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Home My WebLink AboutMin - City Council - 2001 - 10/04 - RegularALLEN CITY COUNCIL REGULAR MEETING OCTOBER 4, 2001 Present: Stephen Terrell, Mayor Councilmembers: Melissa Owen, Mayor Pro Tem Debbie Stout Richard Buchanan Bill Petty (absent) Susan Bartlemay Kenneth Falk City Staff: Peter H. Vargas, City Manager Judy Morrison, City Secretary Peter G. Smith, Attorney (absent) j Bob Hager, Attorney Call to Order and Announce a Ouorum is Present With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to order by Mayor Terrell at 7:00 p.m. on Thursday, October 4, 2001, in the Council Chambers of the Allen City Hall, Allen Civic Plaza, 305 Century Parkway, Allen, Texas. Items discussed in the preceding workshop included: • Briefing on Presentation by proforma architects, inc., Regarding the Central Library and Civic Auditorium • Briefing Regarding the Revised Conceptual Design and Costs for the Allen Civic Plaza Pledge of Allegiance 1. Citizens' Comments. • John Kelley, 1422 Tartan Drive, Allen, Texas, announced his candidacy for the State Legislature. • Carolyn Birdwell, 605 Ashby Place, Allen, Texas, introduced her daughter, Brittney, who was selected runner-up for the Miss U.S. Teen, and requested sponsorship from the City of Allen. • David W Langston, 1003 Blackwell Drive, Allen, Texas, expressed concern about the charge for recycling. He also expressed concern regarding a traffic light at Fountain Gate and Main Street and requested the Council contact citizens who requested personal contact. ALLEN CITY COUNCIL REGULAR MEETING OCTOBER 4, 2001 PAGE 2 2. Presentation of a Proclamation from the Office of the Mayor. • Presentation of a Proclamation to Assistant Chief/Fire Marshal Craig Gillis, on behalf of the Fire Department, Proclaiming the Week of October 7-13, 2001, as Fire Prevention Week. Administer Oaths -of -Office and Present Certificates -of -Appointment to the Newly Appointed and Reappointed Members of Various City Boards. Allen Arts Alliance Expiration Date Place No. 1 - Debra Sielert September 30, 2003 Place No. 3 - Jennifer Kiser September 30, 2003 Place No. 5 - Dee Henmgan September 30, 2003 Place No. 7 - Evelyn Dawson September 30, 2003 Board of Admstment/Buildine and Standards Commission Expiration Date Place No. l - Ed MCRoy September 30, 2003 Place No. 3 - Robert Moreno September 30, 2003 Place No. 5 - Jeff Cocking September 30, 2003 Alternate Place No. 1 - Steven Knaack September 30, 2003 Cable TV & Telecommunications Advisory Committee Expiration Date Place No. 1 - Douglas Dreggors September 30, 2003 Place No. 3 - Donald Wing September 30, 2003 'i Place No. 5 - Mark Miller September 30, 2003 Place No. 7 - Milt Haws September 30, 2003 Allen Community Development Corporation Expiration Date Place No. I - Lee Howard September 30, 2003 Place No. 5 - Jeff Gough September 30, 2003 Place No 7 - Debbie Stout September 30, 2003 Allen Economic Development Corporation Expiration Date Place No. 4 - Steve Matthews September 30, 2004 Place No. 5 - Jim Brazeal September 30, 2004 Keep Allen Beautiful Expiration Date Place No. l - Susan Bernard September 30, 2003 Place No. 2 - Kurt Kizer September 30, 2002 Place No. 5 - Wendy Gardner September 30, 2003 Place No. 7 - Mary Tittle September 30, 2003 Library Board Expiration Date Place No. 1 - Julia Elina September 30, 2003 Place No. 3 - George Chrisman September 30, 2003 Place No. 5 - John Ross September 30, 2003 Place No. 7 - Cal Calvin September 30, 2003 d Parks and Recreation Board Expiration Date Place No. 1 - Ben Ferguson September 30, 2003 Place No. 3 - Vicki Wester September 30, 2003 Place No. 5 - Scott Neice September 30, 2003 Place No. 7 - Cheri Jones September 30, 2003 L I ALLEN CITY COUNCIL REGULAR MEETING OCTOBER 4, 2001 PAGE 3 Planning and Zoning Commission Expiration Date Place No. 1 - Alan Grimes September 30, 2003 Place No. 3 - Jeff McGregor September 30, 2003 Place No. 5 - Gary Caplinger September 30, 2003 Place No. 7 - Robin Sedlacek September 30, 2003 Sign Control Board Karolyn Nelson Expiration Date Place No. 1 - Joni Halpin