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Home My WebLink AboutMin - City Council - 2013 - 08/13 - RegularALLEN CITY COUNCIL REGULAR MEETING AUGUST 13,2013 Present Stephen Terrell, Mayor (absent) Councilmembers: Gary 1... Caplinger, Mavor Pro Tem Kurt Kizer Ross Obenneyer Joey Herald Robin L. Sedlacek (arrived 6:49 p.m.) Baine Brooks Citv Staff: Peter R Vargas, City Manager Shelli Siemer, Assistant City Manager Shelley B. George, City Secretar) (absent) Teresa Warren, Director, Public and Media Relations Office Eric Ellwanger, Assistant to the City Manager Pete Smith, City Attorney Julie Brock, City Secretary's Office Workshop Session With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to order by Mayor Terrell at 6.17 p in on Tuesday, August 13, 2013, in the Council Conference Room of the Allen City }gall, 305 Cannot) Parkway, Allen, Teras. • Allen Economic Development Corporation Presentation • Committee Updates from City Council Liaisons • Questions on Current Agenda With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:54 p.m, on Tuesday, August 13, 2013. Call to Order and Announce a Quorum is Present With a quorum of the Councdmembcrs present, the Regular Meeting of the Allen City Council was called to order by Mayor Pro Tem Caplinger at 7 00 p.m. on Tuesday, August 13, 2013, in the Council Chambers of the Allen City Hall, 305 Century Parkway, Allen, `rexas. Pledge of Allegiance Public Recognition Citizens' Comment ALLEN CITY COUNCIL REGULAR MEETING AUGUST 13, 2013 PAGE 2 Consent Agenda MOTION: Upon a motion made by Councilrnember Herald and a second by Councilmember Obermeyer, the Council voted six (6) for and none (0) opposed to adopt the items on the Consent Agenda as follows. 2. Approve Minutes of the July 23, 2013, Regular Meeting. 3. Accept the Resignation of Kerry Craven and Declare a Vacancy in Place No. 6 on the Keep Allen Beautiful Board. 4. Adopt a Resolution Authorizing the City Manager to Enter into an Interlocal Agreement Between the City of Allen and Collin County for Right of Way Costs for the US 75 and SH 121 Interchange and Amend the Project Budget to $890,000. RESOLUTION NO. 3163-8-13(P): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY. TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF ALLEN, TEXAS, AND COLLIN COUNTY, TEXAS. AUTHORIZING PARTICIPATION IN THE RIGHT OF WAY COSTS FOR THE INTERCHANGE BETWEEN US 75 (CENTRAL EXPRESSWAY) AND SH 121 (SAM RAYBURN TOLLWAY), AUTHORIZING ITS EXECU'T'ION BY THE CITY MANAGER OR DESIGNEE, AND PROVIDING AN EFFECTIVE DATE, 5. Authorize the City Manager to Execute a Facilities Agreement with Creckside Allen, LLC and Creekside at Ridgeview Homeowners Association, Inc. Related to Maintenance of Non - Standard Street Lights. 6. Award Bid and Authorize the City Manager to Execute a Contract with SYR Construction Company, Inc, in the Amount of $3,777,600,60 for Whis-Lynge Hill and Rolling Hill Estates Water and Sanitary Sewer Rehabilitation and Amend the Project Budget to $4,485,000. 7. Authorize the City Manager to Execute a Professional Service Contract with Alliance Geotechnical Group in the Amount of $51,952.50 for Construction Materials Testing for the Whis-Lynge Hill and Rolling Hill Estates Water and Sanitary Sewer Rehabilitation Project. 8. Award Bid and Authorize the City Manager to Execute a Contract with Durable Specialties, Inc, in the Amount of $185,000 for the Traffic Signal Construction at Exchange Parkway & Bossy Bulls and Establish a Project Budget in the Amount of 5230,000. 9. Award Bid and Authorize the City Manager to Execute the Purchase of Police Uniforms and Equipment with Red The Uniform Tailor for an Annual Amount not to Exceed $73,000 for One -Year with Four Optional One -Year Renewals, 10. Award Bid and Authorize the City Manager to Execute the Purchase of Printing Services on an As -Needed Basis with AC Printing in the Estimated Amount of $40,000, Logan Graphics in the Estimated Amount of $50,000, Martield Inc. in the Estimated Amount of $4,000, Print Tyme in the Estimated .Amount of $2,100 and The Print Station in the Estimated Amount of 51,200; for a Total Annual Amount not to Exceed $97,300 for One Year with Two Optional One -Year Renewals. ALLEN CITY COUNCIL REGULAR MEETING AUGUST 13, 2013 PAGE it. Award Bid and Authorize the City Manager to Execute the Purchase of Promotional Products on an As -Needed Basis with Halo Branded Solutions, Authentic Promotions, Uniforms Incorporated, Jpaul Company, Pinnacle Office Products and Crestline Specialties Incorporated; for a Total Annual Amount not to Exceed $55,000 for One -Year with Two Optional One -Year Renewals. 12. Investment Report for the Period Ending June 30, 2013. 13. Financial Report for Period Ending June 30, 2013. The motion carried. Regular Aeenda 14. Conduct a Public Hearing on the Fiscal Year 2013-2014 Budget as Required by Article IV, Section 4.04 of the Allen City Charter. Mayor Pro Tem Caplinger opened the public hearing and asked anyone wishing to speak for or against this item to do so at this time With no one speaking, Mayor Pro Tem Caplinger closed the public hearing Mayor Pro Tem Caplinger announced that the City Council will conduct a second public hearing on August 27, 2013, and the City Council will vote on the budget at the September 10, 2013, City Council meeting at 7:00 p.m. at Allen City Hall, 305 Century Parkway, Allen, Texas. 15. Conduct a Public Hearing Regarding the Fiscal Year 2013-2014 City Tax Rate. Mayor Pro Tem Caplinger opened the public hearing and asked anyone wishing to speak for or against this item to do so at this time. With no one speaking, Mayor Pro Tem Caplinger closed the public hearing. MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember Obeimeyer, the Council voted six (6) for and none (0) opposed to set the City Council meeting date of September 10, 2013, at 7:00 PM at Allen City Hall, 305 Century Parkway, Allen, Texas, to vote on the proposed tae rate of 55.2 cents per $100 of the certified appraised value for the Fiscal Year 2013-2014 budget. The motion carried Other Business 16. Calendar. • August 23-25 — City Council Budget Workshop, Tanglewood Hotel • August 27 — City Council will conduct the Second Public Hearing on the Proposed • Fiscal Year 2013-2014 Budget, 7 p.m., Allen Cit}Hall c August 27 — Cit} Council will conduct the Second Public Hearing on the Proposed Fiscal Year 2013-2014 Tax Rate, 7 p.m , Allen City Hall ALLEN CITY COUNCIL REGULAR MEETING AUGUST 13, 2013 1 17 Items of Interest. 0 0 PAGE • Mayor Pro Tem Caplinger wished a Happy Birthday to Councilmember Obermeyer. • Councilmember Herald wished a Happy 14th Birthday to his daughter, Harlin. • Council recognized Boy Scouts from Troops 226 and 1299 in attendance as a requirement for earning their citizenship in community and communications merit badges. Executive Session The Executive Session was not held. MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the Council voted six (6) for and none (0) opposed to adjourn the Regular Meeting of the Allen City Council at 7:20 p.m, on Tuesday, August 13, 2013 The motion carried. These minutes approved on the 27" day of August, 2013. ATTEST. y� �� Shelley B. George, C, CITY SEC ARY APPROVED: -f Stephen Per.11, MAYOR