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HomeMy WebLinkAboutMin - City Council - 1997 - 10/27 - JointPresent: Stephen Terrell, Mayor Councilmembers Lonnie Thomas David Kerr, Mayor Pro Tem Doug Gallagher Dave Powyszynski Kenneth Fulk Melissa Owen City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary George Conner, Director of Public Works Don Horton, Director of Parks & Recreation Mike Stephens, Police Captain DINNER - 6:00 P.M. Board of Trustees: Glenn Andrew, President Bob Martin Sally Terrell Worley Stein James Kerr John Garcia Danny Meek AISD Staff: Barbara Erwin, Superintendent Pat Campbell, Recording Secretary Betty Donaldson, Associate Supt Bob Curtis, Director of Facilities P J. Holland, Director of Student Services The Council and Board enjoyed dinner prior to the regular meeting. Call to Order and Announce a Quoram is Present With a quorum of the Councilmembers and Tmstees present, the Joint Workshop of the Allen City Council and the Allen Independent School District Board of Trustees was called to order by Mayor Terrell and President Andrew at 6 28 p m. on Monday, October 27, 1997, in the Library Meeting Room, Allen Public Library, Two Allen Civic Plaza, Allen, Texas. Joint Commitment to Work Toward a Drug Free (Agenda Item III) P J. Holland, Director of Student Services, and Captain Mike Stephens, Allen Police Department, indicated that they would like to find ways to attack this problem jointly through awareness, cooperation, and by gaining the support of the community Several programs are already in place such as the Student Resource Officers, celebration of Red Ribbon Week, Peer Assistance and Leadership Program, and a zero tolerance on ALLEN CITY COUNCIL AND ALLEN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES SPECIAL CALLED JOINT WORKSHOP OCTOBER 27, 1997 - 6:00 P.M. ALLEN LIBRARY MEETING ROOM TWO ALLEN CIVIC PLAZA Present: Stephen Terrell, Mayor Councilmembers Lonnie Thomas David Kerr, Mayor Pro Tem Doug Gallagher Dave Powyszynski Kenneth Fulk Melissa Owen City Staff: Jon McCarty, City Manager Judy Morrison, City Secretary George Conner, Director of Public Works Don Horton, Director of Parks & Recreation Mike Stephens, Police Captain DINNER - 6:00 P.M. Board of Trustees: Glenn Andrew, President Bob Martin Sally Terrell Worley Stein James Kerr John Garcia Danny Meek AISD Staff: Barbara Erwin, Superintendent Pat Campbell, Recording Secretary Betty Donaldson, Associate Supt Bob Curtis, Director of Facilities P J. Holland, Director of Student Services The Council and Board enjoyed dinner prior to the regular meeting. Call to Order and Announce a Quoram is Present With a quorum of the Councilmembers and Tmstees present, the Joint Workshop of the Allen City Council and the Allen Independent School District Board of Trustees was called to order by Mayor Terrell and President Andrew at 6 28 p m. on Monday, October 27, 1997, in the Library Meeting Room, Allen Public Library, Two Allen Civic Plaza, Allen, Texas. Joint Commitment to Work Toward a Drug Free (Agenda Item III) P J. Holland, Director of Student Services, and Captain Mike Stephens, Allen Police Department, indicated that they would like to find ways to attack this problem jointly through awareness, cooperation, and by gaining the support of the community Several programs are already in place such as the Student Resource Officers, celebration of Red Ribbon Week, Peer Assistance and Leadership Program, and a zero tolerance on ALLEN CITY COUNCIL SPECIAL CALLED JOINT WORKSHOP OCTOBER 27, 1997 PAGE 2 tobacco, alcohol and drug use. Other programs need additional development such as the Campus Crime Stoppers. It was suggested that a bench mark be set and an update be made so that we have a mechanism to see where we are on this issue. It was felt that it was our responsibility to help the kids make good decisions. It is a problem that cannot be fixed over night, but it was agreed that we not back off and say we don't have a problem, but we need to admit that its here in the community Discussion was also held about being more aggressive in the City working with ASA and the Recreation Center with scholarships for families in need for the younger children. This wording will be added to the commitment statement in the mission policy developed along with: • Accessing the current drug -use problem in our community • Providing positive role models and mentors for the youth of the community • Empowering the community through tobacco, alcohol, and drug use prevention awareness and training programs for youth, families, churches and other community organizations • Continuing to develop a school environment that enhances academic performance, recognizes individual