The URL can be used to link to this page

Home My WebLink AboutMin - City Council - 2008 - 03/25 - RegularALLEN CITY COUNCIL REGULAR MEETING MARCH 25, 2008 Present Stephen Terrell, Mayor Councilmembers: Debbie Stout, Mayor Pro Tem Workshoo Session With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to order by Mayor Terrell at 6:16 p.m on Tuesday, March 25, 2008, in the Council Conference Room of the Allen City Hall, 305 Century Parkway, Allen, Texas. Items discussed in the workshop included • Update on the Allen Event Center • Briefing Regarding the Proposed Site Plan for The Village at Allen With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:59 p.m. on Tuesday, March 25, 2008. Call to Order and Announce a Quorum is Present With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to order by Mayor Terrell at 7:05 p.m. on Tuesday, March 25, 2008, in the Council Chambers of the Allen City Hall, 305 Century Parkway, Allen, Texas. Pledee of Alleeiance Public Recoenition 1. Citizens' Comments. Ross Obermeyer Robin L Sedlacek Gary L. Caplinger Jeff McGregor City Staff: Peter H. Vargas, City Manager Shelli Siemer, Assistant City Manager Shelley B. George, City Secretary Pete Smith, City Attorney (absent) Joe Gorfida, Attorney Workshoo Session With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to order by Mayor Terrell at 6:16 p.m on Tuesday, March 25, 2008, in the Council Conference Room of the Allen City Hall, 305 Century Parkway, Allen, Texas. Items discussed in the workshop included • Update on the Allen Event Center • Briefing Regarding the Proposed Site Plan for The Village at Allen With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:59 p.m. on Tuesday, March 25, 2008. Call to Order and Announce a Quorum is Present With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to order by Mayor Terrell at 7:05 p.m. on Tuesday, March 25, 2008, in the Council Chambers of the Allen City Hall, 305 Century Parkway, Allen, Texas. Pledee of Alleeiance Public Recoenition 1. Citizens' Comments. ALLEN CITY COUNCIL REGULAR MEETING MARCH 25, 2008 PAGE 2 2. Present a Plaque of Appreciation to a Former Member of the Parks and Recreation Board. Gary Moore (Parks and Recreation Board 2003-2008) was not able to attend. His plaque will be mailed to him. 3. Presentation of a Proclamation by the Office of the Mayor: • Presentation of a Proclamation to Representatives of the City of Allen Purchasing Division Proclaiming March 2008, as "Purchasing Month." Consent Aeenda MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Sedlacek, Council voted six (6) for and none (0) opposed to adopt the consent agenda as follows: 4. Approve Minutes of the March 4, 2008, Special Called Meeting with the Planning and Zoning Commission. 5. Approve Minutes of the March 11, 2008, Regular Meeting. 6. Adopt an Ordinance Abandoning Right -of -Way for Cottonwood Circle, Located on the East Side of Jupiter Road, South of Park Place Drive. ORDINANCE NO. 2719-3-08: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ABANDONING STREET RIGHT-OF-WAY KNOWN AS COTTONWOOD CIRCLE AS DESCRIBED IN EXHIBIT "A" AND DEPICTED IN EXH03IT'B," ATTACHED HERETO; RESERVING ALL EXISTING EASEMENT RIGHTS OF OTHERS, IF ANY, WHETHER APPARENT OR NON -APPARENT, AERIAL, SURFACE, UNDERGROUND OR OTHERWISE; PROVIDING FOR THE FURNISHING OF A CERTIFIED COPY OF THIS ORDINANCE FOR RECORDING IN THE REAL PROPERTY RECORDS OF COLLIN COUNTY, TEXAS, AS A QUITCLAIM DEED; PROVIDING FOR THE INDEMNIFICATION OF THE CITY OF ALLEN, TEXAS, AGAINST DAMAGES ARISTNG OUT OF THE ABANDONMENT: AUTHORIZING THE CITY MANAGER TO EXECUTE ANY DOCUMENTS NECESSARY TO COMPLETE ABANDONMENT, AND PROVIDING FOR AN EFFECTIVE DATE Adopt a Resolution Renewing and Adopting Amended Policy Statement for Tax Abatement Guidelines for the City of Allen. RESOLUTION NO. 2720-3-08(R): A RESOLUTION OF THE CITY COUNCIL OF THIS CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING AMENDED POLICY STATEMENT FOR TAX ABATEMENT GUIDELINES: AND PROVIDING AN EFFECTIVE DATE S. Authorize the City Manager to Execute a Contract with DataProse, Inc. for Utility Billing Printing and Mailing Services and Electronic Bill Presentment and Payment through an Interlocal Cooperation Purchasing Agreement with the City of Plano, for an Estimated Annual Expenditure of $149,448 for Printing and Mailing Services and $32,480 for Electronic Bill Presentment and Payment. ALLEN CITY COUNCIL REGULAR MEETING MARCH 25, 2008 PAGE 9. Authorize the City Manager to Execute a Three-year Contract with Global Operations Texas LP d/b/a Denitech Corporation in the Amount of $82,982.65 Annually for City-wide Copier Lease and Maintenance Services. 