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HomeMy WebLinkAboutMin - City Council - 1996 - 12/17 - Joint11 E Pte: Kevin L. Lilly, Mayor Councihnembers: Lonnie Thomas (absent) David Kerr, Mayor Pro Tem Doug Gallagher Dave Powyszymki (absent) Steve Terrell (absent) Melissa Owen Jon McCarty, City Manager Judy Morrison, City Secretary Richard Carroll, Chief of Police Tim Derider, Parks and Recreation Superintendent Carl Osborn, School Resource Officer Mike Lopez, School Resource Officer Others Present: Sheila Condon. Condon & Associates Scott Eben, Lescher & Mahoney Brian Thruston, Architect - AND Board of Trustees: Glenn Andrew, President (absent) Bob Martin Izzie Waller Worley Stein, Vice President James Kerr John Garcia Danny Meek Barbara Erwin, Superintendent Pat Campbell, Recording Secretary Steve West, Asst. Supt of Finance and Operations Bob Curtis, Property Services Director The Council, Board members and guests enjoyed snacks prior to the regular meeting. Call to Order and Announce a Oumnin is Present (Agenda Item A With a quorum of the Councilmembers and Board members present, the Joint Meeting of the Allen City Council and the Allen Independent School District Board of Trustees was called to order by Vice President Stein at 5:05 p.m. and by Mayor Lilly at 5 15 p.m on Tuesday, December 17, 1996, in the Joe Fanner Recreation Center, 1201 East Bethany Drive, in Allen, Texas. ALLEN CITY COUNCIL AND ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES SPECIAL CALLED JOINT MEETING DECEMBER 17, 1996 - 5:00 P.M. JOE FARMER RECREATION CENTER 1201 EAST BETHANY DRIVE 11 E Pte: Kevin L. Lilly, Mayor Councihnembers: Lonnie Thomas (absent) David Kerr, Mayor Pro Tem Doug Gallagher Dave Powyszymki (absent) Steve Terrell (absent) Melissa Owen Jon McCarty, City Manager Judy Morrison, City Secretary Richard Carroll, Chief of Police Tim Derider, Parks and Recreation Superintendent Carl Osborn, School Resource Officer Mike Lopez, School Resource Officer Others Present: Sheila Condon. Condon & Associates Scott Eben, Lescher & Mahoney Brian Thruston, Architect - AND Board of Trustees: Glenn Andrew, President (absent) Bob Martin Izzie Waller Worley Stein, Vice President James Kerr John Garcia Danny Meek Barbara Erwin, Superintendent Pat Campbell, Recording Secretary Steve West, Asst. Supt of Finance and Operations Bob Curtis, Property Services Director The Council, Board members and guests enjoyed snacks prior to the regular meeting. Call to Order and Announce a Oumnin is Present (Agenda Item A With a quorum of the Councilmembers and Board members present, the Joint Meeting of the Allen City Council and the Allen Independent School District Board of Trustees was called to order by Vice President Stein at 5:05 p.m. and by Mayor Lilly at 5 15 p.m on Tuesday, December 17, 1996, in the Joe Fanner Recreation Center, 1201 East Bethany Drive, in Allen, Texas. ALLEN CITY COUNCIL SPECIAL CALLED JOINT MEETING DECEMBER 17, 1996 PAGE 2 Report on School Resource Officer (SRO) Program (Agenda Item II) Police Chief Richard Carroll indicated that the School Resource Officer (SRO) Program is a very important program to the entire district and definitely needs to be continued. Additional SROs would be an asset to be added in the future as the district grows. Staffing patterns are to reflect the needs of updated school policies and are to deal with issues such as security The Council and Board agreed to look at additional costs involved with the SROs such as equipment and to allocate those resources as needed. It was determined that both entities were to look at the immediate and long-term issues with this program including certain equipment needs. Allen Independent School District (AISD) Bond questioned the possibility of enforcing a "no tobacco" ordinance for off -school property as well as on -school property Review Agreement and Assignments Resulting from the October 24, 1996 Joint Meeting (Agenda Item III) The Council and Board agreed with the assignments resulting from the October 24 Joint Meeting. Report on Parking Lot as Recommended by Lescher & Mahoney and Tennis Courts Layout (Agenda Item IV) Brian Thurston, Architect, reviewed the parking lot and tennis court reconfiguration. This configuration works ideally as noted on the revised unified plan and meets the needs of both the school district and the City Recommendations on Hike -and -Bike Trail and Underbrushing (Agenda Item V) Lescher & Mahoney reviewed the underbrush guidelines for security showing distances and underbrush cuttings The issue to be resolved is the issue of security versus natural environment. The cutting suggested is more strict than the greenbelt study dictates It was determined that a small amount of underbrush be cut for clearing and security purposes and then consider whether that would be sufficient. Additional cuttings can be made at a later date. Councihnembers Gallagher and Owen will work with the Park Board and CASPER and will look at any revisions in this area Report on the Silo for Teen Gathering Place (Agenda Item VI) There was no discussion regarding this item. Report and Recommendations on Theme Issues Including, Logos, Materials. Entry Way Features and Lighting (Agenda Item V) It was suggested that the Council and Board agree on certain basic issues but not particular items with regard to logos, materials, entry way features and lighting. It was agreed that the same entry features should be at all four (4) entries to the facility Discussion was also held regarding the combined logo. There may be times when a combined logo may be good and other times when a separate logo with the same style would be used. It was also agreed that the high school would drive the facade of some of the features throughout the park with regard to materials. ALLEN CITY COUNCIL SPECIAL CALLED JOINT MEETING DECEMBER 17, 1996 PAGE 3 The bodies agreed to go with the TU Electric guidelines to be used on the main streets. It was also suggested that the coloration of lighting be consistent throughout the park; however, different light fixtures would be used to accent various features throughout the park. (Agenda Item VIII) The AISD Board of Trustees and the Allen City Council adjourned the Special Called Joint Meeting at 6.50 p.m on Tuesday, December 17, 1996. These minutes approved on the 16th day of January , 1996. E, ATTEST: lf J y More •on, CMC, CITY SECRETARY I APPROVED: G 1 Kev' L. Lilly, MAYOR