differences, celebrates student achievement and positively bonds all student to the school • and the community, and Enforcing tobacco, alcohol, and drug laws through community policing efforts. It was felt that we need to empower the kids and parents to share information. Since the legislature has strengthened various laws this past legislative session, much of what we are talking about is an enforcement measure. The Committee was asked to come forward next time and provide an update of information with an updated mission to include the item regarding scholarships for younger children. MOTION: Upon a motion made by the Allen Independent School District, the Allen Independent School District Board of Trustees voted seven (7) for and none (0) opposed to accept and adopt a mission to combat substance abuse in our community The motion carried MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councilmember Powyszymki, the Council voted seven (7) for and none (0) opposed to accept and adopt a mission to combat substance abuse in our community The motion carried. Action Items Related to a Joint Use Natatorium (Agenda Item III) A. Adopt Facility Vision and Program Betty Donaldson, Assistant Superintendent of Schools, and Don Horton, Parks and Recreation Director, reviewed information related to the joint use of a natatorium. The vision of the Natatorium Planning Committee is to provide a natatorium in Allen as a joint effort between the City of Allen and Allen Independent School District to offer a comprehensive aquatic program for people of all ages and abilities A technical ALLEN CITY COUNCIL SPECIAL CALLED JOINT WORKSHOP OCTOBER 27, 1997 PAGE committee was established to guide the development of a document and was chosen based upon diverse knowledge of swunmmg operations and the community of Allen. Tours of various facilities were scheduled and the technical committee visited with swimming complex operators to gather information. Several members of the technical committee also met informally with the citizens of Allen and citizen input was critical in determining expectations and needs within the community Focus groups were organized and the program was shared with the Parent Teachers Association (PTA) and a group of facility operations and uses. Discussion was held with regard to various needs including medium, shallow and deep water uses along with water temperatures for various needs. An Allen Independent School District survey showed that 76% of those surveyed were in favor of a natatorium and they were in favor of supporting the building of a natatorium through a bond program. Although AISD does not have funding for this project at the present time, it agreed in concept to going into partnership with the City of Allen to fulfill this project. It was also suggested that the City and School approach Collin County Community College to partnership in this project as well. MOTION: Upon a motion made by Trustee Kerr and a second by Trustee Terrell, the Board of Trustees voted seven (7) for and none (0) opposed that the Allen Independent School District and City of Allen adopt the program specifications for the natatorium in accordance with Allen Independent School District staff, City staff, Natatorium Committee, Park and Recreation Board and Allen Community Development Corporation Board recommendations. The motion carried. MOTION: Upon a motion made by Councilmember Fulk and a second by Councilmember Powyszynski, the Council voted seven (7) for and none (0) opposed that the Allen Independent School District and City of Allen adopt the program specifications for the natatorium in accordance with Allen Independent School District staff, City staff, Natatorium Committee, Park and Recreation Board and Allen Community Development Corporation Board recommendations The motion carried. Discuss Initiation of Architect Selection Process It was suggested that if the site will be Allen Station Park for the natatorium, the architect needs to be working in conjunction with what is happening there at the present time. Staff will review qualifications of architectural firms and bring 2 - 3 recommendations to the joint body for a final decision. A schedule will be shown at the January meeting as to the time line for the natatorium. It is hoped this be a top priority and we will be very aggressive. The school will share in the architecturial fee on this project as well as the construction The architect will be given the program of activities and will look at how he/she can cost that out in a phasing plan in case enough money is not available for the entire project. MOTION: Upon a motion made by Trustee Meek and a second by Trustee Stein, the Board of Trustees voted