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Home My WebLink AboutMin - City Council - 2012 - 02/28 - Regulari Present: Stephen Terrell, Mayor Councilmembers: Debbie Stout, Mayor Pro Tem Ross Obermeyer Joey Herald Robin L. Sedlacek Gary L. Caplinger Baine Brooks City Staff Peter H. Vargas, City Manager Shelli Siemer, Assistant City Manager Wes Pierson, Assistant City Manager i Shelley B. George, City Secretary Pete Smith, Attorney Workshop Session 0 ALLEN CITY COUNCIL REGULAR MEETING FEBRUARY 28, 2012 With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to order by Mayor Terrell at 6:25 p.m. on Tuesday, February 28, 2012, in the Council Conference Room of the Allen City Hall, 305 Century Parkway, Allen, Texas. • Introduction of Stacy Gonzales, Keep Allen Beautiful Board Chairperson • Update Regarding The Arts Center of North Texas • Committee Updates from City Council Liaisons With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6.54 p.m on Tuesday, February 28, 2012. Call to Order and Announce a Ouorum is Present With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to order by Mayor Terrell at 7:07 p.m. on Tuesday, February 28, 2012, in the Council Chambers of the Allen City Hall, 305 Century Parkway, Allen, Texas. Pledee of Alleeiance ALLEN CITY COUNCIL REGULAR MEETING FEBRUARY 28, 2012 1 1. Citizens' Comments. PAGE Mike Fretberger, 1007 Morningside Lane, Allen, Texas, spoke regarding the City's safe cycling street marking program. 2. Recognition of the Purchasing Division for Receipt of the 2011 Achievement of Excellence in Procurement Award. 3. Recognition of the Accounting Division for the receipt of the GFOA Certificate of Achievement in Excellence in Financial Reporting Award for the fiscal year ending September 30, 2010. 4. Presentation of a Check by Collin County Commissioner Joe Jaynes to Mayor Terrell and Mr. Jeff Timbs, Director of the Allen Public Library, in the Amount of $47,697.02 for the Collin County Libraries Assistance Grant. 5. Presentation of Awards to Local Arbor Day Poster Contest Winners. Local fifth grade winners are: Jacie Ford, first place, student at Story Elementary; Jackson Jarboe, second place, student at Story Elementary; and Amanda Jones, third place, student at Evans Elementary Local fourth grade winners are Abby Johnson, first place, student at Norton Elementary; Caitlyn 1 Kung, second place, student at Norton Elementary; and Taylor Nyugen, third place, student at Evans Elementary 6. Presentation of the Keep Allen Beautiful Board's Annual Report by Chairperson Stacy Gonzales. Consent Agenda MOTION: Upon a motion made by Councilmember Obenneyer and a second by Councilmember Caplinger, the Council voted seven (7) for and none (0) opposed to adopt the items on the Consent Agenda as follows: 7. Approve Minutes of the February 14, 2012, Regular Meeting. 8. Declare a Vacancy in Place No. 5 of Allen Economic Development Corporation. 9. Adopt a Resolution Ordering the May 12, 2012, General Election and Authorizing the City Manager to Enter into a Contract with the Elections Administrator of Collin County to Provide Joint Election Services with the Allen Independent School District. RESOLUTION NO. 3068-2-12(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ORDERING A GENERAL ELECTION TO BE HELD ON MAY 12, 2012, FOR THE PURPOSE OF ELECTING THE CITY COUNCILMEMBER FOR 1 PLACE NO, 1, 3 AND 1; DESIGNATING LOCATION OF POLLING PLACE; ORDERING NOTICE OF ELECTION TO BE GIVEN AS PRESCRIBED BY LAW IN CONNECTION WITH SUCH ELECTION; AUTHORIZING EXECUTION OF JOINT ELECTION AGREEMENT; AND PROVIDING FOR AN EFFECTIVE DATE. ALLEN CITY COUNCIL REGULAR MEETING FEBRUARY 28, 2012 PAGE 3 10. Adopt a Resolution Amending Resolution No. 3038-10-11(R) Correcting the Name of PFSweb, Inc. to Priority Fulfillment Services, Inc. for Enterprise Zone Project Designation and Establishing an End Date for the Project. RESOLUTION NO. 3069-2-12tR1: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, AMENDING RESOLUTION NO. 3038-10-11(R) BY CHANGING THE NAME OF THE ENTERPRISE ZONE DESIGNATION PROJECT OF PFSWEB, INC. TO PRIORITY FULFILLMENT SERVICES, INC.; PROVIDING A REPEALING CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. 