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Home My WebLink AboutMin - City Council - 2014 - 11/25 - RegularGary L. Caplinger, Mayor Pro Tem Kurt Kizer Ross Obermeyer (absent) Joey Herald Robin L. Sedlacek Baine Brooks City Staff: ALLEN CITY COUNCIL IITBRef 111FR751 sl * I I.IN NOVEMBER 25, 2014 Peter H Vargas, City Manager Shelli Siemer, Assistant City Manager (absent) Eric Ellwanger, Assistant City Manager (absent) Shelley B. George, City Secretary Teresa Warren, Director, Public and Media Relations Office (absent) Rebecca Vice, Assistant to the City Manager Pete Smith, City Attorney Workshop Session With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to order by Mayor Terrell at 6:35 p.m. on Tuesday, November 25, 2014, in the Council Conference Room of the Allen Cir) Hall, 305 Century Parkway, Allen, Texas • Taping of the Christmas Message • Update Regarding Charter Election • Committee Updates from City Council Liaisons • Questions on Current Agenda With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6 55 p.m. on Tuesday, November 25, 2014 Call to Order and Announce a Quorum is Present With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to order by Mayor Terrell at 7:02 p to on Tuesday, November 25, 2014, in the Council Chambers of the Allen City Hall, 305 Century Parkway, Allen, Texas. Pledee of Alleeiance Present Stephen Terrell, Mayor Councilmembers: Gary L. Caplinger, Mayor Pro Tem Kurt Kizer Ross Obermeyer (absent) Joey Herald Robin L. Sedlacek Baine Brooks City Staff: ALLEN CITY COUNCIL IITBRef 111FR751 sl * I I.IN NOVEMBER 25, 2014 Peter H Vargas, City Manager Shelli Siemer, Assistant City Manager (absent) Eric Ellwanger, Assistant City Manager (absent) Shelley B. George, City Secretary Teresa Warren, Director, Public and Media Relations Office (absent) Rebecca Vice, Assistant to the City Manager Pete Smith, City Attorney Workshop Session With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to order by Mayor Terrell at 6:35 p.m. on Tuesday, November 25, 2014, in the Council Conference Room of the Allen Cir) Hall, 305 Century Parkway, Allen, Texas • Taping of the Christmas Message • Update Regarding Charter Election • Committee Updates from City Council Liaisons • Questions on Current Agenda With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6 55 p.m. on Tuesday, November 25, 2014 Call to Order and Announce a Quorum is Present With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to order by Mayor Terrell at 7:02 p to on Tuesday, November 25, 2014, in the Council Chambers of the Allen City Hall, 305 Century Parkway, Allen, Texas. Pledee of Alleeiance ALLEN CITY COUNCIL REGULAR MEETING NOVEMBER 25, 2014 PAGE 2 IPublic Recoenition Citizens' Comments. 2. Presentation of Proclamations by the Office of the Mayor • Presentation of a Proclamation to Allen Area Small Business Owners Proclaiming November 29, 2014, as Snrall Business Saturday Consent Agenda MOTION: Upon a motion made by Councilmember Brooks and a second by Councdmember Herald, the Council voted six (6) for and none (0) opposed to adopt all items on the Consent Agenda as follows 3. Approve Minutes of the November 11, 2014, Regular Meeting. 4. Approve Minutes of the November 17, 2014, Joint Workshop with the Community Development Corporation. 5. Adopt a Resolution in Support of the Introduction and Adoption of Legislation in the Regular Session of the 84th Legislature of Texas that Increases Funding for the Texas Recreation and Parks Account and Large County and Municipality Recreation and Parks Account Local Park Grant Programs, and the Texas State Park System. RESOLUTION NO. 3265-11-14(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE ALLEN, COLLIN COUNTY, TEXAS, IN SUPPORT OF THE INTRODUCTION AND ADOPTION OF LEGISLATION IN THE REGULAR SESSION OF THE 84TH LEGISLATURE OF TEXAS THAT INCREASES FUNDING FOR THE TEXAS RECREATION & PARKS ACCOUNT AND LARGE COUNTY AND MUNICIPALITY RECREATION AND PARKS ACCOUNT LOCAL PARK GRANT PROGRAMS, AND THE TEXAS STATE PARK SYSTEM; AND PROVIDING AN EFFECTIVE DATE. 6. Adopt a Resolution Authorizing the City Manager to Apply