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HomeMy WebLinkAboutMin - City Council - 1999 - 11/02 - Special CalledALLEN CITY COUNCIL/ ALLEN LIBRARY BOARD/ ALLEN ARTS ALLIANCE SPECIAL CALLED WORKSHOP NOVEMBER 2, 1999 Present: Stephen Terrell, Mayor Councihnemben: David Kerr, Mayor Pro Tem Lonnie Thomas Doug Gallagher Susan Bartlemay Kenneth Folk Melissa Owen Allen Library Board: Donna Drews Vanous, Chair Frank Snidow (absent) Mary Beth Bonzcek Cindy Wynn -Sangster John C. Ross, Jr., Vice -Chair Deloris Teel City Staff: Allen Arts Alliance: Peter Vargas, City Manager Danny McLarty Judy Morrison, City Secretary Shannon Kelly Michael Stanger, Assistant City Manager Lori Martens Fairchild, Vice -Chair Barbara Buehler, Library Director D Gregg Layton, Secretary Don Horton, Parks and Recreation Director Teresa McKeown Bill Petty, Community Development Director Warren Johnson Marcie Diamond, Senior Planner Evelyn Dawson Tom Keener, Development Coordinator Mary Vail, City Consultant Call to Order and Announce a Ouorum is Present (Agenda Item D With a quomm of the Councilmembers and Board and Alliance members present, the Special Called Workshop of the Allen City Council, Allen Library Board and Allen Arts Alliance was called to order at 6:15 p.m on Tuesday, November 2, 1999, in the Council Chambers of the Allen Public Library, Two Allen Civic Plaza, Allen, Texas. Discussion Regarding Development of the Library Master Plan (Agenda Item I1) City Manager Peter Vargas reviewed the background of the Capital Improvements Program and the development of the Library Master Plan A recent survey of citizens showed a desire for a joint library and arts facility Presentations (Agenda Item III) Florence Mason, Consultant, F Mason and Associates, and Bill Hidell, Architect, Hidell Associates Architects, reviewed the possible expansion series including the adaptive reuse of the current building, proposed sites for the facility and cost series. Library demographics are expected to remain constant with the access rate remaining very high Parking and a drive -up book return are of major concern for expansion of the current building. Seven acres of land are needed for a building to serve 120,000 people with three to four PAGE 2 items (circulation and reference books and audiovisual materials) per person Other issues included parking, setbacks, landscaping and green space Discussion included library space allocations showing differences between the expansion of the present library, adding branch libraries and constructing a new main library Additional discussion included the features and services available The Allen Arts Alliance Board requested information regarding a larger space for the arts and serving the public on multiple evenings. Council requested additional information from the consultants on the following issues: • Focus group and survey data • Features proposed for the library • Future trends and directions for libraries • Effect of school libraries on overall plan • Adaptive reuse of the current library ///+++ • Look of arts center • Cost of land in each option • Effect on current bond sale and tax increases • Viable site alternatives • Programming for arts to gauge space needed • "Stand alone" versus "branch" libraries • Range of impact on taxing unit by additional $5,000,000, $10,000,000 or $20,000,000 Council also requested additional information from the Library Board on the two to three items needed per capita. Council discussion included the enhancement of the Central Business District if an expanded "state-of- the-art" library were located there. Council listed its preferences on items relating to the library plan • Use of a central library • Various site locations be considered • Phased plan, if possible • Joint facility with the library and arts Items of Interest There were no items of interest. (Agenda Item IV) Adjourn (Agenda Item V) El The Special Called Workshop of the Allen City Council, Allen Library Board and Allen Arts Alliance was adjourned at 8:35 p.m. on Tuesday, November 2, 1999 ALLEN CITY COUNCIL/ ALLEN LIBRARY BOARD/ ALLEN ARTS ALLIANCE SPECIAL CALLED WORKSHOP NOVEMBER 2, 1999 PAGE 2 items (circulation and reference books and audiovisual materials) per person Other issues included parking, setbacks, landscaping and green space Discussion included library space allocations showing differences between the expansion of the present library, adding branch libraries and constructing a new main library Additional discussion included the features and services available The Allen Arts Alliance Board requested information regarding a larger space for the arts and serving the public on multiple evenings. Council requested additional information from the consultants on the following issues: • Focus group and survey data • Features proposed for the library • Future trends and directions for libraries • Effect of school libraries on overall plan • Adaptive reuse of the current library ///+++ • Look of arts center • Cost of land in each option • Effect on current bond sale and tax increases • Viable site alternatives • Programming for arts to gauge space needed • "Stand alone" versus "branch" libraries • Range of impact on taxing unit by additional $5,000,000, $10,000,000 or $20,000,000 Council also requested additional information from the Library Board on the two to three items needed per capita. Council discussion included the enhancement of the Central Business District if an expanded "state-of- the-art" library were located there. Council listed its preferences on items relating to the library plan • Use of a central library • Various site locations be considered • Phased plan, if possible • Joint facility with the library and arts Items of Interest There were no items of interest. (Agenda Item IV) Adjourn (Agenda Item V) El The Special Called Workshop of the Allen City Council, Allen Library Board and Allen Arts Alliance was adjourned at 8:35 p.m. on Tuesday, November 2, 1999 ALLEN CITY COUNCIL/ ALLEN LIBRARY BOARD/ ALLEN ARTS ALLIANCE SPECIAL CALLED WORKSHOP NOVEMBER 2, 1999 PAGE 3 These minutes approved on the 2nd day of December, 1999 ATTEST: n no Morrisfdn, CMC/AAE, CITY SECRETARY 0 I APPROVED: Ag Stephen erreB, MAYOR