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Home My WebLink AboutMin - City Council - 1996 - 06/20 - RegularALLEN CITY COUNCIL REGULAR MEETING JUNE 20, 1996 Present: Kevin L. Lilly, Mayor Lonnie Thomas David Kerr, Mayor Pro Tem Doug Gallagher Dave Powyszynski Steve Terrell Melissa Owen City t ff: Jon McCarty, City Manager (absent) Michael Stanger, Assistant City Manager Judy Morrison, City Secretary With a quorum of the Councilmembers present, dinner and the workshop session of the Allen City Council was called to order by Mayor Lilly at 6:10 p.m. on Thursday, June 20, 1996, in the Lunch Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Council was informed that City Manager Jon McCarty would not be present this evening due to illness. OMn Council Discussion (Agenda Item II) A joint meeting between the Council, AISD and the Chamber of Commerce has tentatively been set for July 20. Discussion was held regarding tree credits for the Joel Roebuck Bon Terre property It was suggested that a contract/agreement be entered into with the understanding that it would be good only on residential property and if the residential property were sold, it would not be in effect. Council agreed the City Manager be allowed to present this information to Joel Roebuck. Discussion was held regarding the tree issue by the Watters Crossing school site ALLEN CITY COUNCIL WORKSHOP SESSION JUNE 20, 1996 PAGE 2 Allies Day was a real success this past week. A meeting was held this past week with the various large employers of the community to discuss any concerns or issues to be addressed. This was a very successful and helpful meeting. Discussion of Consent Agenda and Regular Agenda Items (Agenda Item III) Mayor Lilly began the review of the Consent Agenda items. Discussion was held regarding Agenda Item IV, Consent Agenda, Item G, Declare Vacancies on the Library Board, Economic Development Board and on the Planning and Zoning Commission. Clarification was made that this item referred to only the new vacancies on the various City boards An update was given to Council regarding an apparent re -annexation of property by the City of Parker in Allen's southeast quadrant. With no further discussion on the agenda, the workshop session of the Allen City Council was recessed at 6:45 p.m. on Thursday, June 20, 1996. Executive Session In accordance with The Texas Local Government Code, Legal, Section 551.071, Property, Section 551.072, Personnel, Section 551 074, Staff Presentations, Section 551.075, the Allen City Council convened mto Executive Session at 6:47 p.m. in the Conference Room of the Allen Municipal Annex, One Butler Circle, Allen, Texas in order to discuss matters pertaining to: personnel - appointments to various boards and commission litigation - settlement of personnel lawsuit The Executive Session was recessed at 7:30 p in NOTE: Annual Council photos were taken in the Council Chambers at 7:30 p.m. REGULAR SESSION - 7:30 P.M. With a quorum of the Councilmembers present, the regular session of the Allen City Council was reconvened by Mayor Lilly at 7'45 p m. on Thursday, June 20, 1996 in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. E I 11 1, ALLEN CITY COUNCIL REGULAR MEETING .TUNE 20, 1996 CONSENT AGENDA PAGE 3 (Agenda Item IV) MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councihnember Powyszymki, the Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A. Approve Minutes of the June 6, 1996 Regular Meeting. B Approve Minutes of the May 30, 1996 Joint AISD/Council Meeting. C. Approve Minutes of the June 4, 1996 Special Called Workshop. D Approve Minutes of the June 13, 1996 Special Called Meeting. E. Authorize City Staff to pay bills associated with the 1985 and 1994 Capital Improvement Program as follows: 1. Department of Information Resources $1,82000 For: Purchase of Laserjet Printer 1994 Bonds Period: March 13, 1996 2. Clark Condon Associates $6,811.65 For: Park Planning Services (Allen Station Park) 1994 Park Bonds Period: thru May 31, 1996 3. Eastham Welding $1,462.30 For: Build 805' of 5 -Strand Barb Wire Fence on Allen Heights Dr. 1985 Existing Street Bond Funds Period, lune 17. 