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Home My WebLink AboutMin - City Council - 2001 - 09/20 - RegularALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 20, 2001 Present: Stephen Terrell, Mayor Councilmembers: Melissa Owen, Mayor Pro Tem Debbie Stout Richard Buchanan (absent) Bill Petty Susan Bartlemay Kenneth Falk City Staff: Peter H. Vargas, City Manager Judy Morrison, City Secretary (absent) Shelley George, Assistant City Secretary Peter G. Smith, Attorney Call to Order and Announce a Quorum is Present With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to order by Mayor Terrell at 7:06 p.m. on Thursday, September 20, 2001, in the Council Chambers of the Allen City Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in the preceding workshop included: • Briefing Regarding the Voting Majority for the Planning and Zoning Commission • Briefing Regarding the Scope of Work Proposed for the Intersection of Angel Parkway and Exchange Parkway Pledue of of Allegiance Citizens' Comments. • Presentation of a Proclamation designating September 22, 2001, as a Day of Unity and Remembrance. • Faye Hohmann, 1811 Caddo Lake Drive, Allen, Texas, addressed the Council regarding dangerous driving conditions on East Bethany Drive and requested that changes be made to insure driver safety. • Council instructed staff to check with TXU Electric regarding the street lights at the entrance to Ms. Hohmann's subdivision. ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 20, 2001 PAGE 2 Consent Aeenda MOTION: Upon a motion made by Councilmember Falk and a second by Councilmember Bartlemay, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the consent agenda as follows. 2. Approve Minutes of the September 6, 2001, Regular Meeting. 3. Adopt a Resolution Establishing a Library Meeting Room Policy. RESOLUTION NO. 1989-9-01(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ESTABLISHING A POLICY GOVERNING THE USE OF THE LIBRARY MEETING ROOM BY MEMBERS OF THE PUBLIC AND LOCAL ORGANIZATIONS; ESTABLISHING A DEPOSIT FOR SUCH USE; AND DELINEATING RULES AND RESPONSIBILITIES. 4. Adopt a Resolution Authorizing the City Manager to Execute an Electric Supply Agreement with the Winning Bidder for the Electric Load of Cities Aggregation Power Project, Inc., Upon Confirmation of Economic Benefit to the City. RESOLUTION NO. 1990-9-01(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING THE CITY MANAGER TO SIGN AN i ELECTRIC SUPPLY AGREEMENT WITH THE WINNING BIDDER FOR THE ELECTRIC LOAD i OF CITIES AGGREGATION POWER PROJECT, INC., UPON CONFIRMATION OF ECONOMIC BENEFIT TO THE CITY, AND PROVIDING AN EFFECTIVE DATE. 5. Adopt a Resolution Authorizing Execution of Agreements Associated with the Urban and Community Forestry Program Grant with the Texas Forest Service. RESOLUTION NO. 1991-9-0111): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING THE APPROPRIATE REPRESENTATIVE TO EXECUTE AGREEMENTS ASSOCIATED WITH THE "URBAN AND COMMUNITY FORESTRY PROGRAM" GRANT REQUEST COMMITTING SHARED COST OF THE PROJECT AS DESCRIBED IN THE GRANT APPLICATION; AND PROVIDING AN EFFECTIVE DATE. 6. Adopt a Resolution Authorizing the City Manager to Enter into an Agreement with the State of Texas to Accept the Tobacco Compliance Grant Award of $3,000. RESOLUTION NO. 1992-9-01(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING AN AGREEMENT WITH THE STATE OF TEXAS TO ACCEPT THE TOBACCO COMPLIANCE GRANT AWARD; AND PROVIDING AN EFFECTIVE DATE. 7. Award Bid and Authorize Execution of a Professional Services Contract for a Four -Year Lease Contract for Fitness Equipment for the Don Rodenbaugh Natatorium and the Joe Farmer LRecreation Center. Council authorized the City Manager to execute a four-year lease contract with Bodyworks Fitness Equipment, Inc , the lowest and best bidder, for an amount not to exceed $12,825 for the annual lease of fitness equipment for the Joe Farmer Recreation Center and for an amount not to exceed $37,800 for the annual lease of fitness equipment for the Don Rodenbaugh Natatorium. ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 20, 2001 PAGE 3 8. Award Bid, Establish a Project Budget of $5,510,000, and Authorize Execution of a Construction Contract with Preload, Inc., the Lowest and Best Bidder, for an Amount not to Exceed $2,070,212 for the Stacy Road Six Million Callon Storage Reservoir. Council authorized the City Manager to execute a contract with Preload, Inc., the lowest and best bidder, to construct the Stacy Road Six Million Gallon Ground Storage Reservoir, for an amount not to exceed $2,070,212 and establish a total project budget of $5,510,000, which includes the following: Engineering $439,800.00 Construction (Ground Storage Reservoir) $2,070,212.00 Construction (Pump Station Expansion) $2,869,988.00 Testing Services $30,000.00 Contingency $100,000.00 Total $5,510,000.00 9. Rejection of Bids and Authorization to Rebid for the Don Rodenbaugh Natatorium Landscape and Irrigation. 