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HomeMy WebLinkAboutMin - City Council - 1999 - 08/05 - RegularALLEN CITY COUNCIL REGULAR MEETING AUGUST 5, 1999 Present: Stephen Terrell, Mayor Councilmembers: David Kerr, Mayor Pro Tem Lonnie Thomas Doug Gallagher Susan Bartlemay Kenneth Fulk Melissa Owen City Stalf: Call to Order and Announce a Ouoruri is Present (Agenda Item I) With a quorum of the Councilmembers present, dinner and the pre -meeting workshop session of the Allen City Council was called to order by Mayor Terrell at 6:30 p in. on Thursday. August 5, 1999, in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas. Discuss Current Aeenda (Agenda Item D) • Results of Survey on Library Services Dr. lames Glass reviewed the survey process and results. Council complimented Mary Vail on her involvement in this project. This was one of the best surveys Council has seen recently • Allen Community Development Corporation Parkland Purchase Discussion was held regarding the amount of bond money to be used for the purchase of this property • Auditorium Seating for new City Hall Council requested additional information on the choices of seating Peter H. Vargas, City Manager Judy Morrison, City Secretary Peter G. Smith, City Attorney DINNER AND PRE -MEETING WORKSHOP Call to Order and Announce a Ouoruri is Present (Agenda Item I) With a quorum of the Councilmembers present, dinner and the pre -meeting workshop session of the Allen City Council was called to order by Mayor Terrell at 6:30 p in. on Thursday. August 5, 1999, in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas. Discuss Current Aeenda (Agenda Item D) • Results of Survey on Library Services Dr. lames Glass reviewed the survey process and results. Council complimented Mary Vail on her involvement in this project. This was one of the best surveys Council has seen recently • Allen Community Development Corporation Parkland Purchase Discussion was held regarding the amount of bond money to be used for the purchase of this property • Auditorium Seating for new City Hall Council requested additional information on the choices of seating A I ALLEN CITY COUNCIL REGULAR MEETING AUGUST 5, 1999 PAGE 2 (Agenda Item RI) There were no items of interest. Policy Agenda (Agenda Item IV) There were no policy agenda items. The workshop session was adjourned at 7 10 p.m Executive Session (Agenda Item Jq In accordance with The Texas Government Code, Legal, Section 551.071, Property, Section 551072, Personnel, Section 551.074, the Allen City Council convened into Executive Session at 7:16 p.m. on Thursday, August 5, 1999, in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas, in order to continue discussing matters pertaining to. • Personnel - Board/Commission Appointments The Executive Session was adjourned at 7:50 p.m. REGULAR MEETING With a quorum of the Councilmembers present, the regular session of the Allen City Council convened by Mayor Terrell at 7:55 p.m. on Thursday, August 5, 1999, in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas Public Recognition (Agenda Item V) • Citizens' Comments There were no Citizens' Comments. Consent Agenda (Agenda Item VI) MOTION: Upon a motion made by Councilmember Fulk and a second by Councilmember Bartlemay, the Council voted seven (7) for and none (0) opposed to approve and adopt all items on the Consent Agenda as recommended and as follows: A Approve Minutes of the July 15, 1999, Regular Meeting. B Approve Minutes of the July 24, 1999, Special Called Workshop. C. Accept Resignation from Ms. Rhonda Grigg and Declare a Vacancy in Place No. 4 of the Allen Library Board. ALLEN CITY COUNCIL REGULAR MEETING AUGUST 5, 1999 PAGE 3 The motion carried Statutory Aaenda (Agenda Item VIn MOTION: Upon a motion made by Mayor Pro Tem Kerr, the Council removed the following items from the Statutory Agenda: E. Authorize Execution of a Joint Use Agreement with Allen Independent School District (AISD) for the Development of the Allen Natatorium. G. Authorize Execution of a Contract with J. L. Hammett for the Provision of Auditorium Seating for the Council Chambers in the new City Hall. MOTION: Upon a motion made by Councdmember Banlemay and a second by Councilmember Gallagher, the Council voted seven (7) for and none (0) opposed to approve and adopt all remaining items on the Statutory Agenda as recommended and as follows A. Adopt an Ordinance Amending Chapter 9, Article V, Division 2, Section 9-137 of the Code of Ordinances Establishing a School Zone on Rivercrest Boulevard for Allen High School, 300 Rivercrest Boulevard, and Changing the Name of the Previous High School to Lowery Freshman Center, 120 N Jupiter Road. Ordinance