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Home My WebLink AboutMin - City Council - 2013 - 12/10 - RegularALLEN CITY COUNCIL REGULAR MEETING DECEMBER 10, 2013 Present. Stephen Terrell, Mayor Councilmembers: Gary L. Caplinger, Mayor Pro Tem Kurt Kizer Ross Obermeyer Joey Herald Robin L. Sedlacek Baine Brooks City Stat£: Peter H. Vargas, City Manager Shelli Siemer, Assistant City Manager Shelley B George, City Secretary Teresa Warren, Director, Public and Media Relations Office Eric Ellwanger, Assistant to the City Manager Pete Smith, City Attorney Workshop Session With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to order by Mayor Terrell at 6:23 p.m. on Tuesday, December 10, 2013, in the Council Conference Room of the Allen City Hall, 305 Century Parkway, Allen, Texas. • Update Regarding the Courses at Waiters Creek • Update on Administrative Systems Software RFP Process • Committee Updates from City Council Liaisons • Questions on Current Agenda With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:58 p.m on Tuesday, December 10, 2013 Call to Order and Announce a Quorum is Present With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to order by Mayor Terrell at 7:05 p on. on Tuesday, December 10, 2013, in the Council Chambers of the Allen City Hall, 305 Century Parkway, Allen, Texas. Pledge of Allegiance Public Recognition ALLEN CITY COUNCIL REGULAR MEETING DECEMBER 10, 2013 1. Citizens' Comment. PAGE 2. Recognition of the Parks and Recreation Department for Receipt of Awards at the National Recreation and Park Association (NAPA) Conference and Texas Recreation and Park Society (TRAPS) Region 3 Conference. RPA's Gold Medal Award Finalist — City of Allen Parks and Recreation Department TRAPS North Region Part Time Employee of the Year - Tom Cato, recreation specialist I at the Allen Senior Recreation Center TRAPS Excellence in Programming - Allen Senior Recreation Center for its Read to Reed program 3. Recognition of Allen City Television (ACTV) for a Series of Awards from the Texas Association of Telecommunications Officers and Advisors (TATOA), National Association of Telecommunications Officers and Advisors (NATOA), and the Lone Star Emmy Chapter. Texas Association of Telecommunications Officers and Advisors ITATOA) 1st Place - Community Event Coverage for Bike Rodeo 1 st Place - Student/Intern Production for HOSA Preventing Hypertension PSA 1st Place — Documentary for Lap Ngo - World Painter 1 st Place - Interview/Talk Show for Dan Kornin — Comedv in Motion 1st Place - Event Promotion for Saurrdav Night Rec 'n Roll 1 st Place - Partnership Production for All the Best, Allen Texas 1st Place - Kurt Ugland Programming Impact Award for The Remembrtun e Rescue Project 2nd Place - Profile of Organization or Department for 2011-2012: The Year at Reciem 2nd Place - Public Service Announcement for Garage Zombie 2nd Place - Use of Humor for Rec X The Edge Skate Park 2nd Place - Overall Excellence in Programming (budget to $250k) 3rd Place - Instruction/Training for PR1DEWire National Association of Telecommunications Officers and Advisors (NATOA) 1 st Place — Overall Programming Excellence (Operating Budget $200,000 to $400,000 1 st Place — Interview/Talk Show for Tire Remembrance Rescue Project I st Place — Documentary for Lap Ngo - World Painter I st Place — Public Safety for The Remembrance Rescue Project I st Place — Use of Humor for Garage Zombie I st Place — Editing Excellence 2nd Place - Profile of City/County Dept. for 2011-2012 The Year in Rerterr 2nd Place — Documentary - Profile for Lap Ngo - World Painter 3rd Place — Promotion of a City/County for All the Best, Allen Texas 3rd Place — Public Education for Shared Lane Markings Consent Agenda MOTION: Upon a motion made by Councilmember Herald and a second by Mayor Pro Tem Caplinger, the Council voted seven (7) for and none (0) opposed to adopt the items on the Consent Agenda as follows. 4. Approve Minutes of the November 26, 2013, Regular Meeting. ALLEN CITY COUNCIL REGULAR MEETING DECEMBER 10, 2013 PAGE 3 5. Adopt a Resolution Authorizing an Interlocal Agreement Between the Cities of Allen and Plano and the Town of Fairview to Allow the Town of Fairview to Become a User on the Allen and Plano Jointly Owned Radio Communications System. RESOLUTION NO. 3194-12-13(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN INTERLOCAL COOPERATION AGREEMENT BY AND BETWEEN THE CITIES OF ALLEN AND PLANO, AND THE TOWN OF FAIRVIEW FOR THE USE OF THE RADIO SYSTEM THAT IS JOINTLY OWNED BY THE CITY OF ALLEN AND THE CITY OF PLANO, AUTHORIZING ITS EXECUTION BY THE CITY MANAGER OR DESIGNEE; AND PROVIDING AN EFFECTIVE DATE. 6. Award Bid and Authorize the City Manager to Execute a One -Year Contract with Two Optional One -Year Renewals for Custodial Services at Various Parks and Recreation Facilities with Member's Building Maintenance, LLC in the Amount of $170,320. 7. Authorize the City Manager to Purchase Dasher Board Replacement Glass and Supports for the Allen Event Center with Athletica Sport Systems in the Amount of $85,931. 