1996 F Tax Report. G Declare Vacancies on the Library Board, Economic Development Board and on the Planning and Zoning Commission. Library Board Place No. 5 Expiration: 9/30/97 Planning and Zoning Place No 6 Expiration: 9/30/98 Economic Development Place No I Expiration: 9/30/97 H Approve Matters Incident and Related to Adopting and Levying a Sales and Use Tax Authorized by Vernon's Ann. Civ St., Article 5190 6, Section 4B, as amended, Including the Adoption of an Ordinance Pertaining Thereto. ALLEN CITY COUNCIL REGULAR MEETING JUNE 20, 1996 PAGE 4 Ordinance No. 1433-6-%: An Ordinance Adopting and Levying a Sales and Use Tax Authorized by Vernon's Ann. Civ St., Article 5190.6, Section 4B, as amended; Resolving other Matters Incident and Related Thereto; and Providing an Effective Date. The motion carried. End of Consent Agenda Council Committee Reports (Agenda Item V) Services: Work plan • Fire Station construction • Fire truck delivery • Animal Shelter • Fireworks on June 29 at Joe Farmer Recreation Center Finance/Administration: • No report — will meet June 28 at 3:00 p in. Development: Work plan • New meeting time — second Tuesday of the month at 12:00 noon Mayor's: • Current Council Agenda • Follow-up items referred to Staff • Work program • Bid openings on Central Expressway Citizen's Citizen's Commence (Agenda Item VI) John Cahill, 633 Valley View, Allen, Texas spoke before the Council Mr Cahill desired to formally present information to the Council regarding the library relocation. He indicated what the City of Allen needed was a new City workplace. Renovating the present library would be more costly in the long run to the City than building a new City Hall. I ALLEN CITY COUNCIL REGULAR MEETING JUNE 20, 1996 PAGE 5 Presentation of Employee Tenure Pins and Certificates (Agenda Item VII) The following employees received or will receive a tenure pm and Certificate -of -Appreciation for their years of service with the City of Allen 15 Years Edward Stevens B. W White Mel Hilkemeier 10 Years Debbie Bond Larry E. Fessenden Roberto Flores Cole E. Banner Patrick Churchwell Joe W Shinn Joseph Del Ferro Arne C. Johnson Paul D Ballard Billy H. McCoy Anthony D Fritz 5 Years Michael S. White Victoria L. Francis Miryam B. Swant Jesse Ingram Cynthia McSperitt George Conner Nicolas Galvez New Councilmembers Thomas, Powyszynski and Owen were also presented a City of Allen pin. Public Hearing to Consider Annexation of a 163±Acre Tract of Land Situated in the John Snyder Survey and Being a Re -survey Conveyed to John M. Whisenant, Deed Dated December 12, 1949, Recorded in Volume 408, Page 284, of the Deed Records, County of Collin, Texas, More Commonly Known to be Located Immediately South of Bethany Drive and West of Malone Road as Requested by Irene H. Bedell (Agenda Item VIII) ALLEN CITY COUNCIL REGULAR MEETING .LUNE 20, 1996 PAGE 6 City Staff received an annexation request from Irene H. Bedell on May 14, 1996. This property is located within the Allen ETJ and this is considered a voluntary annexation. Notice of Public Hearings have been satisfied and Staff held a public hearing at 100 p.m this afternoon with minutes being distributed to the Councilmembers. Mayor Lilly read the request into the record as follows: "Public Hearing to Consider Annexation of a 163±Acre Tract of Land Situated in the John Snyder Survey and Being a Re -survey Conveyed to John M. Whisenant, Deed Dated December 12, 1949, Recorded in Volume 408, Page 284, of the Deed Records, County of Collin, Texas, More Commonly Known to be Located Immediately South of Bethany Drive and West of Malone Road as Requested by Irene H. Bedell." Mayor Lilly opened the public hearing and asked for anyone speaking either for or against the request to do so at this time. With no one speaking either for or against the request, Mayor Lilly closed the public hearing. There was no Council action taken on this item. Public Hearing on a Request to Consider Establishing �+ Reinvestment Zone #7 and Authorizing Execution of a Tax Abatement Agreement with Allen Hardware Group. Inc. (Agenda Item 17t) David