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Home My WebLink AboutMin - City Council - 2015 - 09/08 - RegularALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 8, 2015 Present: Stephen Terrell, Mayor Councilmembers: Gary L. Caplinger, Mayor Pro Tem Kurt Kizer Ross Obermeyer Joey Herald Robin L. Sedlacek Baine Brooks City Staff: Peter H Vargas, City Manager Shelli Siemer, Assistant City Manager Eric Ellwangey Assistant City Manager Shelley B. George, City Secretary Teresa Warren, Director, Public and Media Relations Office (absent) Pete Smith, City Attorney Kathleen Vaught, Interactive Media Manager Workshop Session With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to order by Mayor Terrell at 6 30 p.m. on Tuesday, September 8, 2015, in the Council Conference Room of the Allen City Hall, 305 Century Parkway, Allen, Texas. • Update Regarding US75 Construction • Questions on Current Agenda • Committee Updates from City Council Liaisons With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:04 p.m. on Tuesday, September 8, 2015. Call to Order and Announce a Quorum is Present With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to order by Mayor Terrell at 7 07 p m. on Tuesday, September 8, 2015, in the Council Chambers of the Allen City Hall, 305 Century Parkway, Allen, Texas. Pledee of Alleeiance Public Recoenition Citizens' Comments. ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 8, 2015 PAGE 2 2. Recognition of the City of Allen Finance Department as Recipient of the Distinguished Budget Presentation Award by the Government Finance Officers Association (GFOA) for the Sixteenth Consecutive Year. 3. Allen Economic Development Performance Overview and Update by Elizabeth Morris with Insight Research Corporation. Consent Aeenda MOTION: Upon a motion made by Counedmember Brooks and a second by Counedmember Obermeyer, the Council voted seven (7) for and none (0) opposed to adopt all items on the Consent Agenda as follows. 4. Approve Minutes of the August 25, 2015, Regular Meeting of the Allen City Council. 5. Approve Minutes of the August 21-23, 2015, Budget Workshop of the Allen City Council. 6. Adopt a Resolution Designating The Allen American as the Official Newspaper of the City of Allen for Fiscal Year 2015-2016. RESOLUTION NO. 3323-9-15(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, DESIGNATING THE ALLEN AMERICAN AS THE OFFICIAL NEWSPAPER OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, FOR FISCAL YEAR 2015-2016; AUTHORIZING THE CITY MANAGER TO CONTRACT WITH THE ALLEN AMERICAN; AND PROVIDING AN EFFECTIVE DATE. 7. Adopt a Resolution Reappointing Members to Fill Expiring Terms on the Board of Directors for Tax Increment Financing (TIF) Reinvestment Zone No. 1 (Garden District). RESOLUTION NO. 3324-9-15(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPOINTING THE BOARD OF DIRECTORS OF THE ALLEN TAX INCREMENT FINANCING REINVESTMENT ZONE NO. l; AND PROVIDING FOR AN EFFECTIVE DATE. 8. Adopt a Resolution Reappointing Members to Fill Expiring Terms on the Board of Directors for Tax Increment Financing (TIF) Reinvestment Zone No. 2 (Central Business District). RESOLUTION NO. 3325-9-15(RI: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPOINTING THE BOARD OF DIRECTORS OF THE ALLEN TAX INCREMENT FINANCING REINVESTMENT ZONE NO. 2, AND PROVIDING FOR AN EFFECTIVE DATE. 9. Adopt a Resolution Nominating Mr. Gary Rodenbaugh for Election to the Board of Directors for the Collin Central Appraisal District and Cast 122 Votes for Said Candidate. RESOLUTION NO. 3326-9-15(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, PLACING IN NOMINATION THE NAME OF GARY RODENBAUGH FOR MEMBERSHIP ON THE BOARD OF DIRECTORS OF THE COLLIN CENTRAL APPRAISAL DISTRICT, CASTING BALLOTS FOR THE BOARD OF DIRECTORS FOR THE COLLIN CENTRAL APPRAISAL DISTRICT IN ACCORDANCE WITH SECTION ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 8, 2015 PAGE 6 03(g) OF THE STATE PROPERTY TAX CODE; DIRECTING THE CITY SECRETARY TO NOTIFY INTERESTED