September 30, 2003 Place No. 3 - Frank Brown September 30, 2003 Place No. 5 - Griff Moore September 30, 2003 Community Development Corporation (CDC) Place No 3 appointee Lonnie Thomas did not receive his Oath -of -Office awaiting a review and clarification of CDC Bylaws Present Plaques -of -Appreciation to Former Members of Various City Boards. Marybeth A. Bonczek Library 08/99 - 09/01 Joel Cantwell Allen Arts Alliance 09/00 - 09/01 Sheila Dauth Keep Allen Beautiful 08/99 - 02/01 William "Bill" Kapka Cable TV and Telecommunications 09/97 - 09/01 Steven Knaack Cable TV and Telecommunications 08/99 - 09/01 C. Ray Lewis Sign Control 08/99 - 09/01 Kay McKenna Keep Allen Beautiful 09/99 - 09/01 Karolyn Nelson Planning and Zoning 09/00 - 09/01 Joyce Richards Allen Arts Alliance 09/00 - 09/01 Robin Sedlacek Community Development Corporation 06/96 - 09/01 Lonnie Simmons Keep Allen Beautiful 06/97 - 09/01 Amy Smith Keep Allen Beautiful 08/99 - 09/01 Audrey Smyth Keep Allen Beautiful 08/99 - 09/01 James T Willis Board of Adjustment 08/99 - O1/01 Donna Drews Various Library 09/95 - 09/01 MOTION: Upon a motion made by Councilmember Buchanan and a second by Councilmember Stout, the Council voted six (6) for and none (0) opposed to approve and adopt all items on the consent agenda as follows: 5. Approve Minutes of the September 17, 2001, TRIAD Meeting of the Allen City Council, the Allen Independent School District Board of Trustees and the Allen Chamber of Commerce Executive Committee. 6. Approve Minutes of the September 20, 2001, Regular Meeting. 7. Adopt a Resolution Nominating a Representative to the Board of Directors for the Central Appraisal District of Collin County. ALLEN CITY COUNCIL REGULAR MEETING OCTOBER 4, 2001 PAGE RESOLUTION NO. 1994-10-01(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, PLACING IN NOMINATION THE NAME OF GARY RODENBAUGH FOR MEMBERSHIP ON THE BOARD OF DIRECTORS OF THE CENTRAL APPRAISAL DISTRICT OF COLLIN COUNTY, CASTING BALLOTS FOR THE BOARD OF DIRECTORS FOR THE CENTRAL APPRAISAL DISTRICT OF COLLIN COUNTY IN ACCORDANCE WITH SECTION 6.03 (g) OF THE STATE PROPERTY TAX CODE, AND DIRECTING THAT THE CITY SECRETARY NOTIFY INTERESTED PARTIES OF SAID ACTION: AND PROVIDING AN EFFECTIVE DATE. 8. Adopt a Resolution Approving the 1001-1006 Capital Improvement Program. RESOLUTION NO. 1995-10-OI(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE 2002-2006 CAPITAL IMPROVEMENT PROGRAM; AND PROVIDING AN EFFECTIVE DATE. 9. Award Bid, Establish a Total Project Budget of $969,000, and Authorize Execution of a Construction Contract with Irricon Construction for an Amount not to Exceed $92,815 for the Mustang Creek Landscaping and Irrigation Project. The current budget for Mustang Creek is as follows: FY2001 Drainage Operating Fund $448,000 General Obligation Bond Fund $202,000 Community Development Corp. Fund $209,000 FY2002 Drainage Operating Fund $110,000 TOTAL $969,000 Council authorized the City Manager to execute a contract with Irricon Construction, the lowest and best bidder, to install landscaping and irrigation along Mustang Creek for an amount not to exceed $92,815 and establish a total project budget of $969,000. 10. Award Bid and Authorize Execution of a Purchase Order to the Houston -Galveston Area Council of Governments for the Purchase of a Toro 580D 16 -Foot Rotary Mower for an Amount not to Exceed $55,042.59. Council authorized the City Manager to execute a Purchase Order to the Houston -Galveston Area Council of Governments for the purchase of a Toro 580D 16 -foot Rotary Mower for an amount not to exceed $55,042.59. it. Authorize Execution of a Professional Engineering Services Contract with Freese & Nichols, Inc., for an Amount not to Exceed $31,900 and to Establish a Project Budget of $528,000 for the Installation of Miscellaneous Street Lights. Council authorized the City Manager to execute a professional engineering services agreement with Freese and Nichols, Inc., for the design and construction services for an amount not to exceed $31,900, and to establish a project budget of $528,000 for the installation of