Pitstick, Economic Development Director, informed the Council that True Value Hardware in Allen is requesting a Tax Abatement to support an expansion of their local store from 7,800 square feet to 31,500 square feet. In accordance with state law, the City Council is required to establish a Reinvestment Zone to authorize this abatement. Mayor Lilly read the request into the record as follows. "Public Hearing on a Request to Consider Establishing Reinvestment Zone #7 and Authorizing Execution of a Tax Abatement Agreement with Allen Hardware Group, Inc." Mayor Lilly opened the public hearing and asked for anyone speaking either for or against the request to do so at this time. With no one speaking either for or against the request, Mayor Lilly closed the public hearing. Elmer Leslie with True Value Hardware informed the Council this is a premier opportunity for True Value Hardware in Allen. They will be presenting a full -line rental department and enlarging all departments including automotive, paint and housewares and establishing a building materials department. ALLEN CITY COUNCIL REGULAR MEETING .TUNE 20, 1996 PAGE 7 Ordnance No. 1434496: An Ordinance of the City of Allen, Collin County, Texas, Designating a Certain Area as a Reinvestment Zone; Providing for the Establishment of Agreements within the Zone, and Other Matters Relating Thereto; Providing Findings of Fact; Providing a Severability Clause; and Provid- ing an Effective Date for the Commencement of the Reinvestment Zone and this Ordinance. MOTION: Upon a motion made by Councilmember Gallagher and a second by Councilmember Powyszynski, the Council voted seven (7) for and none (0) opposed to adopt Ordinance No. 1434-6-96 as previously captioned and authorize the Mayor to execute the tax abatement agreement with True Value Hardware The motion carried. Authorize Financial Advisor to Proceed with Sale of $7.1 Million in General Obligation Bonds (Agenda Item X) Charlotte Smith, Finance Director, informed the Council that in 1994 the voters approved General Obligation Bonds for public safety projects, street and drainage projects, parks and library projects in the amount of $20,380,000. It was determined that these bonds be sold in three equal installments in the first, third and fifth years of the Capital Improvement Program. It is now appropriate for the Council to approve a bond sale in the following amount. Public safety $1,200,000 Parks 2,835,000 Streets and Drainage 3.065.000 TOTAL: $7,100,000 Dan Almon of Southwest Securities distributed information regarding the Bond Buyers Index showing a present rate of 6.12%. He indicated General Obligation (G.O.) Bonds, if sold today, would bring a 5.90% interest rate. He also reviewed a debt requirement schedule scenario of the sale of $7 1 million. He suggested a one- to twenty-year debt service and discussed the need for the City of Allen to try to improve our rating from Moody's by participating in a site visit in the near future. Moody's would be especially interested in our Economic Development projects and would be interested to see the growth in the community MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councihnember Owen, the Council voted seven (7) for and none (0) opposed to authorize Dan Almon of Southwest Securities to proceed with the sale of $7.1 million of General Obligation Bonds that includes $1.2 million for public safety projects, $2.835 million for park projects and $3 065 million for streets and drainage projects. The motion carried. �, Other Business (Agenda Item XI) ALLEN CITY COUNCIL REGULAR MEETING JUNE 20, 1996 PAGE 8 Calendar (Agenda Item XI -A) June 24 7:00 p.m. Public Hearing regarding Library Issue Council Chambers June 28 3:00 p.m. Finance/Administration Committee July 8 11:00 a.m. Mayor's Committee July 10 Moody's possible site visit July 20 Joint meeting AISD/Chamber/Council August 9-11 Budget Retreat Items of Interest (Agenda Item XI -B) City Secretary Judy Morrison reminded all Council candidates that their final reports are due July 15. She also reminded them of several upcoming conferences and requested a response if they