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HomeMy WebLinkAboutMin - City Council - 2015 - 08/21 - WorkshopCouncihnembers: Gary L. Caplinger, Mayor Pro Tem Kurt Kizer Ross Obermeyer Joey Herald Robin L. Sedlacek Baine Brooks City Staff Present• Peter H. Vargas, City Manager Shelli Siemer, Assistant City Manager Eric Ellwanger, Assistant City Manager Shelley B George, City Secretary Pete Smith, City Attorney (absent) Enc Cannon, Chief Financial Officer City Staff Present Through Saturday, August 22, 2015: I Rebecca Vice, Assistant to the City Manager Joanne Stoehr, Assistant Chief Financial Officer Chris Landmm, Budget Officer Dana Thornhill, Controller Ogden "Bo" Bass, Community Development Director Stephen Massey, Community Services Director Dan Bowman, Economic Development Executive Director Chris Flanigan, Engineering Director Bill Hawley, Fire Chief Monika Kretschmer, Human Resources Director Sid Hudson, Information Technology Director Jeff Timbs, Library Director Brian Harvey, Police Chief Teresa Warren, Public and Media Relations Officer City Staff Attending Department Presentations Only on Friday, August 21, 2015: Jimmy Knipp, Community Services Assistant Director City Staff Attending Department Presentations Only on Saturday, August 22, 2015: David Angeles, Allen Event Center General Manager Lee Battle, Community Development Assistant Director Brian Bristow, Parks and Recreation Assistant Director Came Cessna, Parks and Recreation Assistant Director Robert Flores, Deputy Police Chief Ken Myers, Deputy Police Chief Johnny Thomason, Deputy Police Chief ALLEN CITY COUNCIL FY 2015.2016 BUDGET WORKSHOP TANGLEWOOD ON LAKE TEXOMA POTTSBORO,TEXAS AUGUST 21, 22, AND 23, 2015 Present: Stephen Terrell, Mayor Councihnembers: Gary L. Caplinger, Mayor Pro Tem Kurt Kizer Ross Obermeyer Joey Herald Robin L. Sedlacek Baine Brooks City Staff Present• Peter H. Vargas, City Manager Shelli Siemer, Assistant City Manager Eric Ellwanger, Assistant City Manager Shelley B George, City Secretary Pete Smith, City Attorney (absent) Enc Cannon, Chief Financial Officer City Staff Present Through Saturday, August 22, 2015: I Rebecca Vice, Assistant to the City Manager Joanne Stoehr, Assistant Chief Financial Officer Chris Landmm, Budget Officer Dana Thornhill, Controller Ogden "Bo" Bass, Community Development Director Stephen Massey, Community Services Director Dan Bowman, Economic Development Executive Director Chris Flanigan, Engineering Director Bill Hawley, Fire Chief Monika Kretschmer, Human Resources Director Sid Hudson, Information Technology Director Jeff Timbs, Library Director Brian Harvey, Police Chief Teresa Warren, Public and Media Relations Officer City Staff Attending Department Presentations Only on Friday, August 21, 2015: Jimmy Knipp, Community Services Assistant Director City Staff Attending Department Presentations Only on Saturday, August 22, 2015: David Angeles, Allen Event Center General Manager Lee Battle, Community Development Assistant Director Brian Bristow, Parks and Recreation Assistant Director Came Cessna, Parks and Recreation Assistant Director Robert Flores, Deputy Police Chief Ken Myers, Deputy Police Chief Johnny Thomason, Deputy Police Chief FRIDAY, AUGUST 21, 2015 PAGE The Allen City Council convened the FY 2015-2016 Budget Workshop Session at 1.09 p.m on Friday, August 21, 2015, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsboro, Texas. Mayor Terrell called the meeting to order and announced a quorum was present. Call to Order and Announce Quorum is Present Overview of Budgets Peter H. Vargas, City Manager - Budget Video Eric Cannon, Chief Financial Officer Chns Landrum, Budget Officer - Budget Overview - Budget Implications Question and Answer Session Regarding Proposed Budget Information Technology Department Budget Presentation • Sid Hudson, IT Director Project Updates Break Community Services Department Budget Presentation Steve Massey, Community Services Director - Water and Sewer Fund Update - Solid Waste Fund Update - Drainage Fund Update Question and Answer Session Regarding Proposed Budget The Budget Workshop Session was recessed at 5:03 p.m. on Friday, August 21, 2015 SATURDAY, AUGUST 22, 2015 The Allen City Council reconvened the FY 2015-2016 Budget Workshop Session at 8:48 a.m. on Saturday, August 22, 2015, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a