For, Accept, Reject, Alter or Terminate a Grant Through the Wells Fargo / National Fish & Wildlife's Environmental Solutions for Communities Grant Program for Habitat Restoration Efforts at Molsen Farm. RESOLUTION NO. 3266-11-14(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, HEREINAFTER REFERRED TO AS "APPLICANT," DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR, AND ON BEHALF OF THE "APPLICANT" IN DEALING WITH COLLIN COUNTY HEREINAFTER REFERRED TO AS "GRANTOR," FOR THE PURPOSE OF PARTICIPA"FING IN THE WELLS FARGO / NATIONAL FISH AND WILDLIFE FOUNDATION'S ENVIRONMENTAL SOLUTIONS FOR COMMUNITIES GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "PROGRAM", CERTIFYING THAT THE "APPLICANT" IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE, CERTIFYING THAT THE "APPLICANT" MATCHING SHARE IS READILY AVAILABLE; AND PROVIDING FOR AN EFFECTIVE DATE ALLEN CITY COUNCIL REGULAR MEETING NO V EMBER 25, 2014 PAGE 7 Authorize the City Manager to Execute a Contract with Quorum Architects, Inc., for Consulting Services for Renovation of the City Hall Basement for an Amount Not to Exceed $30,400. 8. Award Bid and Authorize the City Manager to Execute an Annual Contract with Siemens Industry, Inc., for Maintenance of City -owned Street Lights for an Annual Amount Not to Exceed $180,000. 9. Authorize the City Manager to Purchase 10 Vehicles and 2 Equipment Replacements for Various Departments from Dallas Dodge, Silsbee Ford, Meador Jeep, Reliable Chevrolet and Professional Turf Products through Interlocal Agreements with HGAC, Buyboard and Texas SmartBuy Cooperative Purchasing Programs for a Total Amount Not to Exceed $336,431.74. 10. Motion to Set Saturday, January 17, 2015, as the Date for the Strategic Planning Session with Citv Council. 11. Receive the Capital Improvement Program (CIP) Status Reports. 12. Receive the Summary of Property Tax Collections as of October 2014. The motion carried. Regular Agenda 13. Conduct a Public Hearing and Adopt a Resolution Approving the 2013-2014 Comprehensive Annual Performance Evaluation Report (CAPER) for the Community Development Block Grant (CDBG) Program. Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to do so at this time. With no one speaking, Mayor Terrell closed the public hearing. RESOLUTION NO. 3267-11-14(R: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE 2013-2014 COMPREHENSIVE ANNUAL PERFORMANCE EVALUATION REPORT (CAPER); AUTHORIZING ITS SUBMISSION TO THE U.S DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD), REPEALING ALL RESOLUTIONS IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE MOTION: Upon a motion made by Councilmember Sedlacek and a second by Mayor Pro Tem Caplinger, the Council voted six (6) for and none (0) opposed to adopt Resolution No. 3267- 11-14(R), as previously captioned, approving the 2013-2014 Comprehensive Annual Performance Evaluation Report for the Community Development Block Grant program. l he motion carried. ALLEN CITY COUNCIL REGULAR MEETING NOVEMBER 25, 2014 PAGE 4 14. Calendar. • November 27-28 - City Facilities Closed in Observance of Thanksgiving Holiday • December 5 - Christmas Tree Lighting, Allen Civic Plaza, 6 30 p in • December 6 - Rudolph Run, Downtown Allen, 8 a in • December 7 - Annual Rotary Christmas Parade, Downtown Allen, 2 p.m. 15. Items of Interest. • The Allen Nativity Exhibit will be open to the public on December 5 and 6. • Council recognized Collin Community College students in attendance as a requirement for a Texas Government Class assignment. • Council announced the Allen Eagles Football Team would play a playoff game on Friday. • Council congratulated the Lovejoy Leopards on their 6" - 5A State Volleyball Championship. Executive Session The Executive Session was not held Adjournment MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the Council voted six (6) for and none (0) opposed to adjourn the Regular Meeting of the Allen City Council at 7:25 p m, on Tuesday, November 25, 2014. The motion carried. These minutes approved on the 9" day of December 2014. ATTEST: Shelley B. George, RMC, CITY S RETARY L APPROVED: � Stephen Terrell, MAYOR