are interested to attending any of these conferences. The regular Council meeting concluded at 9:07 p.m. Reconvene into Executive Session The Allen City Council reconvened into Executive Session at 9.30 p.m. Reconvene and Consider Action on Items Discussed During Executive Session (Agenda Item XII) The Allen City Council reconvened into regular session at 11.37 p.m. on Thursday, June 20, 1996, in the Council Chambers of the Allen Municipal Annex. Personnel - Appointments to Various Boards and Commission Mayor Pro Tem Kerr placed the following name as a slate of nomination for the Library Board: Library Board Place No. 5 John C. Ross, Jr. Term Expiration: 9/30/97 MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Terrell, the Council voted seven (7) for and none (0) opposed that the individual previously nominated be appointed by acclamation to the designated place on the Library Board. The motion carried Mayor Pro Tem Kerr placed the following names as a slate of nominations for the Parks and Recreation Board: ALLEN CITY COUNCIL REGULAR MEETING JUNE 20, 1996 PAGE 9 Parks and Recreation Board Place No 6 Anne Marie Campbell Term Expiration: 9/30/98 Place No. 7 Sheryl (Cheri) Jones Term Expiration: 9/30/97 MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Thomas, the Council voted (7) for and none (0) opposed that the slate of individuals previously nominated be appointed by acclamation to the designated places on the Parks and Recreation Board. The motion carried. Mayor Pro Tem Kerr placed the following names as a slate of nominations for the Planning and Zoning Commission: Plannine and Zoning Commission Place No. 3 Jeff McGregor Term Expiration: 9/30/97 Place No 6 Pamela Smith Tenn Expiration: 9/30/98 MOTION: Upon a motion made by Councilmember Gallagher and a second by Mayor Pro Tem Kerr, the Council voted (7) for and none (0) opposed that the slate of individuals previously nominated be appointed by acclamation to the designated places on the Planning and Zoning Commission The motion carried Mayor Pro Tem Kerr placed the following names as a slate of nominations for the 4B Sales and Use Tax Board: Place No. 4B Sales and Use Tax 1 Bob Morris Board Term Expiration: 9/30/97 Place No. 2 Claudia Kelley Term Expiration: 9/30/98 Place No. 3 Robin Sedlacek Term Expiration: 9/30/97 Place No. 4 Debbie Stout Term Expiration: 9/30/98 Place No. 5 Jason Collier Term Expiration: 9/30/97 Place No. 6 Carl Clemencich Term Expiration: 9/30/98 Place No. 7 Steve Terrell Term Expiration: 9/30/97 MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Powyszynski, the Council voted seven (7) for and none (0) opposed that the slate of individuals previously nominated be appointed by acclamation to the designated places on the 4B Sales and Use Tax Board. The motion carried L ALLEN CITY COUNCIL REGULAR MEETING JUNE 20, 1996 PAGE 10 Mayor Pro Tem Kerr placed the following name as a slate of nomination for the Economic Develop- ment Corporation Board: Economic Development Corporation Board Place No. 1 Doug Gallagher Term Expiration: 9/30/97 MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Owen, the Council voted seven (7) for and none (0) opposed that the individual nominated be appointed by acclamation to the designated place on the Economic Development Corporation Board. The motion carried. Mayor Pro Tem Kerr placed the following name as a slate of nomination for the Sign Control Board: Sign Control Board Place No. I David Leonard Term Expiration: 9/30/97 MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Thomas, the Council voted seven (7) for and none (0) opposed that the individual nominated be appointed by acclamation to the designated place on the Sign Control Board. The motion carried. Litigation - Settlement of Personnel Lawsuit No action taken. Ad*oum (Agenda Item )OLD MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Powyszynski, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 11 37 p.m. on Thursday, June 20, 1996. The motion carried These minutes approved on the 18th day of July , 1996. APPROVED: lx��6 Kevin L. Lilly, MAYO ATTEST: J Morr on, CMC, CITY SECRETARY