10. Authorize the City Manager to Purchase a Mobile Command Vehicle on an International Chassis through the Texas Local Government Statewide Purchasing Cooperative Authorized Vendors, Southwest International Trucks Inc. and MBF Industries, Inc., for an Amount not to exceed $388,357. IL Authorize the City Manager to Execute a Professional Services Agreement with Clark Condon Associates for the Design of Celebration Park Phase 2 for an Amount not to exceed $263,900. 12. Authorize the City Manager to Execute a Professional Services Contract with Birkhoff, Hendricks & Conway, L.L.P. for the Design of the Hillside Water Tower for an Amount not to exceed $233,200 and Establish a Project Budget of $250,000. 13. Authorize the City Manager to Execute the Sanitary Sewer Overflow Initiative Agreement with the Texas Commission on Environmental Quality. 14. Award Bid and Authorize the City Manager to Execute a Contract with Jim Bowman Construction L.P. for the Construction of Drainage Improvements in the Windridge Addition in the amount of $392,849.20, and Amend the Project Budget to $500,000. 15. Accept Resignation of Gary Moore and Declare a Vacancy in Place No. 7 on the Parks and Recreation Board. 16. Receive the Summary of Property Tax Collections as of February 2008. 17. Receive the CIP (Capital Improvement Program) Status Report. The motion carred. Reeular Aeenda Mayor Terrell moved to agenda item 20. 20. Motion to Approve the Proposed Site Plan for The Village at Allen Doug Galletti, Reid Farms HOA President, spoke in support of the proposed site plan. MOTION. Upon a motion made by Councilmember Obermeyer and a second by Mayor Pro Tem Stout, the Council voted six (6) for and none (0) opposed to approve the site plan for The Village at Allen. The motion carried. 18. Motion to Accept the 2006-2007 Comprehensive Annual Financial Report as Presented by Weaver and Tidwell L.L.P. ALLEN CITY COUNCIL REGULAR MEETING MARCH 25, 2008 PAGE 4 MOTION: Upon a motion made by Councilmember Caplinger and a second by Councilmember Sedlacek, the Council voted six (6) for and none (0) opposed to accept the 2006-2007 Comprehensive Annual Financial Report as presented. The motion carried. 19. CONTINUED ITEM: Conduct a Public Hearing and Adopt an Ordinance Authorizing Amendments to the Allen Land Development Code, Article VII, Section 7.05 Landscaping Requirements; Section 7.08 Performance Standards; and Appendix C, Trees and Plants. Mayor Terrell stated that the public hearing was still open and asked anyone wishing to speak for or against this item to do so at this time. With no one speaking, Mayor Terrell closed the public hearing. ORDINANCE NO. 2721-3-08: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE ZONING REGULATIONS, AS PREVIOUSLY AMENDED, BY AMENDING ARTICLE VB, SECTION 7.05 LANDSCAPING REQUIREMENTS, SECTION 7.08 PERFORMANCE STANDARDS, AND APPENDIX C, TREES AND PLANTS, PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A SAVINGS CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000) FOR EACH OFFENSE; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember Sedlacek, the Council voted five (5) for and one (1) opposed with Councilmember McGregor casting the opposing vote, to amend the Allen Land Development Code, Article VII, Section 7.05 Landscaping Requirements; Section 7.08 Performance Standards; and Appendix C, Trees and Plants The motion carried. Other Business 21. Calendar. March 31— Joint Meeting of the ACC Owner Cities and ACC Board of Directors April 7 — TRIAD Meeting 22. Items of Interest. Executive Session The Executive Session was not held. 23. Personnel — Pursuant to Section 551.074 of the Texas Government Code ➢ Discuss Appointments to the Following • Arts of Collin County Commission 24. Reconvene and Consider Action on Items Discussed during Executive Session. ALLEN CITY COUNCIL REGULAR MEETING MARCH 25, 2008 PAGES MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Oberrneyey the Council voted six (6) for and none (0) opposed to adjourn the Regular Meeting of the Allen City Council at 8:14 p.m. on Tuesday, March 25, 2008. The motion carried. These minutes approved on the 8' day of April, 2008. APPROVED: 'F�d2 zs� Stephen Terrell, MAYOR ATTEST: Shelley B. Georg4TAMC, CTTY, CRETARY