8. Authorize the City Manager to Execute a Pedestrian Access Easement to the City of Plano to Serve a Portion of the Chase Oaks (Bluebonnet) Trail near The Courses at Walters Creek. 9. Authorize the City Manager to Purchase Seven (7) Vehicles for the Police Department from Philpot[ Ford, Harley Davidson, and Reliable Chevrolet Through an Interlocal Agreement with the City of Fort Worth, Buyboard and the Texas SmartBuy Cooperative Purchasing Program in the Amount of $153,706.78. 10. Authorize the City Manager to Execute a Contract for the Annual Maintenance and Repair of Fire Department Apparatus with Siddons-Martin Emergency Group on an As Needed Basis for an Amount not to Exceed $65,000. The motion carried. Regular Agenda 11. Conduct a Public Hearing and Adopt an Ordinance for Specific Use Permit No. 137, for Outdoor Display and Storage Uses for the Property Located at 730 West Exchange Parkway. [Wal-Mart] Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to do so at this time. With no one speaking, Mayor Terrell closed the public hearing ORDINANCE NO. 3195-12.13: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE AND ZONING MAP, AS PREVIOUSLY AMENDED, BY GRANTING SPECIFIC USE PERMIT NO. 137 AUTHORIZING THE PROPERTY DESCRIBED AS LOT 1, BLOCK A, WAL-MART SUPERCENTER ADDITION, CITY OF ALLEN, TEXAS (ALSO KNOWN AS 730 W EXCHANGE PARKWAY) PRESENTLY ZONED PLANNED DEVELOPMENT NO. 54 FOR ALLEN CITY COUNCIL REGULAR MEETING DECEMBER 10, 2013 PAGE 4 CORRIDOR COMMERCIAL "CC." TO BE USED FOR OUTDOOR DISPLAY AND STORAGE USES, ADOPTING AN OUTDOOR DISPLAY AND STORAGE LOCATION MAP, PROVIDING FOR A CONFLICTS RESOLUTION CLAUSE; PROVIDING A SEVERABILITY CLAUSE, PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE MOTION: Upon a motion made by Councdmember Obermeyer and a second by Mayor Pro Tem Caplinger, the Council voted seven (7) for and none (0) opposed to adopt Ordinance No. 3195-12-13, as previously captioned, for Specific Use Permit No. 137 for outdoor display and storage uses for the property located Lot 1, Block A of Wal-Mart Supercenter Addition for Wal-Mart. The motion carried. 12. Conduct a Public Hearing and Adopt an Ordinance to Amend Specific Use Permit No. 138, for a Bottling Works and Distribution Use for the Property Located at 9 Prestige Circle. [Nine Band Brewing] Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to do so at this time. With no one speaking, Mayor Terrell closed the public hearing. ORDINANCE NO. 319612-13: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE AND ZONING MAP, AS PREVIOUSLY AMENDED, BY GRANTING SPECIFIC USE PERMIT NO 138 AUTHORIZING THE PROPERTY DESCRIBED AS LOT I R, TRACT D AND E. ALLEN BUSINESS CENTRE, CITY OF ALLEN, TEXAS (ALSO KNOWN AS 9 PRESTIGE CIRCLE), PRESENTLY ZONED PLANNED DEVELOPMENT NO 3 FOR LIGHT INDUSTRIAL "LP'. TO BE DEVELOPED AND USED FOR A BOTTLING WORKS AND DISTRIBUTION USE, ADOPTING A SITE PLAN, LANDSCAPE PLAN, AND BUILDING ELEVATIONS, PROVIDING FOR A CONFLICTS RESOLUTION CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS 1$2,0001 FOR EACH OFFENSE: AND PROVIDING AN EFFECTIVE DATE MOTION: Upon a motion made by Councdmember Herald and a second by Councilmember Brooks, the Council voted seven (7) for and none (0) opposed to adopt Ordinance No 3196-12-13, as previously captioned, for Specific Use Permit No. 138 for a Bottling Works and Distribution use on Lot RL of Allen Business Center and more commonly known as 9 Prestige Circle for Nine Band Brewing. The motion carried. 13. Conduct a Public Hearing and Adopt a Resolution Approving the 2012.2013 Comprehensive Annual Performance Evaluation Report (CAPER) for the Community Development Block Grant (CDBG) Program. Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to do so at this time. With no one speaking, Mayor Terrell closed the public hearing. ALLEN CITY COUNCIL REGULAR MEETING DECEMBER 10, 2013 PAGE RESOLUTION NO. 3197-12-13(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE 2012-2013 COMPREHENSIVE ANNUAL PERFORMANCE EVALUATION REPORT (CAPER); AUTHORIZING ITS SUBMISSION TO THE US. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD); REPEALING ALL RESOLUTIONS EV CONFLICT, PROVIDING A SEVERABILITY CLAUSE, AND PROVIDING AN EFFECTIVE DATE. MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember Obermeyer, the Council voted seven (7) for and none (0) opposed to adopt Resolution No. 3197-12-13(R), as previously captioned, approving the 2012-2013 Comprehensive Annual Performance Evaluation Report for the Community Development Block Grant program. The motion carried. Other Business 14. Calendar. December 24 - Council Meeting Canceled December 24 and 25, January l - City Facility Holiday Closings January 14, 2014 - Next Regular Council Meeting 15. Items of Interest. • Council wished the Allen Eagles success in their playoff game on Saturday. • The Allen Event Center will be hosting Toys for Tots on Thursday, December 12. The Executive Session was not held. Adiourn MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the Allen City Council at 7:56 p.m. on Tuesday, December 10, 2013. The motion carried. These minutes approved on the 14" day of January, 2014. APPROVED: h;o'-�n—Cr Stephen Terrell, MAYOR ATTEST: She ey B. Geo C, CITY SECRETARY