thoroughfare lighting along 1. Alma Drive from Hedgcoxe Road to Suncreek Drive 2. Exchange Parkway from Alma Drive to Watters Branch Bridge 3. Bray Central Drive from Watters Road to Exchange Parkway 4. Watters Road from Bethany Drive to McDermott Drive and, 5. Stacy Road from CR 196 to SH 121. ALLEN CITY COUNCIL REGULAR MEETING OCTOBER 4, 2001 PAGE 5 The project budget and costs are* Project Cost Proposed Project Funding Engineering $31,900 Stacy Road Project $175,000 Construction $450,000 Watters Road Project $113,135 Ad/Legal/Misc $1,000 Twin Creeks Fac. Agree $200,000 Contingency $45,100 Suncreek Median Escrow $39,865 TOTAL $528,000 TOTAL $528,000 12. Authorize Execution of a Contract with WHECO Controls to Install and Implement the New Supervisory Control and Data Acquisition (SCADA) System for an Amount not to Exceed $311,780 and Establish a Project Budget of $350,000. Council authorized the City Manager to execute a contract with WHECO Controls to install and implement the new SCADA system for an amount not to exceed $311,780 and establish a project budget of $350,000, which includes the following: Construction $311,78000 Engineering $27,000.00 Contingency $11,220.00 TOTAL $350,000.00 13. Authorize Execution of an Economic Development Incentive Agreement and Release with Kittyhawk Estates Association. Council authorized the City Manager to execute an Economic Development Incentive Agreement and Release with the Kittyhawk Estates Association to provide that the City will convey approximately one acre of land south of the existing runway to Kittyhawk Estates Association for use as a runway extension. In the event that the Kittyhawk Airport ceases to be an active airport, the land will revert to the City. The agreement also provides an economic development gran[ of $32,916 for the extension of the runway 14. Receive the CIP (Capital Improvement Program) Status Report. The motion carried. Reeular Aeenda 15. Adopt a Resolution Determining the Necessity of Land Acquisition for Roadway Improvements to Alma Drive between Tatum Drive and Bel Air Drive, and Authorize the City Manager and City Attorney to Initiate Eminent Domain Proceedings, if Necessary, for Acquisition of Such Property. RESOLUTION NO. 1996-10-01(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, DETERMINING THE NECESSITY FOR THE ACQUISITION OF STREET RIGHT-OF-WAY FOR ALMA DRIVE AS DESCRIBED IN EXHIBIT i "A," ATTACHED HERETO, WITHIN THE CITY OF ALLEN, COLLIN COUNTY, TEXAS; AUTHORIZING THE CITY ATTORNEY TO FILE PROCEEDINGS IN EMINENT DOMAIN TO ACQUIRE THE RIGHT-OF-WAY, AND PROVIDING AN EFFECTIVE DATE. ALLEN CITY COUNCIL REGULAR MEETING OCTOBER 4, 2001 PAGE 6 MOTION: Upon a motion made by Councilmember Fulk and a second by Councilmember Bartlemay, the Council voted six (6) for and none (0) opposed to approve and adopt Resolution No. 1996-10-01(R) as previously captioned. The motion carred. Other Business 16. Calendar. • TENTATIVE–October 18—Special Called Joint Workshop of the City Council and Planning & Zoning Commission/5:30 p.m./Council Conference Room • October 26-27—City of Allen Haunted House and Booville/5-11 p.m./Joe Farmer Recreation Center • November 10—Texas Recycles Day • November 23 -January 1—Northern Lights Program • November 27—Boards and Commissions Dinner/El Domdo Country Club • November 28-30—Texas Municipal League Conference (TML)/Houston • November 30—Christmas Tree Lighting/7-9 p.m./City Hall Complex • December 1—Rudolph Run/8-10 a m /Allen Senior Center • December 5-8—National League of Cities/Atlanta, GA 17. Items of Interest. Executive Session The Executive Session was not held. 18. Reconvene and Consider Action on Items Discussed during Executive Session. MOTION: Upon a motion made by Mayor Pro Tem Owen and a second by Councilmember Stout, the Council voted six (6) for and none (0) opposed to adjourn the regular session of the Allen City Council at 7:30 p.m. on Thursday, October 4, 2001. The motion carried. These minutes approved on the 18" day of October, 2001. APPROVED: zc'� Z& Stephen Tokrell, MAYOR ATTEST: aue+y Mo ison, CMC/AAE, CITY SECRETARY