seven (7) for and none (0) opposed to authorize the Superintendent of Schools and the City Manager to select two to three architectural firms to be brought forward to the next joint ALLEN CITY COUNCIL SPECIAL CALLED JOINT WORKSHOP OCTOBER 27, 1997 PAGE meeting for final selection by the two bodies after presentation of qualifications and capabilities and cost per phase are presented at the joint meeting. AISD architectural firm STB and the City's Condon and Condon are also to be involved in this process. The motion carried. MOTION: Upon a motion made by Mayor Pro Tem Kerr and a second by Councihnember Gallagher, the Council voted seven (7) for and none (0) opposed to authorize the Superintendent of Schools and the City Manager to select two to three architectural firms to be brought forward to the next joint meeting for final selection by the two bodies after presentation of qualifications and capabilities and cost per phase are presented at the joint meeting. AISD architectural firm SBT and the City's Condon and Condon are also to be involved in this process. The motion carried. Authorize Selection of a Graphics Design Firm for (Agenda Item IV) Allen Station Park (ASP) and Allen High School (AHS) 200 Facility Don Horton, Parks and Recreation Director, and Bob Curtis, Facilities Director, presented information regarding the proposal for professional services for a graphic artist. Treating site amenities on both sides of the development in a similar fashion will help provide consistency throughout the project. The use of a joint logo was seen as an amenity that needs further attention. The graphic artist will be responsible for working with the Architecture/Engineering firms already in place to assure that the integrity of their designs are built upon. Such a logo can be used on entrance signs, bridge crossings, interpretive signs and promotional material. The cost of service will not exceed $20,000 and will be shared equally by the City and AISD It was suggested that all the architects on this project get together on a regular basis to exchange ideas. The joint body agreed once a month would be adequate. MOTION: Upon a motion made by Trustee Martin and a second by Trustee Garcia. the Board of Trustees voted seven (7) for and none (0) opposed to authorize the Superintendent of Schools and the City Manager to solicit and negotiate a contract with a qualified firm to provide services related to site furnishing design at Allen Station Park and AHS 2000. The motion carried MOTION: Upon a motion made by Councilmember Owen and a second by Councilmember Fulk, the Council voted seven (7) for and none (0) opposed to authorize the Superintendent of Schools and the City Manager to solicit and negotiate a contract with a qualified firm to provide services related to site furnishing design at Allen Station Park and AHS 2000. The motion carried. Council and Board of Trustees took a brief recess. Updates (Agenda Item V) • Planning of ASP Silo Facility ALLEN CITY COUNCIL SPECIAL CALLED JOINT WORKSHOP OCTOBER 27, 1997 PAGE 5 Don Horton, Parks and Recreation Director, presented information with regard to possible construction of a silo in Phase I of Allen Station Park. Other possibilities are also being considered The City will be sensitive to security with regard to this project. School expressed that we monitor this area to make this area a positive meeting place rather than a negative meeting place. • Progress on Road Comtmction George Conner, Public Works Director, reviewed time lines for road construction throughout the City of Allen. School representatives expressed concern about the construction of SH 5 at the time of the opening of the new high school. Exchange, Rivercrest and Cedar will also be open by the time Allen High School opens its doors and should relieve certain traffic anxieties. • City Hall Construction City Manager Jon McCarty reviewed the time line for the opening of new City Hall. A final decision will be made upon the location, architects and the sale of bonds in the very near future. Adjourn (Agenda Item VI) MOTION: Upon a motion made by Trustee Kerr and a second by Trustee Garcia, the Board of Trustees voted seven (7) for and none (0) opposed to adjourn the Special Called Joint Workshop Meeting at 8'41 p.m. on Monday, October 27, 1997 The motion carried MOTION: Upon a motion made by Councilmember Powyszynski and a second by Councilmember Owen, the Council voted five (5) for and none (0) opposed to adjourn the Special Called Joint Workshop Meeting at 8.41 p.m. on Monday, October 27, 1997 The motion carried. These minutes approved on the 6th day of November, 1997 APPROVED: Stephen Terrell, MAYOR ATTEST: nTA Judy/Morris MC, CITY SECRETARY