the unity between the City and the school and how well they functioned together. There is a cost savings by joining together and they were impressed by how many facilities were included on a 60 -acre site. Board Member Kerr expressed that there was always a "we" attitude expressed among the Scottsdale community "If they can include so much on 60 acres, just think what we Cando on 300 acres!" Board Member Kerr stated. He emphasized that "we" as citizens cannot afford to "double spend" our money and that the Allen community has the opportunity to build bigger facilities, have more services and have access to higher technology while using less money Board Member Stein was also impressed with the facilities. He felt that this type of program made the optimum use of taxpayers money +; Review Collaborative Projects (Agenda Item HI -C) ` Allen High School 2000 Plans - Barbara Erwin, Bryan Thruston, Consultant and School Staff Bryan Thurston, an Architect with STB Architects and Planners, Inc., reviewed for the audience the geographic location of the proposed school/park site — the north boundary is the extension of Exchange, the east boundary is SH 5, the west boundary is the railroad and the south boundary is near Pebblebrook. The design of the school will be a "mall" design — under one roof and will house grades 10, 11 and 12. The current Allen High School will house 9th grade. Phase I will house 1,800 students and Phase II will allow additional room for 600 students for a total number of 2,400. Phase I will be completed before Phase II is stared. The proposed high school when completed with Phase I and Phase B will be approximately the same size of Collin County Spring Creek Campus. A fitness center and certain sports fields are included in Phases I and Il. Future ideas include a natatorium, performing arts theater, black box, an auditorium, 12 tennis courts, additional sports fields and a library School Superintendent Barbara Erwin reiterated that the major athletic endeavors such as the natatorium, tennis courts and certain ballfields are not included in the current Phase I and Phase II projects. Council and Board members took a brief recess so all in attendance could have a chance to review the architect's drawings at a closer range. I ALLEN CITY COUNCIL SPECIAL CALLED JOINT MEETING MAY 30,19% PAGE 4 Rhoda Savage, Director of Parks and Recreation, reviewed for the Council and the Board the history of the purchase of the Allen Station Park. In 1994, park bonds were passed which enabled the City to purchase and plan the development of the 100± acres currently known as Allen Station Park The Parks Department submitted a grant application in January of 1996 for a $500,000 grant regarding this park project. Sheila Condon, Clark, Condon & Associates, explained that a citizen survey was done asking for input regarding the needs, interests and desires of the citizens of Allen concerning their parks. The number one request was the need and desire for trails, open -space and passive areas; the second request included sports and athletic facilities and the third request involved mdoor/outdoor swimming needs. Ms Condon explained that the current bond money is designated for a sports complex — five lighted baseball and four lighted softball fields, landscaping, concessions and restrooms in a park -like area, some trails, a pedestrian underpass and soccer fields. After visiting with various students at the high school, it was indicated that they would like someplace to go and "hang out" — a "gathering place" has been designated for this age group This park will have something for everyone — a place where you can come and spend the day Transportation is a key issue and it is important to make the roadways "user friendly" for all participants of this site On behalf of the AISD Board of Trustees, President Andrew complimented both consultants on their presentations, ideas and hard work that had gone into these proposed site plans. There are many opportunities available with this master plan and this is a very good beginning. George Conner, Director of Public Works, reviewed the infrastructure needed for the development of this area. Exchange Parkway will be let in August of 1996 and the City is receiving state and federal funding for this project. It will take approximately one-year to complete. Greenville Avenue will be renovated to a six -lane divided road beginning in 1998. Exchange Parkway will also be a six -lane road. Direct Staffs to Develop Memorandums of Agreement on Joint Use Facilities (Agenda Item IYj Mayor Lilly reiterated about how exciting this proposed project is and what a great benefit to the community it will be. Mayor Lilly did want to give the citizens of Allen a chance to express their comments concerning the proposed library issue. Mayor Lilly emphasized that it is not Council's concept to proceed forward without listening to the input of the Allen citizens. It is Council's request that two public hearings concerning the library issue be held within the next 30 days to discuss the pro's and con's of this concept — then the decision will be made whether to proceed with the joint library project. If a proposed joint library process is agreed upon, then a bond election will be presented to the people probably in mid-September. The Council would call the election the first part of July It is important and imperative that the citizens of Allen attend these public hearings so that this project and future projects will be operated under the basis of facts rather than rumors. A report summarizing the public hearings will be forwarded to the School Board during the first part of July The School Board is ready to move forward with the design of the new high school which will include a library — either a 10,000 square foot library or a 60,000 square foot joint library By September, the design document will be finished and the construction drawings will begin. ALLEN CITY COUNCIL SPECIAL CALLED JOINT MEETING MAY 30, 1996 PAGE 5 City Manager Jon McCarty requested that Council direct Staff to proceed with developing Memorandums of Agreement for items to pursue in a joint effort with AISD — natatorium, community center, broadcast journalism, auditorium, black box, athletic fields, utilities, attendant facilities, parking and trails. The City and AISD need to be specific regarding what they are going to be "joint" on. Both entities agreed that details would need to be worked out for each element and they would develop this information as they proceed. Both entities agreed that some areas would require more school involvement or more City involvement. It was agreed that both entities want Allen "to be the best and to have the best for the citizens of Allen." Mayor Lilly stated that the master plans need additional work but they do represent a good beginning for the City and AISD. MOTION: Upon a motion made by Mayor Pro Tem Ken and a second by Councilmember Owen, the Council voted five (5) for and none (0) opposed to direct Staff to begin development of the Memorandums of Agreement in regard to the natatorium, community theater, auditorium, broadcast journalism area, training and fitness facility, athletic fields, transportation and utilities The motion carried. MOTION: Upon a motion made by Board Member Garcia and a second by Board Member Waller, the Board voted seven (7) for and none (0) opposed to direct Staff to begin development of the Memorandums of Agreement in regard to the natatorium, community theater, auditorium, broadcast journalism area, training and fitness facility, athletic fields, transportation and utilities. The motion carried. Mayor Lilly clarified that the library project would not be included in the Memorandums of Agreement at this time. This issue will be presented through the public input process and the Council will report back to the School Board with the results. I(171=1 l t '.r (Agenda Item V) Memorandums of Agreement between Collin County Community College (CCCC) and the new Allen High School will enable CCCC to have a satellite facility of 10,000 to 12,000 square feet in the new Allen High School which will allow Allen students to earn college credits without leaving the Allen campus. (Agenda Item VI) MOTION: Upon a motion made by Councilmember Powyszynski and a second by Counedmember Owen, the Council voted five (5) for and none (0) opposed to adjourn the Special Called Joint Meeting at 9:40 p.m. on Thursday, May 30, 1996. The motion carried MOTION: Upon a motion made by Board Member Garcia and a second by Board Member Kerr, the Board of Trustees voted seven (7) for and none (0) opposed to adjourn the Special Called Joint Meeting at 9'40 p in. on Thursday, May 30, 1996. The motion carried. I ALLEN CITY COUNCIL SPECIAL CALLED JOINT MEETING MAY 30,19% PAGE 6 These minutes approved on the 2,0.ULh day of -June, 1996. ATTEST: J�wly Mor on, CMC, CITY SECRETARY I APPROVED: I I Kevin L. Lilly, MAYOR