11. Award Bid and Authorize the City Manager to Execute a Contract with Centurion Industries, Inc. in the Amount of $165,944.40 for the Allen City Hall Canopy and Soffit Modifications Project and Establish a Project Budget in the Amount of $233,595. 12. Award Bid and Authorize the City Manager to Execute Annual Contracts with Greensmith's, Inc. for Athletic Field Fertilizer Materials for an Amount not to Exceed $60,000 and Excel Garden Products for Athletic Field Mound Clay and Quick Dry Materials for an Amount not to Exceed $5,000, with Two One -Year Options to Renew Under the Same Terms and Conditions. 13. Receive the Summary of Property Tax Collections as of January 2012. 14. Receive the Capital Improvement Program (CIP) Status Reports. The motion carred. Reeular Aeenda 15. Withdrawn by Applicant - Conduct a Public Hearing and Adopt an Ordinance to Change the Zoning of 19.2373 Acres, Generally Located North of Exchange Parkway and West of Twin Creeks Drive, from Agriculture -Open Space AO and Community Facility CF to a Planned Development for Single Family Residential R-5 Use and Adopt a Concept Plan, Development Regulations, and Building Elevations. [Cumberland Crossing Phase V) 16. Withdrawn by Applicant - Conduct a Public Hearing and Adopt an Ordinance Amending the Concept Plan and Development Regulations to Allow Truck Rental as an Accessory Use Within Planned Development No.55- Commerciat/Offrce CO, Located on Lot 1, Block A, Allen Central Retail Addition. 17. Calendar • February 29 -March 4- Lone Star Conference Men's and Women's Basketball Tournament, Allen Event Center • March 2- Lone Star Conference Fan Fest 3:30-6:00 p.m. 18. Items of Interest • Council recognized Boy Scout Troop 306, Brownie Troop 1209 and Daisy Troops 2973 and 2980 in attendance at the meeting. ALLEN CITY COUNCIL REGULAR MEETING FEBRUARY 28, 2012 PAGE 4 • Council wished Andy Herald a happy birthday. The regular meeting recessed at 7'42 p.m. Executive Session In accordance with the Texas Government Code, the Allen City Council convened into Executive Session at 7:55 p.m. on Tuesday, February 28, 2012, in the Council Conference Room, 305 Century Parkway, Allen, Texas, in order to discuss matters pertaining to: 19. Personnel Pursuant to Section 551.074 of the Texas Government Code - Discuss Appointments to the Economic Development Corporation, Board of Adjustment, Building and Standards Commission, and Planning and Zoning Commission The Executive Session adjourned at 8:17 p.m. on Tuesday, February 28, 2012. 20. Reconvene and Consider Action on Items Discussed during Executive Session. The Allen City Council reconvened into the Regular Meeting at 8.18 p.m. on Tuesday, February 28, 2012. The following action was taken on items discussed during Executive Session. MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember Obermeyer, the Council voted seven (7) for and none (0) opposed to appoint Kimberly Clarkson to Place No. 5 on the Board of Adjustment/Building & Standards Commission/Sign Control Board and to appoint Ken Barry as Alternate Place No. 2 on the Board of Adjustment/Building & Standards Commission/Sign Control Board. The motion carried MOTION: Upon a motion made by Mayor Pro Tem Stout and a second by Councilmember Herald, the Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the Allen City Council at 8:19 p.m. on Tuesday, February 28, 2012. The motion carried. These minutes approved on the 13" day of March, 2012. APPROVED: Stephen Terrell, MAYOR ATTEST: Shelley B. Ge , CITY SECRETARY J—