quorum was present. Police Department Budget Presentation • Brian Harvey, Police Chief Fire Department Budget Presentation • Bill Hawley, Fire Chief ALLEN CITY COUNCIL WORKSHOP SESSION AUGUST 21, 22, AND 23, 2015 FRIDAY, AUGUST 21, 2015 PAGE The Allen City Council convened the FY 2015-2016 Budget Workshop Session at 1.09 p.m on Friday, August 21, 2015, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsboro, Texas. Mayor Terrell called the meeting to order and announced a quorum was present. Call to Order and Announce Quorum is Present Overview of Budgets Peter H. Vargas, City Manager - Budget Video Eric Cannon, Chief Financial Officer Chns Landrum, Budget Officer - Budget Overview - Budget Implications Question and Answer Session Regarding Proposed Budget Information Technology Department Budget Presentation • Sid Hudson, IT Director Project Updates Break Community Services Department Budget Presentation Steve Massey, Community Services Director - Water and Sewer Fund Update - Solid Waste Fund Update - Drainage Fund Update Question and Answer Session Regarding Proposed Budget The Budget Workshop Session was recessed at 5:03 p.m. on Friday, August 21, 2015 SATURDAY, AUGUST 22, 2015 The Allen City Council reconvened the FY 2015-2016 Budget Workshop Session at 8:48 a.m. on Saturday, August 22, 2015, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a quorum was present. Police Department Budget Presentation • Brian Harvey, Police Chief Fire Department Budget Presentation • Bill Hawley, Fire Chief ALLEN CITY COUNCIL WORKSHOP SESSION AUGUST 21, 22, AND 23, 2015 PAGE 3 Question and Answer Session Regarding Proposed Budget Break Allen Event Center Budget Presentation David Angeles, General Manager Question and Answer Session Regarding Proposed Budget Lunch, Tanglewood Dining Room Parks and Recreation Department Budget Presentation • Carrie Cessna, Assistant Parks and Recreation Director - Recreation Overview • Brian Bristow, Assistant Parks and Recreation Director - Parks Overview Question and Answer Session Regarding Proposed Budget Community Development Department Budget Presentation • Bo Bass, Community Development Director Development Trends Question and Answer Session Regarding Proposed Budget Break Capital Improvement Program (CIP) Update • Chris Flanigan, Engineering Director - Facility Mantenance Assigned Fund Balance Update - Current CIP Program • Enc Cannon, Chief Financial Officer - Debt Service Update • Shelli Siemer, Assistant City Manager - Status of Bond Program Council Discussion Regarding the Proposed Budget The Budget Workshop Session was recessed at 7:05 p.m. on Saturday, August 22, 2015. SUNDAY, AUGUST 23, 2015 The Allen City Council reconvened the FY 2015-2016 Budget Workshop Session at 9'17 am. on Sunday, August 23, 2015, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 El Tanglewood Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a quorum was present Council Discussion Regarding Boards and Commissions Annual Review of Council Rules of Order and Procedure Shelley George, City Secretary Council Discussion Regarding the Proposed Budget EXECUTIVE SESSION: An Executive Session was not held Adjourn 17:[HeEI MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Kizer, the Council voted seven (7) for and none (0) opposed to adjourn the FY 2015-2016 Budget Workshop Session at 220 p in on Sunday, August 23, 2015, in the Mantime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsboro, Texas These minutes approved on the 8' day of September 2015. A ATTEST: 0 0 G .. F` �ey B. Geo , CITY SECRE9IARY C I:\99;i1Y181III Stephen Terrell, MAYO ALLEN CITY COUNCIL WORKSHOP SESSION AUGUST 21, 22, AND 23, 2015 Annual Review of Council Rules of Order and Procedure Shelley George, City Secretary Council Discussion Regarding the Proposed Budget EXECUTIVE SESSION: An Executive Session was not held Adjourn 17:[HeEI MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Kizer, the Council voted seven (7) for and none (0) opposed to adjourn the FY 2015-2016 Budget Workshop Session at 220 p in on Sunday, August 23, 2015, in the Mantime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Pottsboro, Texas These minutes approved on the 8' day of September 2015. A ATTEST: 0 0 G .. F` �ey B. Geo , CITY SECRE9IARY C I:\99;i1Y181III Stephen Terrell, MAYO