No. 1748-8-99: An Ordinance of the City Council of the City of Allen, Collin County, Texas, Amending the Code of Ordinances, by Amending Chapter 9, "Motor Vehicles And Traffic," Article V, "Operation of Vehicles," Division 2, "Speed Regulations," Section 9-137(10), Designating Certain Portions of Rivercrest Boulevard, State Highway 5 and Station Park Drive as School Zones for Allen High School with a Maximum Prima Facie Speed Limit of Twenty (20) Miles Per Hour for Motor Vehicles; Providing a Repealing Clause; Providing a Savings Clause; Providing a Severability Clause; Providing for a Penalty of Fine Not to Exceed the Sum of Two Hundred Dollars ($200) for Each Offense; and Providing for an Effective Date. B. Authorize Execution of Two Interlocal Agreements with Collin County Regarding Alma Road and Stacy Road Improvements and Adopt Resolutions Associated with the Agreement (1) Adopt a Resolution Approving the Terms and Conditions of an Interlocal Agreement Concerning the Constmction of Alma Road Improvements Resolution No. 17494-99(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Approving the Terms and Conditions of an Interlocal Agreement by and Between the Collin County and the City of Allen, Texas, Concerning the Construction of Alma Road Improvements; Authorizing Its Execution by the City Manager; and Providing an Effective Date. ALLEN CITY COUNCIL REGULAR MEETING AUGUST 5, 1999 PAGE 4 (2) Adopt a Resolution Approving the Terms and Conditions of an Interlocal Agreement Concerning the Construction of Stacy Road Improvements. Resolution No. 1750-8-99(R): A Resolution of the City Council of the City of Allen, Collin County, Texas, Approving the Terris and Conditions of an Interlocal Agreement by and Between the Collin County and the City of Allen, Texas, Concerning the Construction of Stacy Road hnprovements; Authorizing Its Execution by the City Manager; and Providing an Effective Date. C. Authorize Execution of a Contract by the Allen Community Development Corporation with the Villages of Watters Creek, L.P., to Purchase 50± Acres of Parkland Located on Watters Branch, South of the Ridgeview Drive Extension Council authorized the City Manager to execute a contract by the Allen Community Development Corporation with the Villages of Watters Creek, L.P., for the purchase of 50t acres of parkland located on Watters Branch, south of the Ridgeview Drive Extension, for $2,200,000. Council also authorized the placement of this property under the care of the Texas Parks and Recreation Foundation until such time as the City desires to maintain ownership or the City is successful in obtaining a Texas Parks and Wildlife development grant. D Authorize Execution of a Contract with Goodman Family of Builders to Purchase 2.256 Acres of Parkland Located in the Spring Meadow Subdivision. Council authorized the City Manager to execute an agreement with Goodman Family of Builders for the purchase of 2.256 acres of parkland located within the Spring Meadow Subdivision for $95,150 F Authorize Execution of a Contract with Brinkley Sargent Architects for the Design of the Allen Natatorium. Council authorized the City Manager to execute a contract with Brinkley Sargent Architects for the design of the Allen Natatorium for an amount not to exceed $672,863 H. Award Bid and Authorize Execution of a Contract for the Installation of a Traffic Signal at the Intersection of Bethany Drive and Allen Heights Drive and Revise the Budget Accordingly Council authorized the City Manager to execute a contract with Integrated Roadway Services for the installation of a traffic signal at the intersection of Bethany Drive and Allen Heights Drive for $117,857 40 and revised the budget to $133,000. I. Authorize Execution of a Contract with F Mason and Associates to Develop the City of Allen 1 Library Master Plan ALLEN CITY COUNCIL REGULAR MEETING AUGUST 5, 1999 PAGE 5 Council authorized the City Manager to execute a contract with F Mason and Associates for an amount not to exceed $47,150 to develop the City of Allen Library Master Plan which will include the optional joint use assessment and exclude the optional site visits to other libraries J Receive the Allen Public Library Community Attitudes Survey Report. Council accepted the report of the Allen Public Library Community Attitudes Survey, compiled by the Survey Research Center at the University of North Texas, and directed staff and the library consultant to take these results into consideration in the development of the Library Master Plan. K. Receive the Quarterly Investment Report for Period Ending lune 30, 1999 L. Receive the Quarterly Financial Report for Period Ending June 30, 1999 