PARTIES OF SAID ACTION; AND PROVIDING AN EFFECTIVE DATE. 10. Amend Resolution 3292-4-15 Relating to the Family Violence Investigation and Prevention Officer Grant, Updating the Grant Application Number From 2780701 to 2780702 to Reflect That This is a Second Year Grant Application. RESOLUTION NO. 3327-9-15tR): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, TO APPLY FOR, ACCEPT, REJECT, ALTER, OR TERMINATE GRANT # 2780702 A GRANT FROM THE STATE OF TEXAS, OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION PROVIDING FUNDING FOR A FAMILY VIOLENCE INVESTIGATION AND PREVENTION OFFICER, IF AWARDED. it. Authorize the City Manager to Sign a Memorandum of Understanding with the North Texas Municipal Water District (NTMWD) Regarding Development of a Regional Capacity, Management, Operations, and Maintenance (CMOM) Program. 12. Award Bid and Authorize the City Manager to Execute the Purchase of Non Alcoholic Beverages and Award Pouring Rights with Coca Cola Refreshments as the Vendor in the amount of $245,000 with the Option for Four, One -Year Renewals. 13. Authorize the City Manager to Execute a Contract for Supplemental Electrical and Lighting Work Related to the Security Camera Phase 2 Installation at Celebration Park with Boyd Electric in the Amount of $60,060. 14. Authorize the City Manager to Execute an Amendment to the Professional Services Agreement with BR Architects & Engineers in an Amount Not to Exceed $28,376 for Structural Engineering Design and Construction Administration Services at Allen Heritage Village. 15. Accept Required Certifications from the Tax Assessor/Collector's Office Including the Certifications Rate for the 2015 Tax Year, the Certification of Excess Debt Collections for the 2014 Tax Year and the 2015 Appraisal Roll. The motion carried. Councilmember Obermeyer filed an Affidavit of Conflict of Interest with the City Secretary and recused himself from the Council dais 16. Conduct a Public Hearing and Adopt an Ordinance to Amend the Development Regulations of Planned Development No. 108 and Adopt a Concept Plan and Building Elevations Relating to 8.142± Acres Generally Located on the Southeast Corner of the Intersection of Raintree Circle and Junction Drive for the Alders at Twin Creeks. Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to do so at this time. ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 8, 2015 PAGE 4 MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the Council voted six (6) for and none (0) opposed, to continue the public hearing and table this agenda item to the October 13, 2015, Council meeting The motion carred. Councilmember Obermeyer returned to the Council dais. 17. Adopt Ordinance Approving the Fiscal Year 2015-2016 Budget, Amending the Fiscal Year 2014-2015 Budget, and Approving the 2016-2020 Capital Improvement Program. ORDINANCE NO. 3328-9-15: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING AND ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015, AND ENDING SEPTEMBER 30, 2016; PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN ACCORDANCE WITH SAID BUDGET; APPROPRIATING AND SETTING ASIDE THE NECESSARY FUNDS OUT OF THE GENERAL AND OTHER REVENUES FOR SAID FISCAL YEAR FOR THE MAINTENANCE AND OPERATION OF THE VARIOUS DEPARTMENTS AND FOR VARIOUS ACTIVITIES AND IMPROVEMENTS OF THE CITY; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE, PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember Obermeyer, the Council voted sewn (7) for and none (0) opposed to adopt Ordinance No 3328-9-15, as previously captioned, approving the Fiscal Year 2015-2016 budget, amending the Fiscal 2015-2015 budget, and approving the 2016-2020 Capital Improvement Program The motion carried. MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember Herald, the Council voted seven (7) for and none (0) opposed, to ratify the increase in property tax revenues reflected in the Fiscal Year 2015-2016 budget. The motion carried 18. Adopt Ordinance Setting the Tax Rate for the 2015-2016 Fiscal Year