10. Receive the CIP (Capital Improvement Program) Status Report. The motion carred. Reeular Aeenda it. Adopt a Resolution Regarding a Fee Structure for the Don Rodenbaugh Natatorium, Joe Farmer Recreation Center, and the Senior Center. RESOLUTION NO. 1993-9-O1(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS. ESTABLISHING FEES FOR THE USE OF JOE FARMER RECREATION CENTER, DON RODENBAUGH NATATORIUM, THE ALLEN SENIOR CENTER AND OTHER PARK AND RECREATION FACILITY FEES, PROVIDING A REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE. MOTION: Upon a motion made by Councilmember Falk and a second by Councilmember Petty, the Council voted six (6) for and none (0) opposed to approve and adopt Resolution No. 1993-9-OI(R) as previously captioned with the following changes: (1) the after hour rental fees for the Lakeside Clubhouse to match the Amenity Building fees; (2) Ford Park be added above Fees on page 3; (3) language be added allowing for Park Board's designation to flex rates within the range set by Council; and (4) the Chamber of Commerce and Allen ISD be allowed to use non -program space at no charge. The motion carried. 12. Consider Appointments to Fill Expiring Terms and Vacancies on Various City Boards and Commissions. Refer to action taken under Agenda Item 15. ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 20, 2001 PAGE 4 Other Business 13. Calendar. • October 26-27—City of Allen Haunted House and Booville/5-11 p.m/Joe Farmer Recreation Center 14. Items of Interest. The regular session recessed at 7 40 p.m. Executive Session In accordance with The Texas Local Government Code, Legal, Section 551.071; Property, Section 551.072; Personnel, Section 551074; Staff Presentations, Section 551.075; the Allen City Council convened into Executive Session at 7:50 p.m. on Thursday, September 20, 2001, in the Council Conference Room, Allen Civic Plaza, 305 Century Parkway, Allen, Texas, in order to continue discussing matters pertaining to: • Personnel–Pursuant to Section 551.074 of the Texas Government Code to Discuss Performance Review Procedures for City Council Appointees • Personnel–Pursuant to Section 111 074 of the Texas Government Code to Consider Appointments to Quasi -Judicial City Boards and Commissions z The Executive Session adjourned at 8:03 p.m. on Thursday, September 20, 2001. 15. Reconvene and Consider Action on Items Discussed during Executive Session. The Allen City Council reconvened into regular session at 8.45 p.m. on Thursday, September 20, 2001, in the Council Chambers of the Allen City Hall. The following action was taken on items discussed during Executive Session: MOTION: Upon a motion made by Councdmember Petty and a second by Councilmember Bartlemay, the Council voted six (6) for and none (0) opposed to approve the Interview Committee's recommendations as follows for appointments to 611 expiring terms and vacancies on all City boards and commissions. Allen Arts Alliance Expiration Date Place No. 1 - Debra Sielert September 30, 2003 Place No. 3 - Jennifer H. Kiser September 30, 2003 Place No. 5 - Dee Hennigan September 30, 2003 Place No 7 - Evelyn Dawson September 30, 2003 Board of Adlustment/Buildine and Standards Commission Expiration Date Place No. l - Ed McRoy September 30, 2003 Place No 3 - Robert Moreno September 30, 2003 r Place No. 5 Jeff Cocking September 30, 2003 Alternate Place No. l Steven Knaack September 30, 2003 I I I ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 20, 2001 Cable TV & Telecommunications Advisory Committee Expiration Date Place No. 1 - Douglas Dreggors September 30, 2003 Place No. 3 - Donald Wing September 30, 2003 Place No. 5 - Mark Miller September 30, 2003 Place No. 7 - Milt Haws September 30, 2003 Allen Community Development Corporation Expiration Date Place No. 1 - Lee Howard September 30, 2003 Place No. 3 - Lonnie Thomas September 30, 2003 Place No. 5 - Jeff Gough September 30, 2003 Place No. 7 - Debbie Stout September 30, 2003 Allen Economic Development Comoratmn Expiration Date Place No. 4 - Steve Matthews September 30, 2004 Place No. 5 - Jim Brazeal September 30, 2004 Keep Allen Beautiful Expiration Date Place No. I - Susan Bernard September 30, 2003 Place No 2 - Kurt Kizer September 30, 2002 Place No. 5 - Wendy Gardner September 30, 2003 Place No. 7 - Mary Tittle September 30, 2003 Library Board Expiration Date Place No. 1 - Julia Elma September 30, 2003 Place No. 3 - George F Chrisman September 30, 2003 Place No. 5 - John Ross September 30, 2003 Place No. 7 - Cal Calvin September 30, 2003 Parks and Recreation Board Expiration Date Place No l - Ben Ferguson September 30, 2003 Place No. 3 - Vicki Wester September 30, 2003 Place No. 5 - Scott Neice September 30, 2003 Place No. 7 - Cheri Jones September 30, 2003 Planning and Zoning Commission Expiration Date Place No. l - Alan Grimes September 30, 2003 Place No. 3 - Jeff McGregor September 30, 2003 Place No 5 - Gary Caplinger September 30, 2003 Place No. 7 - Robin Sedlacek September 30, 2003 Sign Control Board Expiration Date Place No. I - Joni Halpin September 30, 2003 Place No. 3 - Frank Brown September 30, 2003 Place No. 5 - Griff Moore September 30, 2003 The motion carried PAGES ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 20, 2001 PAGE MOTION: Upon a motion made by Mayor Pro Tem Owen and a second by Councdmember Stout, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 8:55 p.m. on Thursday, September 20, 2001. The motion carried. These minutes approved on the 4" day of October, 2001. APPROVED: Stephen T rrell, MAYOR ATTEST: ,Wily M ison, CMC/AAE, CITY SECRETARY