M. Receive CIP (Capital Improvements Program) Status Report The motion carried. E. Authorize Execution of a Joint Use Agreement with Allen Independent School District for the Development of the Allen Natatorium G. Authorize Execution of a Contract with J. L. Hammett for the Provision of Auditorium Seating for the Council Chambers in the new City Hall MOTION: Upon a motion made by Councilmember Owen and a second by Mayor Pro Tem Kerr, the Council voted seven (7) for and none (0) opposed to table consideration of the above mentioned items to a future Council meeting. The motion carried. Conduct a Public Hearing and Consider the Adoption of an (Agenda Item VIII) Ordinance for a Change in Zoning from Agriculture -Open Space to a Planned Development District for Multifamily Uses on 21.84 Acres of Land Located on SH 5, North of Chaparral Road as Requested by Green & Associates for the Chaparral Crossing Apartments Planner Marcie Diamond reviewed the request to place Planned Development zoning for multifamily uses on 21.84 acres of land. The proponent is proposing a density of 15.3 dwelling units per acre for a total of 332 units. The Planning and Zoning Commission recommended approval of the request as amended Jerry Green, proponent, 501 CR 157, McKinney. Texas, requested a perpetual easement to the tree line with the homeowners Mayor Terrell opened the public hearing and asked for anyone speaking either for or against the request to do so at this time. ALLEN CITY COUNCIL REGULAR MEETING AUGUST 5, 1999 PAGE 6 Elizabeth Cline, 23 Crockett Court, Allen, Texas, expressed concerns regarding this being the third apartment complex in her neighborhood and a fourth being planned on the land currently in Plano, traffic congestion, displacement of the natural habitat in the area, fencing between properties and its upkeep, attention to trees and the effect on home sales/values in the area. She suggested a park be built in the area with the possible incorporation of the spring located on the property within the city limits of Plano. Michael Saarty, architect, 4724 Yorkshire Trail, Plano, Texas, spoke in favor of the request He stated that the fence would be a brick and masonry product of high quality and requiring little maintenance. James Cline, 23 Crockett Court, Allen, Texas, did not wish to speak but requested his opposition to the request be noted. Brent Yowell, 27 Brewster Court, Allen, Texas, expressed concerns regarding diversion from the Comprehensive Plan. He expressed concern regarding future property values. He felt giving up ten feet of the tree line was a maintenance issue that the developer is trying to pass off on homeowners. With no one else speaking either for or against the request, Mayor Terrell closed the public hearing. Council discussed the following issues: density, three story apartments next to roadway and single family residences, requirement of 75% masonry for apartments, wooden chimney and handrails will be a maintenance problem, fence needs to be certain footage from actual trees, open space may not be as large and contiguous as desired and it is also being considered in landscape requirements, medium density residential, no spacing between columns is noted, and eastern property needs detail on fencing. Floyd Dasher reviewed discussion with the Planning and Zoning Commission regarding the tree line. Council requested open space to be counted strictly in accordance to the ordinance. MOTION: Upon a motion made by Councilmember Gallagher and a second by Councilmember Fulk, the Council voted seven (7) for and none (0) opposed to postpone action of this item until the end of the meeting The motion carried. Other Business (Agenda Item IX) A Governance Self -Evaluation B. Calendar • Summer Sounds Concert Series - Hillside Amphitheater/7'30 p in. to 9.30 p.m. ***August 9*** • August 13 thou 15 - Budget Workshop • August 17 - Public Hearing on Budget at 7 00 p.m. • August 19 - Party in honor of Fritz Dietrich and Barbara Eubanks • August 24 - Public Hearing on the Tax Rate at 7:00 p.m. • November 17 thin 20 - TML/Dallas ALLEN CITY COUNCIL REGULAR MEETING AUGUST 5, 1999 • December 1 - Board/Commission Appreciation Dinner • December 10 - Employee Awards Dinner C. Items of Interest PAGE 7 • Copy of a Proclamation to be presented to Craig and Pat Logan on August 7 at the "Logan Celebration' • Information Regarding 1999 TML (Texas Municipal League) Annual Conference & Exhibition/Dallas/November 17-20, 1999 Reconvene and Consider Action on Items Discussed During (Agenda Item III) Executive Session The Boards and Commission Interview Committee placed the following names as a slate of nominations for the specific places