Budget. ORDINANCE NO. 3329-9-15: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, LEVYING THE AD VALOREM TAXES FOR THE TAX YEAR 2015 (FISCAL YEAR 2015-2016) AT A RATE OF $0.53000 PER ONE HUNDRED DOLLARS ($100) ASSESSED VALUATION ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF ALLEN AS OF JANUARY 1, 2015, TO PROVIDE REVENUE FOR THE PAYMENT OF CURRENT EXPENSES; PROVIDING FOR AN INTEREST AND SINKING FUND FOR ALL OUTSTANDING DEBT OF THE CITY OF ALLEN; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE MOTION: Upon a motion made by Councilmember Caplinger and a second by Councilmember Obetmeyer, the Council voted seven (7) for and none (0) opposed to adopt Ordinance No. 3329-9-15, as previously captioned, setting that tax rate for the 2015-2016 Fiscal Year. The motion carried The regular meeting recessed at 7:35 p.m. ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 8, 2015 PAGE 5 IExecutive Session In accordance with the Texas Government Code, the Allen City Council convened into Executive Session at 7'40 p.m on Tuesday, September 8, 2015, in the Council Conference Room, 305 Century Parkway, Allen, Texas, in order to discuss matters pertaining to. 24. Personnel Pursuant to Section 551.074 of the Texas Government Code — Discuss Appointments to the Board of Adjustment, Building and Standards Commission, Community Development Corporation, Economic Development Corporation, and Planning and Zoning Commission. The Executive Session adjourned at 8'00 p in on Tuesday, September 8, 2015 25. Reconvene and Consider Action on Items Discussed during Executive Session. The Allen City Council reconvened into the Regular Meeting at 8:00 p.m. on Tuesday, September 8, 2015. The following action was taken on items discussed during Executive Session 19. Consider Appointments to Fill Expiring Terms and Vacancies on the Following Boards, Commissions, Committees and Corporations: Animal Shelter Advisory Committee, Board of Adjustment/Building and Standards Commission/Sign Control Board, Central Business District Design Review Committee, Community Development Corporation Board, Convention and Visitors Bureau Advisory Board, Economic Development Corporation Board, Keep Allen Beautiful Board, Library Board, Parks and Recreation Board, Planning and Zoning Commission, and Public Art Committee. MOTION: Upon a motion made by Councdmember Sedlacek and a second by Councilmember Obermeyey the Council voted seven (7) for and none (0) opposed to accept the nominations presented by the Council Nominating Committee and that the slate of individuals nominated be appointed by acclamation to the designated places as follows: Animal Shelter Advisory Committee Expiration Date Place No. l Alan Coffman September 30, 2017 Place No. 3 (stat[) Allison Harper September 30, 2017 Place No. 5 Matt McGee September 30, 2017 Board of Adjustment/Building & Standards Commission/ Sien Board Expiration Date Place No. 1 Gene Autrey September 30, 2017 Place No. 3 Craig Gillis September 30, 2017 Place No. 5 Kimberly Clarkson -Harrison September 30, 2017 AIL Place No I Dan Metevier September 30, 2017 Central Business District Design Review Committee Expiration Date Place No. l Beverly Pruitt September 30, 2017 Community Development Corporation Expiration Date Place No. 1 Chris Schulmeister September 30, 2017 Place No. 3 Michael Freiberger September 30, 2017 ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 8, 2015 Place No. 5 Stacey Gonzales September 30, 2017 Place No. 7 Ross Obermeyer September 30, 2017 Convention and Visitors Bureau Advisory Board Expiration Date Place No. 1 Dana Pickle September 30, 2017 Place No 3 Carson Doss September 30, 2017 Place No 5 Baine Brooks September 30, 2017 Economic Development Corporation Expiration Date Place No 2 Michael Schaeffer September 30, 2018 Keep Allen Beautiful Expiration Date Place No. I Susan Ponder September 30, 2017 Place No. 2 Chris Wallace September 30, 2016 Place No. 3 Troy Webre September 30, 2017 Place No. 5 Cheryl Baez September 30, 2017 Place No. 6 Elias Shaikh September 30, 2016 Place No. 7 Mark Schallhorn September 30, 2017 Library Board Expiration Date Place No 1 Michelle Perry September 30, 2017 Place No. 3 Shahmeen Khan September 30, 2017 Place No. 5 Kimberly Hinton September 30, 2017 Place No 7 Rekha Mathai September 30, 2017 Parks and Recreation Board Expiration Date Place No. I Brittam Hayes September 30, 2017 Place No 3 Tricia Losavio September 30, 2017 Place No 5 Tom Cowart September 30, 2017 Place No 7 Paul Davidson September 30, 2017 Plannine and Zoning Commission Expiration Date Place No. I Ben Trahan September 30, 2017 Place No. 3 Stephen Platt, Jr September 30, 2017 Place No. 5 Shirley Mangmm September 30, 2017 Place No. 7 John Ogrizovich September 30, 2017 Public An Committee Expiration Date Place No. 1 Tod Raines September 30, 2017 Place No. 3 Ann Carroll September 30, 2017 Place No. 5 Susan Barry September 30, 2017 Place No. 7 Denise Gilbert September 30, 2017 The motion carried. PAGE 6 20. Appoint the 2015 Capital Improvement Program ICIPI Steering Committee and Designate a Chair. I ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 8, 2015 PAGE 7 MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the Council voted seven (7) for and none (0) opposed to appointment Joe Farmer, Chris Schulmeister, Kathy Litmas, Mary Vail -Grube, Craig Gillis, and George Chrisman to the 2015 Capital Improvement Program (CIP) Steering Committee, and to designate Joe Farmer to serve as Chair. The motion carried. 21. Motion to Confirm Appointments of Councilmembers as Liaisons to City Boards and Commissions as Nominated by Mayor Terrell. Mayor Terrell made the following nominations A Mayor Terrell Mayor's Committee, Member NCTCOG Regional 9-1-1 Advisory Committee, Board Member Dallas Regional Mobility Coalition, Executive Committee Member Regional Transportation Committee, Board Member North Texas Commission, Board of Directors Allen Chamber of Commerce, Ex -Officio Member Councilmember Kizer Council Finance/Audit Committee, Member Council Nominating Committee, Member Planning & Zoning Commission, Council Liaison Public Art Committee, Council Liaison Councilmember Obermeyer Community Development (Corporation), Board Member Council Nominating Committee, Member North Texas Municipal Water District, Council Liaison Councilmember Herald Economic Development (Corporation), Board Member Keep Allen Beautiful, Council Liaison Library Board, Council Liaison Councilmember Sedlacek ACO Advisory Council, Member Council Finance/Audit Committee, Member Council Nominating Committee, Member Mayor Pro Tem Caplinger Mayor's Committee, Member Animal Shelter Advisory Committee, Council Liaison Board of Adjustment, Council Liaison Building & Standards Commission, Council Liaison CBD Design Review Committee, Council Liaison Sign Control Board, Council Liaison Councilmember Brooks Convention and Visitors Bureau Advisory Board, Member Council Finance/Audit Committee, Member Council Nominating Committee, Member Parks and Recreation Board, Council Liaison A ALLEN CITY COUNCIL REGULAR MEETING SEPTEMBER 8, 2015 PAGE MOTION: Upon a motion made by Councilmember Brooks and a second by Councilmember Herald, the Council voted seven (7) for and none (0) opposed to confirm the appointments of Councilmembers as Board Liaisons to City Boards and Commissions as nominated by Mayor Terrell. The motion carried. 22. Calendar. • September 10 - Allen Community Outreach will celebrate its 30"' anniversary at a luncheon at the Courtyard 23. Items of Interest. • Council wished happy birthday to Pete Smith, Councilmember Kizer, and Mayor Terrell • Council recognized Boy Scouts from Troop Nos 224, 8134, 328, and 79 in attendance as a requirement for earning a merit badge MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the Allen City Council at 8.10 p.m. on Tuesday, September 8, 2015. The motion carried. These minutes approved on the 22n" day of September 2015. APPROVED: 1 Stephen Terrell, MAYOR ATTEST: n Shelley B. Geo TRMC, CITY Y