on the following boards. Allen Arts Alliance Place No. 1 Place No. 3 Place No. 5 Place No. 7 Board of Adiustment Place No. 1 Place No. 3 Place No. 5 Alternate Place No. 1 Alternate Place No 2 Danny McLarty Lori Martens Fairchild Teresa McKeown Evelyn Dawson Ed McRoy Robert Moreno Jeff Cocking James Willis Alex Kirk Cable TV & Telecommunications Advisory Committee Place No. 1 - Douglas Dreggors Place No. 3 - Donald Wing Place No 5 - William Kapka Place No. 7 - Steven Knaack Allen Commumty Development Corporation Place No. 1 - Lee Howard Place No. 3 - Robin Sedlacek Place No. 7 - Lonnie Thomas Excitation Date September 30, 2001 September 30, 2001 September 30, 2001 September 30, 2001 September 30, 2001 September 30, 2001 September 30, 2001 September 30, 2001 September 30, 2000 Excitation Date September 30, 2001 September 30, 2001 September 30, 2001 September 30, 2001 Expiration Date September 30, 2001 September 30, 2001 September 30, 2001 Allen Economic Development Corporation Expiration Date Place No. 3 - E. T Boon September 30, 2002 1, ALLEN CITY COUNCIL REGULAR MEETING AUGUST 5, 1999 PAGE 8 0 Keen Allen Beautiful Expiration Date Place No. 1 - Amy L. Smith September 30, 2001 Place No. 2 - Amy N. Smith September 30, 2000 Place No. 3 - Sheila Dauth September 30, 2001 Place No. 5 - Lonnie Simmons September 30, 2001 Place No. 7 - Audrey Smyth September 30, 2001 Library Board Expiration Date Place No. 1 - Donna Drews Various September 30, 2001 Place No. 3 - Marybeth Bonczek September 30, 2001 Place No. 4 - Cindy Wynn -Sangster September 30, 2000 Place No. 5 - John Ross September 30. 2001 Place No 7 - Cal Calvin September 30, 2001 Parks and Recreation Board Expiration Date Place No. 1 - Ben Ferguson September 30, 2001 Place No. 3 - Vicki Wester September 30, 2001 Place No. 5 - Scott Neice September 30, 2001 Place No. 7 - Cheri Jones September 30, 2001 Planningand ZoningCommissionZoningCommission Expiration Date Place No 1 - Alan Grimes September 30, 2001 Place No. 3 - Jeff McGregor September 30, 2001 Place No. 5 - Kevin Kerr September 30, 2001 Place No. 7 - Randel West September 30, 2001 Som Control Board Expiration Date Place No. 1 - Ray Lewis September 30, 2001 Place No. 3 - Jerry Higgins September 30, 2001 Place No. 4 - Melanie Jones September 30, 2000 Place No 5 - Griff Moore September 30, 2001 MOTION: Upon a motion by Councilmember Fulk and a second by Councdmember Bartlemay, the Council voted seven (7) for and none (0) opposed that nomination cease and that the slate of individuals previously nominated be appointed by acclamation to the designated places on the Allen Arts Alliance, Board of Adjustment, Cable TV & Telecommunications Advisory Committee, Allen Community Development Corporation Board, Allen Economic Development Corporation Board, Keep Allen Beautiful Board, Library Board, Parks and Recreation Board, Planning & Zoning Commission and Sign Control Board, respectively The motion carried. 0 ALLEN CITY COUNCIL REGULAR MEETING a AUGUST 5, 1999 PAGE 9 Conduct a Public Hearing and Consider the Adoption of an (Agenda Item VIII) Ordinance for a Change in Zoning from Agriculture -Open Space to a Planned Development District for Multifamily Uses on 21.84 Acres of Land Located on SH 5, North of Chaparral Road as Requested by Green & Associates for the Chaparral Crossing MOTION: Upon a motion by Councilmember Thomas and a second by Councilmember Bartlemay, the Council voted six (6) for and one (1) opposed with Mayor Pro Tem Kerr casting the negative vote, to approve the request with the following amendments: 1) A maximum of 304 dwelling units; 2) Buildings adjacent to SH 5 and buildings parallel to eastern property line shall not exceed thirty-six feet and two stories in height; 3) Dwelling units shall be a minimum of 680 square feet, 4) A detailed plan of fencing will be reviewed by staff; 5) Screening will be at least ten feet from the east property line and placed in accordance to the tree ordinance; 6) Brick columns in wrought iron fencing along SH 5 will be spaced at 25 feet; 7) Trees within the easement shall be preserved in accordance with the provisions of the Comprehensive Zoning Ordinance and cleaned up before turning over to the homeowners; and 8) All handrails will be metal. The motion carried. Adjourn (Agenda Item XII) MOTION: Upon a motion made by Councilmember Owen and a second by Councilmember Gallagher, the Council voted seven (7) for and none (0) opposed to adjourn the regular session of the Allen City Council at 11:58 p.m. on Thursday, August 5, 1999 The motion carried. These minutes approved on the 19th day of August, 1999 APPROVED: Stephen Terrell, MAYOR ATTEST: Jukly Mor on, CMC, CITY SECRETARY